Circular No. 7 : : : Office of the Quartermaster-General, 1 909 

UC 263 

.05 

1909 ^STRUCTIONS GOVERNING THE 

Copy 1 

rnu^UREMENT OF SUPPLIES AND 

ENGAGEMENT OF SERVICES 

QUARTERMASTER'S 

DEPARTMENT 

U. S. ARMY 



Issued by the Quartermaster-General to carry out the 
provisions of G. O. 1 8, 73, and 1 76, War Depart- 
ment, 1908, and G. O. 28, War Department, 1909 



Approved by the Secretary of War 




WASHINGTON 

GOVERNMENT PRINTING OFFICE 

1909 



Circular No. 7 : : : Office of the Quartermaster-General, 1 909 



INSTRUCTIONS GOVERNING THE 

PROCUREMENT OR, SUPPLIES AND 

ENGAGEMENT OFJSERVICES 

QUARTERMASTER'S 

DEPARTMENT 

U. S. ARMY 



Issued by the Quartermaster-General to carry out the 
provisions of G. O. 1 8, 73, and I 76, War Depart- 
ment, 1908, and G. O. 28, War Department, 1909 



Approved by the Secretary of War 




WASHINGTON 

GOVERNMENT PRINTING OFFICE 

1909 



o 






N 







<K 






INSTRUCTIONS 

GOVERNING THE 



PROCUREMENT OE SUPPLIES AND ENGAGEMENT OE SERVICES, 

QUARTERMASTER'S DEPARTMENT, U. S. ARMY. 



War Department, 
T\j CU 7 AR I Office of the Quartermaster-General, 

J Washington, March 15, 1909. 

1. Authority. — Under authority of the Secretary of ipp'i 7 3 43 4 nd6 
War, approving a general policy of decentralizing the 

duties of the Quartermaster's Department, and in com- 
pliance with General Orders of the War Department, the 7. pp ' ' ' 
following instructions are published for the information 25 Pars ' 249 and 
and guidance of all concerned: 

2. The fundamental principle of the system of decen- 
tralization, directions for the operation of which are con- 
tained herein, is to provide funds to chief, and other, 
quartermasters, with which to conduct the business of the 
Quartermaster's Department, for which they are responsi- 
ble. This, however, must be done in compliance with the 

law, which prohibits the expenditure in any one fiscal App. 8. 
year of any sum in excess of appropriations made by Con- 
gress for that fiscal year, or involving the Government 
in any contract or other obligation for the future payment a. r., sis-584. 
of money in excess of such appropriations, unless such 
contract or obligation is authorized by law. The excep- 
tions to this statutory prohibition are of such nature that 
it is only remotely possible for such action under them to 
become necessary without authority of the War Depart- 
ment. 

3. In time of peace, the appropriations are definite as 
to amounts, period, and purpose for which appropriated, 
hence it is imperatively necessary to so disburse the funds 
as to avoid excessive expenditures and consequent defi- 
ciencies. To this end, apportionments and allotments of 
definite amounts, for specified periods, and purposes, are 
made to chief, and other, quartermasters concerned, based 

(3) 



upon which, and within the limits of the apportionments 
and allotments so made, funds, supplies, and services are 
procured on estimates and requisitions in conformity with 
regulations and instructions. It therefore becomes the 
duty of quartermasters to whom apportionments and 
allotments are made, to so manage the business of the 
department as not to exceed them "Except upon the 
happening of some extraordinary emergency or unusual 
App.8. circumstance which could not be anticipated at the time 

of making such apportionment." 

4. The account ing and cost keeping provided for is 
necessary in order that the chief and other quartermasters 
may know the status of their apportionments and allot- 
ments, to enable the Quartermaster-General to prepare 
and submit to the Secretary of War, for transmission to 

R.S., 3665-3960. Congress, estimates for future appropriations, and to 
intelligently explain to Congress the needs of the Army 
under the various items for which funds are estimated. 

5. In time of war, by the very nature of things, the 
limitation as to appropriations, etc., is necessarily re- 
moved, and the necessity for the cost keeping required 
where appropriations are definite as to amount and 
purposes, as in time of peace, will not exist; but the 
fundamental principle of providing funds to chief and 
other quartermasters with which to conduct the business, 
remains the same, and funds, when required, will be 
furnished upon estimates 03^ an actual transfer of money, 
to be applied directly to the purpose for which required. 
The sums so transferred would be in lieu of the apportion- 
ments and allotments above referred to. 

a. r., 1010. 6. Army appropriation act. — All supplies and services 

furnished for the maintenance of the Army by the 
Quartermaster's Department are procured from funds 
appropriated therefor annually by an act of Congress 
entitled "An act making appropriations for the support 
of the Army," etc., generally referred to as "the Army 
appropriation act." The cost of all such supplies and 
services is charged to the appropriation or appropriations 
indicated by the wording of the act and the purpose for 
which the article or the service is required. 

a pp-9- 7. Analysis of appropriation act. — The specific items of 

the several appropriations, under some one of which 
all supplies and services must be furnished and there- 
fore charged, are shown in an analysis of so much of the 
Army appropriation act as pertains to the Quartermaster's 
Department, published by the Quartermaster-General. 



DEFINITIONS. 

8. Appropriations, as referred to herein, are the a R- sis: 
various amounts authorized by Congress, in the annual 

acts making appropriations for the support of the Army, 
to be expended for the purposes indicated by the title 
and context of each, by the Quartermaster's Depart- 
ment, in accordance with law and regulations. 

9. Item. — The distinct authority in the Army appro- a pp- 9 - 
priation act under which quartermaster's supplies or 
services are procured, and by which the appropriation 
from which payment is made therefor is determined. 

The wording of the act is divided, or itemized, and each 
item numbered serially, under each appropriation as 
shown in the analysis of the appropriation act, to serve as 
a guide and for reference. 

10. Apportionments. — Distributions of the appropria- 
tions, made by the Quartermaster-General, in accordance 
with Army Regulations, general orders of the War 
Department, and authority of the Secretary of War, to 
chief quartermasters and quartermasters of independent 
stations. 

11. Letter of Apportionment. — An advice from the 
Quartermaster-General's Office that the amounts stated 
have been apportioned to the officer to whom or office 
to which addressed, for use in the procurement of sup- 
plies and services for periods and purposes specified 
therein. 

12. Apportionment Account. — A statement or record 
of the amount or amounts received as an apportionment, 
with their debit and credit transactions. 

13. Allotments. — Distributions of the apportionments, 
made by chief, or other, quartermasters, in accordance 
with the Army Regulations, general orders of the War 
Department, and instructions of the Quartermaster-Gen- 
eral, to post and other subordinate quartermasters. 

14. Letter of Allotment. — An advice from a chief 
or other quartermaster to whom an apportionment has 
been made that the amounts stated have been allotted 
to the officer to whom or office to which addressed, for 
use in the procurement of supplies and services for 
periods and purposes specified therein. 

15. Allotment Account. — A statement or record of 
the amount or amounts allotted, or received as allotments, 
with their debit and credit transactions. 



6 

16. Eesebve. — A percentage or proportion of an 
apportionment withheld for use in increasing allotments 
to provide for necessities which could not be anticipated 
in the original allotment, or to meet exigencies. 

17. Savings. — The difference between the amount 
allotted to any post or station for supplies or services for 
a definite period, purpose, or job, and the actual cost 
thereof. They will be disposed of as hereinafter provided. 

18. Independent Stations, as referred to herein, 
applies to depots, offices, posts, or stations not under 
the control of territorial division or department com- 
manders . 

19. Additions to Stock. — Purchases of supplies made 
with a view to increasing the stock at the depots. Made 
only on authority of the Quartermaster-General from 
funds apportioned for this purpose. 

20. Leplenishment of Stock. — The bringing up of 
the stock of a depot, by purchases, within the quantities 
fixed as a maximum and minimum stock for the depot. 
The purchases to be made from funds accruing to the credit 
of the depot as shown by invoices transferring supplies 
issued on requisitions by which the stock was depleted. 
Supplies so purchased need not be of the same kind as 
those issued. 

21. Working Balance. — A designation given the 
funds provided chief and depot quartermasters, and other 
quartermasters when necessary, for immediate use in 
transacting and facilitating the business of their respec- 
tive offices. 

CLASSIFICATION OF SUPPLIES AND SERVICES. 

22. For the purposes of this system, quartermaster's 
supplies and services arc classified as follows: 

SUPPLIES. 

App.i,2,and5. 23. Class A includes all supplies required for the use 
and equipment ot troops in the field and in garrison, 
for the purchase of which, in the opinion of the Quarter- 
master-General, apportionments of funds to the several 
territorial departments, depots, stations, or other mili- 
tary commands can be made. A list of this class of 
supplies, as determined to date, with depot or point from 
which they will be supplied is published in Circular 6, 
ion R " 1013 "Q- M. G. O., 1909, and final action on requisitions there- 
for will be taken as herein provided. 



24. Class B includes all supplies required, as per annual 10 ^- ^j,,.^. t0 
estimates, for — 

(a) Repairs to public buildings, including plumbing, App. r. 
lighting systems and fixtures, and steam, hot-water, or 
hot-air heating apparatus, within the buildings; 

(b) Repairs to and maintenance of lighting and heating a pp . - 
systems exterior to buildings, including central plants 
pertaining thereto; 

(c) Repairs to and maintenance of sewer systems, App. ~ 
including purification plants, and water systems, includ- 
ing reservoirs and pumping plants; 

(d) Repairs to roads, walks, wharves, drainage, and App. ; 
improvement of grounds. 

Based upon these estimates, annual apportionments a pp "< 
will be made for Class B supplies and Class III services, 
which will be procured as herein provided. 

25. Class C includes clothing, which will be supplied as se A ; R - ll54, et 
at present. 

26. Class D includes all other supplies, for which a. r., 1015. 
requisitions will be submitted through proper channels Par. us (g). 
for the action of the Quartermaster-General. 

SERVICES. 

27. Under Army Regulations and civil-service rules, 
services pertaining to the Quartermaster's Department 
may be considered as of two general divisions, viz: 

(A) Personal services. — Consisting of — 73 A ; R " 73 ° and 

(1) Permanent employees (civilians) ; ruiesfcirTi", q! 

m. g. 0., 1909. 

(2) Temporary employees (civilians); o. C 'i909; Q Ruiel; 

c. s. rules. 

(3) Job employees (civilians) ; o.%09; Q P ^."S 

sec. 1, Sehed. A., 
c. s. rules. 

(4) Extra-duty employees (enlisted men). ^"inclusive to 

(B) Nonpersonal. — Consisting of services procured — a. r., 522. 

(1) Under contract; a. r., 552-1. 

(2) Under written proposal and written acceptance; a. r., 552-2. 

(3) Under oral agreement (open market). a. r . 552-3; 
For the purpose of these instructions the services 

enumerated in these two general divisions (A and B) are 
subdivided into classes as follows: 

28. Class I. — Includes all services (personal and non- _ Clauses 11 wid 4, 

s ^ See. A and Sec. 

personal) necessary for and incident to the supply, equip- B > P ar - 27 
ment, and shelter (except services of Class III, these A P ps.3.4,and5. 
instructions) of troops in the field and garrison, and 
transportation of the Army and its supplies, which can 
be anticipated, and therefore estimated for in advance of 



8 

the period for which required, and engaged by authority 
of the Secretary of War or the Quartermaster-General 
for the entire or definite part of a fiscal year at fixed or 
agreed rates of compensation, and for which apportion- 
ments of funds can be made by the Quartermaster- 
General. 

Apps.3,4,and5. 29. Class II. — Includes services, personal and non- 
personal, similar to those included in Class I, and for 
repairs to public buildings (A. R., 1026), lighting, heating, 
water and sewer systems, fire-protection apparatus, 
roads, walks, wharves, drainage, and improvement of 
grounds, not included in the annual estimates therefor, 
the place where and period during which required can 

clauses 2 and not be anticipated, but which may be necessary, author- 

ciauses'2 and 3, ized by Army Regulations, General Orders, or proper 

authority, and for the payment of which in the opinion 

of the Quartermaster-General apportionment of funds 

can be made. 

30. Class III. — Includes all services required, as per 
annual estimates for — 
1025' R incius 1 ive° ( a ) Repairs to public buildings, including plumbing, 
App. 7. lighting systems and fixtures, and steam, hot-water, or 

hot-air heating apparatus within the buildings; 

App. 7. (b) Repairs to and maintenance of lighting and heat- 

ing systems exterior to buildings, including central plants 
pertaining thereto ; 

App. 7. (c) Repairs to and maintenance of sewer systems, in- 

cluding purification plants, and water systems, including 
reservoirs and pumping plants; 

App. 7. (^) Repairs to roads, walks, wharves, drainage, a.nd 

improvement of grounds. 

a pp- 7 - Based upon which, annual apportionments will be made 

for Class III services and Class B supplies. 

Par. 248(g). 31. Class IV. — Includes all other services, for which 

requests will be submitted through proper channels for 
the action of the Quartermaster-General. 

APPORTIONMENTS. 

Apps 10 'i to 7, 32. Object of. — The object of apportionments is — 
m pars. V 23 24 28 ( ft ) To give to each department, command, or inde- 
pendent station, its proper proportion of the appropria- 
tions, for the purpose of procuring supplies and services 
of designated classes; 

(&) To enable department and other authorities to do 
for troops in their respective commands that which has 



and 29. 



Pars. 2 and 3. 



9 

heretofore been done by the office of the Quartermaster- 
General for the entire Army. 

(c) Thereby giving to officers of the Quartermaster's 
Department an opportunity to perform duties and meet 
responsibilities in time of peace, similar to those that will 
be required of them in time of war. 

33. Responsibility will consequently devolve upon ^t't^i'd^lin- 
these authorities to see that the troops are properly and sh p e ars 23 24 28 
promptly supplied with supplies of Classes A and B and 29, and 87 - 
furnished with services of Classes I, II, and III, that the 
published instructions are carried into effect, and for the 
observance of section 3 of the act of February 27, 1906. App ; s * 

34. When made and on what based. — Apportionments 
of funds for supplies of Classes A and B, and services of 
Classes I, II, and III, will be made by appropriations or App. 9. 
items, by the Quartermaster-General, as soon as practi- 
cable after approval of the army appropriation act, as 
follows : 

(a) For Class A supplies, based upon the quantity and { a)Ab\lnd d w 4 ' 
cost of such supplies furnished under the various items of 

the several appropriations during a preceding fiscal year, 
as shown by the quarterly report of cost. 

(b) For Class B supplies and Class III services, annu- Pars. 24, 30, and 
ally, based upon the annual estimates for — . an ' d (?) '. 

(1) Repairs to public buildings, including plumbing, A - R - 1021 t0 
lighting systems and fixtures, and steam, hot water, or Ap p 7 
hot-air heating apparatus within the buildings; 

(2) Repairs to and maintenance of lighting and heat- a pp- 7 - 
ing systems exterior to buildings, including central plants 
pertaining thereto; 

(3) Repairs to and maintenance of sewer systems, in- a '->p- 7 - 
eluding purification plants, and water systems, including 
reservoirs and pumping plants; 

(4) Repairs to roads, walks, wharves, drainage, and a pp- 7 - 
improvement of grounds. 

(c) For Class I services, annually or semiannually in the Par - 28 - 
discretion of the Quartermaster-General, based upon esti- 
mates submitted for services of this class, or upon the cost 
thereof as determined from the records of the Quarter- 
master-General's office for the entire or definite part of a 
preceding fiscal year. 

(d) For Class II services, quarterly, on receipt from Par. 29. 
the offices concerned of estimates, based upon the cost of 

the services of this class furnished under the various items 
of the several appropriations during a preceding fiscal year. 



10 

pars. 24 and 30. ( € ) y OT Class III services: To be included with Class 
B supplies. 

•n P i ar s1've 85 10 9 °' 35. How made. — Chief and depot quartermasters and 
quartermasters of independent stations will be advised 
of the apportionments to their respective departments, 
depots, and stations for the several classes of supplies and 

10 Par - 17; a pp- services, by "Letters of apportionment." (Form 151.) 

p «- 13 ALLOTMENTS. 

36. Object of. — The object of allotments is to give to 
each post and station its proper proportion of the ap- 
portionments made to departments and commands of 
which it is a part, and to inform the post or other au- 

App.s. thorities as to the amounts of funds within the limits of 

which supplies and services can be furnished their re- 

a. r., 751 to S pective posts or stations. The total of allotments will 

754, inclusive. . , ., . . -. 

in no case exceed the sum apportioned. 

37. By whom made. — Subject to approval of the proper 
commanders, allotments will be made by — 

(a) Chief quartermasters to the headquarters," posts, 
stations, and military commands of their departments, 
and recruiting stations whose accounts they settle. 

(b) Depot quartermasters and quartermasters of in- 
dependent stations to subordinate stations, recruiting, 
or other stations whose accounts they settle. 

29 P and3otApp 2 9.' 38. When madi and on what based. — Allotments of 
funds for supplies of Classes A and B and services of 
Classes I, II, and III will be made by appropriation or 
items as soon as practicable after receipt of letters of 
Par. 34 apportionment, upon the same basis as the apportion- 

ments from which the allotments are made, as follows: 
pars. 16 and 97. (a) For Ckgs A SU p p i ieS; quarterly; a sufficient 

amount being held as a reserve from which to make addi- 
tional allotments for this class of supplies to meet neces- 
sities which may arise, causing posts or stations to 
unavoidably exceed their original allotments. 

(b) For Class B supplies and Class III services, 
annually. 

(c) For Class I services, annually or semiannually. 
io P , a and 4 i62 49, 57, W For Class II services. The amount apportioned 

for services of this class to be held as a reserve and allotted 
only upon approval by proper commander of requisi- 
tions from subordinate posts, stations, or commands. 

« The headquarters of a territorial division or department will, for 
all purposes o f these instructions, be considered as a post, of which 
the chief quartermaster is the quartermaster. 



11 

(e) For Class III services, to be included with Class B 
supplies, annually. 

39. How made. — Post and other subordinate quarter- Pars, no and 
masters will be advised of the allotments to their respec- 
tive posts, stations, or commands for the several classes 

of supplies and services by "Letters of allotment" 

(Form 151). issued by chief, depot, and other quarter- „ Par. 14; Apps. 

v " J } ir J i -K) to 51, inclusive. 

masters. 

NUMBERING. 

40. For the purposes of this system of supply and to 
facilitate reference in connection therewith the following 
methods of numbering will be observed: 

(a) For the items of the appropriation. — The items of a pp- ,j - 
each appropriation are numbered from 1 consecutively, 
preceded by the initial letters of the respective appropri- 
ations. Thus, the items of appropriation "Regular Sup- 
plies" will be R. S. 1, R. S. 2, etc.; of "Incidental 
Expenses," I. E. 1, I. E. 2, etc. Subdivisions of an item 

will be indicated by the item number followed by letters, 
as"R. S. la," "R. S. lb," etc. 

(b) For headquarters of departments and posts. — Head- a pp- f)3 - 
quarters of departments and the posts and stations of 
departments are numbered by assigning a block of one 
hundred numbers to each territorial department. To 
headquarters of the departments are assigned the initial 
numbers and to the posts and stations (commencing with 

the one farthest east and proceeding west) the consecutive 
numbers of their respective blocks so far as necessary. 

(c) For quartermaster's depots and independent stations. — -Vpp. 63. 
To these are assigned numbers within the blocks 
assigned to the territorial department in which they are 
situated, leaving a sufficient interval between the last 

post number and the first depot or independent station 
number to allow consecutive numbers for any new posts 
which may be established within the department in the 
future. 

(d) For offices of constructing quartermasters. — To these v pp- 63. 
are assigned numbers between 1 and 99, preceded by the 
letter "C;" thus, CIO. 

(e) For recruiting offices. — To these are assigned num- App. 63. 
bers between 1 and 99, preceded by the letter "R;" 

thus, R25. 

(f) For letters of apportionment. — Letters of apportion- 
ment will be given distinctive numbers as follows: 

For departments. — The left-hand figure will be the 
digit representing the department's block of hundreds, 



12 

the two figures to the right will designate the fiscal year, 
following these the figure representing the quarter and 
the last the serial number of the letter for the quarter. 
Thus letter of apportionment No. 10921 would indicate: 
"1," Department of the East; "09," fiscal year 1909; 
"2," second quarter of the fiscal year, and "1," first letter 
of apportionment to the department. 

For quartermaster's depots, independent stations and 
offices of constructing quartermasters, the above system 
will be followed, except that for the digit on the left indi- 
cating the department will be substituted the whole num- 
ber assigned to depot, independent station, or office, the 
two figures following will designate the fiscal year, the 
next one the quarter, and the last the serial number of the 
letter for the quarter. Thus letter of apportionment 
No. 3990924 would indicate the Jeffersonville depot, 
fiscal year 1909, second quarter, fourth letter; No. 
R250913 would indicate recruiting station No. 25, fiscal 
year 1909, first quarter, third letter; No. C 100934 would 
indicate the constructing quartermaster's office No. 10, 
fiscal year 1909, third quarter, fourth letter. 

(g) For letters of allotment. — Letters of allotment issued 
by chief quartermasters to the posts, stations, and head- 
quarters of their departments will be given a distinctive 
department number, on a sj^stem similar to that of the 
Quartermaster-General's Office for letters of apportion- 
ment, taking as the initial figure the distinctive post num- 
ber. Thus, for the Department of the East, No. 1250931 
would indicate post No. 125, fiscal year 1909, third quar- 
ter, first letter. Those issued to recruiting offices will be 
given a distinctive number, taking as the initial figure the 
recruiting station number in lieu of a post number; thus, 
R250911 would indicate the recruiting station R25, fiscal 
year 1909, first quarter, first letter. Should it be neces- 
sary for depot or other quartermasters to issue letters of 
allotment, these instructions as to numbering will be fol- 
lowed. 

(h) For requisitions. — Each requisition submitted will 
bear the number of the post or station from which it 
originates, followed by a serial number for the requisition 
without regard to class. The serial number will begin 
with No. 1 for each fiscal year, the numbers of posts and 
headquarters are fixed. The post and serial number as 
written will form a combined, distinctive, identifying 
number (201-17) which will be referred to in all matters 
pertaining to the requisition. 



13 

41. Each headquarters of a department, and each post, 
station, and office to which a number is assigned will pro- 
vide a rubber stamp bearing its number in gothic type 
followed by a dash, thus: 102 — 

PRICE LIST. 

42. A price list of Class A supplies, and such Class B . C i6m . Q ' M " ° 
supplies as are usually carried in stock at depots, based 

on the cost thereof as stated in the quarterly reports of 
stock submitted by the several suppl} r depots, will be pub- 
lished semiannually b} T the Quartermaster-General for use 
in the preparation of requisitions. When, as in the case 
of " assorted," etc., articles, reference is made in the list to 
catalogue, the catalogue price will be used. 

43. When suitable supplies can be purchased locally at Par. 55. 
a price no greater than that stated in the price list, the 
local price will be stated in the requisitions. In all other 
cases the prices shown in the price list will be used. 

44. Supplies issued on requisitions will be invoiced at 
prices .as follows: 

(a) At stock or cost price when this price is less than 
shown by price list. 

(b) At price shown by price list when the stock or cost 
price is greater than that shown on requisition. 

(c) At the depot's stock or invoice price, where, as in 
the case of "assorted," etc., articles, reference is made to 
a catalogue, or no price is stated in the list. 

45. Depots and other designated supply points will 
keep a blotter or record of the losses on account of sup- 
plying stores at prices less than the cost thereof, and will 
submit to the Quartermaster-General, at the close of each 
quarter, the total, under each appropriation, of such 
losses. 

FORMS, THEIR PREPARATION AND USE. 

46. Form No. 151 is designed for use as follows: A P p. 10. 

(a) For issuing letters of apportionment by the Quar- . a PP s. 34 to 44, 

„ & ,, _„, ls ^ j ^ inclusive. 

termaster-General s Office. 

(b) For issuing letters of allotment by all offices from in ^v e 46 10 51 ' 
which allotments are made. 

(c) For keeping apportionment accounts in all offices ^{^ve 34 10 U ' 
to which apportionments are made. 

(d) For keeping allotment accounts in all offices to and ^p^ 46 10 51 ' 
by which allotments are made. 



14 

Par. 95. 47. Form No. 151 is divided into two horizontal sec- 

tions. The upper section is designated the "Credit side," 
and the apportionments or allotments, etc., are entered 
thereon as credits. The lower section is designated the 
"Debit side." and the liabilities and actual charges are 
entered thereon as debits. This blank will be punched 
for filing in loose-leaf binders and will be filed as herein 
provided. 

REQUISITIONS. 

48. Form No. 60 will be used in submitting requisitions 
for all supplies and services except those for which a 
special blank is provided. Requisitions for supplies and 
services will be prepared strictly in accordance with the 
classifications defined in paragraphs 22 to 31, inclusive. 
Supplies enumerated in Circular 6, Q. M. G. O., 1909, as 
Class A, under an item of any appropriation, will be con- 
sidered and requisitioned for as Class A supplies under 
any other item or items of the same appropriation under 
which the purpose for which the supplies are required 
will properly place them. 
inclusive 22 t0 31 ' ^. "^ se P ara t e requisition, complete in itself, will be 
o Ci i9o 6 9 Q ' M ' °' mac ^ e ror eacn class of supplies or services and for each 
of the designated depots or points of supply. Separate 

Apps. u to 19, requisitions as to appropriations will not be required, but 
articles will be listed alphabetically under appropriations 
from which purchased, and the item of the appropriation 
to which chargeable wall be noted in the column of re- 
marks opposite the entry of the article. 

Apps. n to 19, 50. If quantities of any article are required under 
several items of an appropriation, only one entry of the 
article in alphabetic order is required under an appro- 
priation, the quantities thereof under each item being 
indicated opposite the article in column of remarks. 

51. Requisitions for Class A supplies will be prepared 
as follows : 

Par. 37. (a) In quadruplicate at posts and stations to which 

allotments are made. Three copies will be forwarded 
through proper channels to the chief, or other, quarter- 
master from whom allotments are received, and one 
retained. 

Par. 35. (b) In duplicate a at independent stations. One copy 

will be forwarded through commanding officer to the 
designated supply point, and one retained. 

a Where desired, one less copy may be made and a press copy retained. 



15 

52. Requisitions will be forwarded from the posts or 
stations where prepared at least thirty days prior to the 
beginning of the quarter for which the supplies are re- 
quired. 

53. The number of the Quartermaster-General's letter Par. •»</)■ 
of apportionment, to winch the cost of the supplies re- 
quired for is to be charged, will be entered on the requi- 
sition when received by the chief, or other, quartermas- 
ter to whom the apportionment was made, for the posts 

and stations under his jurisdiction, and by the quarter- 
master of an independent station for his own requisitions 
at the time of preparing them. 

54. Quartermasters of independent .stations will cer- 
tify on their requisitions that the net balance of the 
apportionment for the period for which the requisition is 
submitted, under the appropriation involved, is sufficient 
to cover the estimated cost of the articles required for. 

55. In the column for "Estimated cost'' will be en- Pars. 42 and 43. 
tered the cost of the articles as shown by the latest price 

list, the catalogue price, or the price at winch the supplies 

can be purchased locally, as ascertained upon inquiry in 

local markets, if such price is no greater than the list Pars. 192, 193, 

price for articles equal in quality to those furnished from 

depots, and conforming generally to the standards or 

specifications of the Quartermaster's Department. 

Articles that can be purchased locally to advantage 

should be indicated by an asterisk or other identifying 

mark, with notation that the prices quoted are the actual 

prices in local market as ascertained upon inquiry. 

56. Where it is found that articles of Class B can Q C^ q.m. g. 
not be purchased locally to advantage they may be se- 
cured from the designated depot or point of supply upon 
requisitions therefor, prepared in the manner above 
directed. 

57. Requisitions for Class II services will be prepared Par. 29. 
and submitted in duplicate, and show in detail the kind 

of services and purposes for which required. If the serv- 
ices asked for are required immediately, are for a short 
period, and it is necessary that funds be transferred upon 
approval of the requisition, it should be so stated on the 
requisition. Where material and labor are both required 
in a job service, separate requisitions will not be sub- 
mitted, but the material required and its cost w T ill be 
shown separately from the services required and their 
cost 



16 

58. When the chief quartermaster approves a requisi- 
tion for Class II services he will return both copies, or 
transmit proper extracts thereof, to the post quarter- 
master, with authority to engage the services and direc- 
tions to report the cost, under each item of the appropria- 
tion, with return of one copy of the requisition (or ex- 
tract) when the services authorized have been completed. 
At the same time the chief quartermaster returns the 
approved requisition, he will place to the credit of the 
post quartermaster the funds required for immediate 
payments, and so advise him. 
a. r loio. 59. Requisitions for Class D supplies and Class IV 

services will be prepared as follows: 

(a) In triplicate a by all posts and stations subordinate 
to chief, or other, quartermasters. Two copies will be 
forwarded through proper channels to the office having 
jurisdiction over the stations submitting the requisitions, 
which office will make recommendations and forward 
both copies of the requisition to the Quartermaster- 
General for final action. One copy of the requisition 
will be retained by the post or station making same. 

(b) In triplicate by all independent posts or stations. 
Two copies will be forwarded through the post or station 
commander to the Quartermaster-General for final action, 
one copy being ret ained by the post or station making same. 

a. e., 7oi to 60. Chief, or other, quartermasters through whom 

754, inclusive. ... • i •« p n 

these requisitions are transmitted will carefully scrutinize 
them and recommend supply only of such articles or 
services as in their judgment are absolutely necessary 
for the comfort and equipment of the troops concerned. 

61. With a view to avoiding delays incident to cor- 
respondence, care will be taken in the preparation of 
requisitions to give detailed description, catalogue ref- 
erences and price (when selections are made from cata- 
logue), sizes, dimensions, style and make of wagons, 
army ranges, stoves, etc., when parts therefor are required, 
and such other data as may be necessan^ to insure a 
clear understanding by the depot quartermaster as to 
what is required. 

INVOICES AND RECEIPTS.— SUPPLIES. 

62. Invoices. — The combination blank invoice and 
receipt (Form 117) now authorized will be used in transfer 
of all supplies. 



a Where desired, one less copy may be made and a press copy retained. 



17 

63. These forms will be prepared in quintuplicate by 
the officer supplying the stores and will be disposed of 
as follows: 

(a) One invoice and two receipts forwarded by mail 
to the officer to whom the supplies are transferred on 
the date supplies are shipped. 

(6) One invoice to the chief quartermaster of the 
department in which is located the post from which the 
requisition is submitted. 

(c) One invoice to the Quartermaster-General to be 
marked plainly on face and brief thereof "Finance." 

(d) For supplies furnished independent stations two 
invoices and two receipts will be sent to the quarter- 
master of the station and one invoice to the Quarter- 
master-General marked "Finance." 

64. Invoices and receipts will be prepared to cover each in ^^ve 20 t0 27 ' 
lot of stores supplied on a requisition. Articles will be 
arranged in alphabetical order under the respective ap- 
propriations. The requisition number and the class to 

which the supplies invoiced belong will be entered in the 
upper right-hand corner of the face thereof. 

65. On each invoice and receipt, and preceding the ar- in ^u"Ve. 8 t0 m ' 
tides, will be entered the appropriation under which the in ^P^; e 20 t0 27, 
supplies are furnished, and in the column of remarks will 

be noted the item or items of the appropriation to which a pp- °- 
the article is chargeable. These data will be obtained 
from the requisition to which the invoice pertains. 

66. In proper column will be entered the cost of the ^J^e 20 t0 27, 
total quantity of each article invoiced and the total cost 

of all articles under each appropriation. 

67. The number of packages and the numbers of the^'^ 5 '*^ 1 - - 
packages containing supplies covered by invoices should 

be noted on each invoice and receipt. Thus, 9 packages, 
numbers 1 to 9, inclusive. 

68. Invoices covering partial shipments should have in ^^; e 20 t0 27> 
this fact noted thereon. On the last invoice should be 

noted that the requisition is completed so far as the depot 
or other supply point from which the supplies were fur- 
nished is concerned. 

ANNUAL ESTIMATES. 

69. Estimates will be prepared and submitted annu- a. r., 751 to 
ally, in accordance with Army Regulations, General Or- Pars. 24 and 30. 
ders, and instructions on blank forms, as follows : 

75014—09 2 



18 

a pp •'-'*• (a) Repairs to public buildings, including plumbing, 

lighting systems and fixtures, and steam, hot-water, or 
hot-air heating apparatus within the buildings. (Forms 
126, 126-a, and 126-b.) 

a pp 29 (b) Repairs to and maintenance of lighting and heat- 

ing systems exterior to buildings, including central plants 
pertaining thereto. (Form 127.) 

App. 30. ( c ) Repairs to and maintenance of sewer systems, in- 

cluding purification plants, and water systems, including 
reservoirs and pumping plants. (Form 110.) 

App.3i. (d) Repairs to roads, walks, wharves, drainage, and 

improvement of grounds. (Form 120.) 
w^7aiid Se >x' (^ Amounts required for payment of authorized 

civilan employees (Class I services, personal.) 
\ C pars e 27and^s' (/") Amounts required for payment of enlisted men on 
extra duty (Class I services, personal). 

\ppls2 par ' 2? 07) Amounts required for paj'inent for Class I non- 
personal services, such as light, heat, water, rentals, etc. 

70. These estimates will show the kind of supplies and 
services and the estimated cost of same under each of the 
appropriations and will be submitted to the Quarter- 
master-General's Office in duplicate, one copy of which 
will be returned to the office submitting same, with letter 
of apportionment for the services. 

71. Apportionments will be made for the purposes of 
these " estimates based upon the reports and recommen- 
dations pertaining thereto, from which allotments will 
be made to posts and stations by chief or other quarter- 
masters. 

FUNDS. 

085' R " "'^ ami ^- Funds will be supplied for purposes for which they 

Pare 26 aad ii' are a PPortioned, allotted, or specifically authorized, and 

when furnished must be as a charge to an apportion- 

par. 40 (/) and men t, allotment or specific authority, the number of the 

letter of apportionment, letter of allotment, or specific 

authority, under which the funds are required must be 

quoted on the estimate, except as provided for depot 

Par. 223. quartermasters for funds for replenishment of stock. 

ESTIMATES OF FUNDS. 

7 h ''inclusive ^3. Estimates of funds will be prepared in duplicate 
10 a 8 t i 33 on ^ ie prescribed blank (Form No. 28, as amended), the 

duplicate to be retained by the officer making the esti- 
mate and the original submitted as follows: 



19 

(a) To the Quartermaster-General: By all officers to 
whom apportionments are made; or to whom specific 
authority is given for the procurement of supplies or 
services not covered by a letter of apportionment; and 
by designated depots and supply points, for purchase of 
supplies for replenishment of stock. 

(6) To chief and other quartermasters making allot- 
ments: By officers to whom allotments are made or to 
whom chief or other quartermasters transmit or quote 
specific authorities of the Quartermaster-Generars Office 
for supplies or services other than those for which allot- 
ments are made. 

74. Estimates of funds should be submitted at least 
once a month, but may be submitted oftener if necessary, 
a sufficient time in advance of the period for which 
required to insure the funds being on hand when pay- 
ments become due. 

75. Appropriations will be entered in the order in a pi» > 
which they appear in the Army aj >propriation act as pub- 
lished in General Orders of the War Department. 

76. To avoid accumulation of funds in the hands of A - K • 585 and 
disbursing officers, only such funds as are required to 

meet current needs will be estimated for. 

77. Quartermasters designated to settle accounts cov- G.0.74, wo., 
ering charges on bills of lading and transportation 
requests, and telegraph accounts, will, a sufficient time a., r., 1198. 
prior to the beginning of a fiscal year, submit to the 
Quartermaster-General estimate for funds in amount 
equaling the highest pavment on account of such charges. i J ars. :w to 247, 
m any one month of the preceding fiscal year. 

78. Subsequent estimates of funds for purposes stated Par. 107 
in the preceding paragraph should be limited to amounts 
necessary to meet outstanding charges, considering. Pars. 240 to 247, 
available funds on hand. 

INVOICES OF FUNDS. 

79. The blank invoice (Form No. 26) now authorized A l{ fi43 - 
will be used in the transfer of funds, and will be prepared 

by the officer transferring funds and disposed of in ac- 
cordance with instructions on the form. 

WORKING BALANCE. 

80. A cash working balance based upon estimates of the 
amounts required under the respective appropriations 



20 

from which disbursements are currently made will be 
supplied each chief and depot quartermaster and to 
quartermasters who procure and furnish supplies or serv- 
ices for purposes other than the maintenance of their own 
offices. 

81. Disbursements from the working balance can only 
be made for purposes authorized by the Quartermaster- 
General by letter of apportionment or other specific 
authority. 

Pars. 73 (a) and 82. The working balance will be maintained by funds 
supplied on estimates of funds submitted to the Quarter- 

rar. 170. master-General covering the amounts disbursed, quoting 

the number of the letter of apportionment, or date and 
number of the specific authority of the Quartermaster- 
General's office, on account of which the disbursement 
was made. 

83. The working balance is an advance of cash to en- 
able quartermasters to promptly meet current obligations, 
thereby expediting the transaction of public business, 
and is subject to the call of the Quartermaster-General 
at any time. It is therefore essential that officers to 
whom working balances are furnished keep an accurate 
account with same, that they may know at all times its 
status. Every disbursement from the working balance is 
chargeable either to a letter of apportionment or to a spe- 
cific authority of the Quartermaster-General, to which 
reference will be made in posting the amounts disbursed 
to the account with the working balance. 

LETTERS OF APPORTIONMENT. 

a pp- io- 84. Letters of apportionment will be issued on Form 

151, and will state as a credit the entire amount of funds, 
of each appropriation, available for the procurement of 
the classes of supplies and services specified, as follows: 

Pars. 23 and 34 p or ClttSS A SUppUeS. 

App. 34. (a) For fuel, forage, and mineral oil, annually, sixty 

ar. 248 (6). ( ] a y S p r i or to the beginning of each fiscal year. 
App. 3h. (b) For outer civilian clothing for discharged prisoners, 

quarterly, sixty days prior to the beginning of the quarter 

for which required. 
App. 37. (c) For all other supplies of this class, quarterly, sixty 

days prior to the quarter for which required. 



(a). 



Par. 248 (a). 



Par. 248 (a). 



21 

For Class B supplies and Class III services. p »rs. 24 and 84 

(d) For repairs to public buildings, including plumbing, a pp- 38. 
lighting systems and fixtures, and steam, hot water, or 
hot-air heating apparatus within the buildings, annually, 
sixty days in advance of the fiscal year concerned. 

(e) For repairs to and maintenance of lighting and a pp-38. 
heating systems exterior to buildings, including central 
plants pertaining thereto, annually, sixty days in advance 

of the fiscal year concerned. 

(/) For repairs to and maintenance of sewer systems, a pp- 38 
including purification plants, and water systems, including 
reservoirs and pumping plants, annually, sixty days in 
advance of the fiscal year concerned. 

(g) For repairs to roads, walks, wharves, and drainage ^ pp 3 ^- 
and improvement of grounds, annually, sixty days in ad 
vance of the fiscal year concerned. 



Far. 248 (d). 



Par. 248 (d). 



For Class I Services. Par - 28 - 

(h) Personal, civilian, semiannually, forty-five days pa < ^ la 2 7 SeA ' sec * 1 ' 
prior to the beginning of the period covered by the appor- p^^l'cc). 
tionment. 

(i) Personal, extra duty, annually, forty-five days prior a ^ la 2 ^ se A > sec - 4 - 
to the beginning of the fiscal j r ear. a pp- 40. 

(j) Nonpersonal, for the purchase of light, heat, and 27 ciause B . p w - 
water, for rentals, for the hire of telephones, etc., drayage, £p p - 2 ^- (c) 
etc., annually, forty-five days prior to the beginning of 
the fiscal year. 

(k) Nonpersonal, for subscriptions to newspapers and 27 clause B > par - 
periodicals, annually, sixty days prior to the beginning of Par - 248 < c )- 
the fiscal year. 

(I) Nonpersonal, for transportation charges on bills of 27 clause B > par - 
lading and transportation requests, annually, thirty days App - 42 - 
prior to the period for which required. 

(m) Nonpersonal, for settlement of telegraph accounts, Clause B - P ar - 
annually, thirty days prior to the period for which re- a pp . 42. 
quired. 

(n) Personal, for apprehension of deserters, quarterly, £• r., 120. 

_ . Csl3>USQ A, S6C. Of 

thirty days in advance of the quarter for which required, par- 27, and par. 

App. 43. 
Par. 248 (e). 

(0) Personal, donations to discharged prisoners, quar- a pp . 3R. 
terly, thirty days in advance of the quarter for which 
required. 

(p) Class II services, quarterly, thirty days prior to the Par. 29. 
beginning of the quarter for which required. Par. '248(c). 



22 
?«•%, r/a,s-& III services. 

App. 38. 

par. 248 w. (( ^ Included wlth class B supplies. 

a. r., 518, 522.. (r) For all supplies and services contracted for, after 
an par. 248 (A), advertisement, under proper authority, not included in 
above apportionments, upon award of contract. 
Par. 248(A). ( s ) Special apportionments for supplies and services 

not included in, or provided for by, any of the above 
apportionments. 
pare. ii and 35. 85. Letters of apportionment will be prepared and 

disposed of as follows: 
Apps. 34 to 44, ( a ) I n triplicate, for all apportionments to offices from 
inclusive. which allotments are made, the original and duplicate 

copies being forwarded to the office to which the appor- 
tionment is made, and the triplicate copy retained in the 
office of the Quartermaster-General. 

(&) In duplicate, for all apportionments to offices Irom 
which allotments are not made, the original copy being 
forwarded to the office to which the apportionment is 
made, and the duplicate copy retained in the office of the 
Quartermaster-General. 

86. There will be but one letter of apportionment issued 
for a specific purpose for the period for which the appor- 
tionment is made. Any additional amounts apportioned 
App. 45. will be covered by supplemental letters, reference being 

made to the number of the original letter of apportion- 
ment. 
a. r.,584. 87. The amounts apportioned will not be used for any 

tnSnta? t0 35 ' supplies or services other than those of the classes specified 
iMiusfve. 1 t0 S ' and for which apportionments were made, except as pro- 
o?i909 Q ' M G ' vided for herein, nor will they be exceeded except to meet 
exigencies ° of the service, of which full explanation will 
be required. 

APPORTIONMENT ACCOUNT. 
88. The letter of apportionment (Form 151) becomes 
the apportionment account upon receipt in the office to 
which the apportionment is made. A separate account 
will be kept for each apportionment on the form re- 
ceived as a letter of apportionment, the amounts having 
34to n 44,inciusn^e.been entered thereon as credits by the Quartermaster- 
General's Office. 

a An exigency can not be created by the simple certificate of a public 
officer that it exists. An exigency involves a state of pressing necessity 
so great that the public interests would be prejudiced if the contem- 
plated purchase was not made. (3 Dig. Compt. Dec, 286.) The term 
''public exigency " refers to an exceptional and urgent necessity requir- 
ing the immediate performance of the work or service. (Ibid., 328.) 



23 

89. Other credits are additional apportionments, of app. t.v 
which the office to which they are made will be advised 

by office letter, stating the number of the letter of appor- 
tionment to which the additional apportionment per- 
tains, and the amount apportioned under each of the 
appropriations concerned. Upon receipt of an addi- 
tional apportionment, the date and Quartermaster- 
General's office number of the letter will be entered in 
proper columns with brief note as to why, or purpose for Line 2. App. 
which, the increase in apportionment was made, and theApp. 40. 
amounts entered under proper appropriations. 

90. Should additional troops be transferred to a depart- 
ment, an additional apportionment will be made by the 
Quartermaster-General, which should be taken up on this 
record as a credit. Should troops be transferred from a 
department and not replaced, corresponding deduction 
will be made in the next apportionment to the depart- 
ment by the Quartermaster-General. 

DEBITS. 

91. The debits of an apportionment account may he 
considered as of two classes : 

(a) Those incident to allotments. Lines 5 to 13, 

\pps. :U; 5 to 9. 
App. 36; 5 to 12, 
App. 37; 5 to 14. 
App. 38; 5 to 10. 
Apps. 39. 40, and 
41. and o to 12, 

\pp. 41. 

(b) Those resulting from transactions incident to the Lines 5 to 9, 

,. ,, Apps. 42 and 43. 

procurement of supplies and services for which the appor- 
tionment is made. 

92. Debits of the first class (a) arise in offices of the. m>k -^ to n, 

' inclusive. 

chief and other quartermasters to which apportionments 
are made, for allotment to posts and stations subordinate 
thereto, for purposes as stated in the letters of apportion- 
ment. As the amounts allotted to the several posts and 
stations are determined or fixed by the office making the 
allotments, the amounts so allotted are definite, and there- 
fore actual charges, and will be entered in the debit column 
under each appropriation. 

93. Upon receipt of the letter of apportionment (in 
duplicate) the amount to be retained as a reserve under 

each appropriation (as in the ease of (lass A supplies, j'ine'3. Apps. 
Class I services, extra duty, Class B supplies, and Class III a ne 3 V App 36: 
services, etc.) will be determined upon and deducted from} l £| W] j^l\ l& : 
the amount apportioned under the respective appropria-'],',. 1 ' lme 10 " App 
tions. The balance of the apportionment under each ap- inclusive 36 " 
propriation will then be allotted to the posts and stations andTApp.lfe.'' 



24 
Lines 5 to io, under the jurisdiction of the office to which, and for the 

inclusive, App. ■> t » 

37 period for which, the apportionment is made, taking into 

inclusive, App! consideration the cost during the corresponding period of a 
Lines 5 to 9, in- preceding fiscal year as shown by quarterly reports of 
c Par. e 84. pr cost, changes in strength of garrison, and such other con- 
ditions as may affect the needs of the individual post. 
indu&Lve 34 t °an<i 94 - These allotments having been determined upon, 
App. 44. w j|j De p 0S ted as debits on the apportionment account 

and on the duplicate copy of the letter of apportionment, 
as directed in the following paragraph. 

95. Names of the posts and stations will be entered in 
proper column in alphabetic order, and the amounts 
allotted under the respective appropriations on the same 

Lines 5 to io, line as the name of the post to which allotted. The date 
Par. lio. and number of the several letters of allotment will then 
be entered in the columns headed "Date" and "Voucher 
or L/A No. " opposite the names of the posts, respectively. 
The amounts fixed upon as a reserve under each appro- 
Line ii, App. priation will be entered as an unallotted balance under 
tine 12, App. proper appropriations, the account closed, and the unal- 
lotted balance under the several appropriations taken up 
Line 3, App. 37. on the credit side as such, for use as a reserve with which 
Line 12, App. to meet requests for additional allotments from posts 
and stations under the supervision of the office to which 
the apportionment is made. 
Par. 47. The duplicate letters of apportionment thus completed 

will be returned to the office of the Quartermaster-General 
and the originals retained in the office to which addressed, 
and filed in loose-leaf binder provided for that purpose. 

96. Debits of the second class (b) arise in offices of 
quartermasters to which apportionments are made for 
procurement of supplies and services for use of their own 

Apps. 42 and offices. They consist of liabilities and actual charges sim- 
ilar to those pertaining to an allotment account at a post 
indus1ve! Ptol2! ' < m d are posted as directed for post allotment accounts. 

UNALLOTTED BALANCE OF AN APPORTIONMENT. 

Pars. 16, 3s (a), 97. The unallotted balance of an apportionment con- 
stitutes a reserve, under the several appropriations in- 
volved, of the apportionment to which it pertains, from 

Par. 164. which additional allotments will be made when, in the 
opinion of the department authorities, the needs of the 
service warrant such action. 

98. When an additional allotment for supplies or serv- 
ices is authorized, the chief or other quartermaster by 
whom the allotments were made will enter on the debit 



43 



25 

side of the proper apportionment account the name of 

the post to which the additional allotment is made, and Line 12, App. 

in the debit column under each appropriation, if more 

than one appropriation is involved, the amounts allotted. 

The amounts thus entered become an actual charge 

against the amount shown on credit side of apportion- Line 3 > a pp- 40 - 

ment account as unallotted balance. 

99. The post requiring the additional amount will be 
advised by letter that the amount allotted in the original 
letter of allotment (quoting number thereof) is increased 

by the amounts stated under each appropriation In the App. 52. 
date column will be entered the date of the letter author- 
izing the increase, and in column designated "Voucher or 56 Llne 2> App - 
L/A No." the C. Q. M. O. No. of the letter. 

100. Should a chief quartermaster, by reason of reduc- Pars - 36 and 90- 
tion of garrison or other cause, decide to reduce an allot- 
ment made a post, he will advise the post by letter of 

the reduction, staling the appropriations and amount 
under each, by which the original letter of allotment Line 4, App. 40. 
(stating number) is reduced, and will take up, on credit Line 32, App. 
side of proper apportionment account," under each appro- 
priation the amount of the reduction as a credit to the 
reserve fund account, making a corresponding charge (in 
debit columns) on the allotment account of the post 
concerned. 

CLASS II SERVICES, APPORTIONMENT ACCOUNT. App. 44. 

101. Apportionments for Class II services will be held Par. 29. 
as a reserve, from which to make allotments to posts and Par. 16. 
stations for payment for services of Class II, and to meet 
emergencies which may arise, and will be allotted only 

upon receipt of requisitions for specific services of this Pars. 48, 49, and 

class, for which no provision is made by allotment for 

Class I services and Class A supplies at the post or station 

from which the requisitions are received, and which, in 

the opinion of the chief quartermaster, are considered 

proper and necessary, and are approved by the depart- par. 38 (<f). 

ment commander. 

102. Chief quartermasters, depot quartermasters, and Par. 38 ((f). 
quartermasters of independent stations settling accounts 

of recruiting stations, and to whom apportionments are 
made for this class of services, for recruiting stations 
assigned to them, respectively, will determine as to the Par. 237. 
necessity for services of this class when requisitions there- 
for are received, and take final action thereon. 



117 



26 

Para. 202 and 103 Upon approval of requisitions for services of this 
class, letters of allotment will issue in duplicate,, the 
credit side thereof showing amount authorized under each 
appropriation, reference being made to the requisition 

Linei, App. 5i. number upon which allotment is based. The funds trans- 
ferred will be entered in "Liability" column under each 
appropriation as a charge against the allotment, with 

Pars. 116 and notation in proper column as to date and number of 
requisition or estimate of funds, on account of which the 
allotment was made. On receipt of an invoice of funds, 
the post quartermaster will post the amount thereof as a 
liability, on the allotment account under which the funds 
are furnished. 

APPORTIONMENT ACCOUNT. — TRANSPORTATION AND TELE- 
GRAPH. 

104. The apportionment account for these services will 
be kept on Form 151, on the debit side of which three 
columns will be used to record transactions under the 
apportionments, two of the columns for liability charges 

App. 42. and the third column for actual debits, designated as fol- 

lows : 

(a) For the transportation account : 

First column. — Funds received. 

Second column. — Transportation charges. 

Third column.- — Payments . 

(b) For the telegraph account: 

First column. — Funds received. 
Second column. — Telegraph charges. 
Third column. — Payments . 

105. In the first liability column of the respective 
Line 5, App. 42. accounts will bo entered the amount of funds supplied on 

estimate and chargeable to the letter of apportionment 
for each service. \n the second liability column will be 
entered : 

Line7,App.42. ( a ) j n T j ie transportation account, the cost of trans- 
portation as shown by the monthly report of transporta- 
tion charges. 

Line6,App.42. (£) j n f} ie telegraph account, the charges submitted by 
the telegraph companies, after they "have been verified. 
App n 42 8and9 ' *°^- ^ n kh e -debit column of the respective accounts 
will beTentered the payments made on account of trans- 
portation or telegraph charges. 

Pars. 77 and 78. 107 The difference between the total amount of "pay- 
ments" and "Charges" will represent the value of unpaid 



27 

accounts on hand; the difference between total amount 
of "payments" and "funds received" will represent the 
funds on hand available. The difference between funds 
on hand available and value of unpaid "charges" will 
represent the amount of funds that should be asked for 
on estimate of funds. 

108. If at the close of the fiscal year it is found that 
the total of the liability column, designated "charges," 
for either account exceeds the amount apportioned for 
payment of transportation or telegraph accounts, respec- 
tively, report will be made to the Quartermaster-General 
of the amount in excess, and which account, in order 
that an additional apportionment may be made. 

109. The letters of apportionment for this class of serv- 
ice will remain open after the close of the fiscal year for 
which issued until all liabilities by reason of unpaid ac- 
counts pertaining to the fiscal year covered thereby are 
settled. 

LETTERS OF ALLOTMENT. 

110. Letters of allotment are issued on Form 151 to App - 1<x 
cover allotments of funds for the specific purposes for 
which the funds were apportioned, as indicated by the 

letter of apportionment on which the letters of allotment in 5 ar f- x *£ f;j' 
are based. 

111. Letters of allotment will be prepared in duplicate Par - 39 - 

for each post and station, the original forwarded to the a PP s. 4g and 

i-i ii i i ii . • • , . 53, 4" and 54, * 

post to which addressed and the duplicate retained m and 56, 49 and 57. 

, . , „ . , . n . . 50 and 58. 51 and 

the office of the chief quartermaster and filed m loose-leaf 59. 
binder as the allotment account with the post concerned. 

ALLOTMENT ACCOUNT. 

112. The letter of allotment (Form 151) becomes the f0 ^% .' " '"'' 
allotment account upon receipt by the office to which the 
allotment has been made. A separate account will be 

kept for each allotment on the form received as a letter 
of allotment, and by which the allotment is made, as 
follows : 

(a) By chief quartermasters for department head- 49, afand 51. ' 
quarters, each post and station of the department, and 

for each of such other posts or stations to which allotments 
are made by them. 

(b) By depotTand other quartermasters for each post for par? 112(0). 
or station to which allotments are made bv them. 



28 

Apps. 53, 54, 56, ( c ) gy quartermasters of posts and stations for allot- 
ments received by them. 

CREDITS. 

see lines i oi 113. The credits on this account consist of the amounts 

apps. cited for ..... 

par. 112 (a) and allotted under each appropriation, which are entered on 
the letter of allotment as such, by the chief, or other, quar- 
termaster by whom the allotments are made and the 
letter of allotment issued. 

46^ i 48 eS 49, 53?56; l* 4 - Other credits are additional allotments, of which 

and 57, and App. ^ ne office to which they are made will be advised by the 
chief or other quartermaster making them, by letter, 
stating the number of the letter of allotment to which the 
additional allotments pertain and the amount allotted 
under each of the appropriations concerned. 

par 6 ii4 tat '° ns for H5\ Upon receipt of a letter advising of an additional 
allotment, the date and C. Q. M. O. number (or corre- 
sponding number of office from which received) of the 
letter will be entered in columns headed "Date" and 
"Voucher or L/A No.," respectively, with brief notation 
on same line in proper column as to why, or purpose for 
which, the increase in allotment was made, and the 
amounts so allotted entered under proper appropriation. 

DEBITS. 

indR? 6 and 5 53 116 - The debits of an allotment account are those 
to 69, inclusive, resulting from transactions incident to the procurement 
of supplies and services for which allotments are made. 
They consist — 
Par. 103. (a) Of liabilities, the amounts of which are entered in 

the column headed "Liability," as indicated by requisi- 
tions for supplies; invoices of funds for services of civilian 
employees; invoices of funds for services of extra-duty 
men; invoices of funds for services, nonpersonal; savings 
from funds furnished for purchase of supplies or procure- 
ment of services; transfer or discontinuance of em- 
ployees; reduction of allotments; requests on contractors 
for deliveries of supplies under contracts; reductions in 
contracts for supplies, etc. 

(b) Of actual charges, the amounts of which are en- 
tered in column headed "Debit," as indicated by invoices 
transferring supplies on requisitions; vouchers covering 
purchase of supplies by local quartermaster for supply on 
requisition; pay roll of civilian employees; transfer of 
emploj^ees from posts and discontinuance of services; 



29 

reduction in allotment; pay roll of extra -duty men; 
vouchers covering payment of nonpersonal services under 
contract, leased or hired; reduction of contracts for sup- 
plies; vouchers covering payments for supplies delivered 
under contract or purchased; vouchers covering services 
by the job; vouchers covering repairs to public buildings 
(job services, contract or otherwise), etc. 

POSTINGS. 

117. The debits of an allotment account, to which ref- Par. 103. 
erence is made in preceding paragraph, should be posted 

to the proper account immediately upon completion or 
receipt of requisitions, invoices, vouchers, etc., upon 
which the charge is based, by entering the date of the 
requisition, voucher, invoice, etc., in column headed 
"Date;" number of the requisition, voucher, invoice, 
etc., in column headed "Voucher or L/A No.;" brief 
description or notation of requisition, voucher, invoice, 
etc., giving the class of supplies, invoicing office, etc., in 
the proper column; the estimated cost of the supplies, etc., 
in column headed "Liability," and the actual cost of the 
supplies, etc., in column headed "Debit," under each appro- 
priation involved, as shown by the following examples: 

118. Requisitions for supplies (Form 60), prepared in 9 L ^| 2 6, /| ) ^ 
accordance with paragraphs 48 to 61, inclusive, these ^/'u a™ \l' 
instructions : J, 6 A 7 ; *•£ * n t ? 

(a) The date of the requisition in date column. \™> g a ^ e J J 

(b) Number of the requisition in column designated a pp- 55 - 
"Voucher or L/A No." 

(c) Brief description or notation of requisition, giving 
class of supplies, period, and fiscal year for which required, 
etc., in proper column. 

(d) The estimated cost of the supplies as shown by the 
requisition, in column headed "Liability," under each 
appropriation involved. 

119. Invoices, received from a depot or other point of 12^15^18?' w! 20; 
supply, transferring supplies on requisitions (Form 117),n pp 2,n, App.«| 
prepared in accordance with paragraphs 62 to 68, inclu- ip p! 5 <>; 5 to Io| 
sive, these instructions. 5"^'™^, App." 

(a) The date of the invoice in the date column. ?£; VVapp! 

(&) Number of the invoice in column designated AppSsVn, le! 
"Voucher or L/A No." FuJRi ffi £ 

(c) Brief notation indicating the invoicing office, mini- f,'n,'il' App.' sa- 
ber of the requisition on which the supplies are furnished, 5and 10 ' App ' 58 - 
etc., in proper column. 



30 

(d) The actual cost of the supplies as shown by the 
invoice, in column headed "Debit" under each appropri- 
ation involved. 
App n % 14 i6 t0 ami 12 °- Other vouchers, etc., are posted in a similar way. 

17, App. 47; 14 to 22, App. 53; 16 and 17, App. 54; 7, 8, 9, 13, 14, 18, App. 55; 6, 10, 15, 17, 19, 
App. 56; 6, 8, 10, 12. 14, 16, 18. 23, 22, 24, App. 57; 6 to 11. 13 to 18, 20 to 25, App. 58; 6 and 
7, App. 59. 

121. When a requisition is entirely completed and 
proper debit entries pertaining thereto have been made 
in the post allotment account, the entry of the liability 
amount of the completed requisition, and the debit 
amounts pertaining to that requisition, should be checked, 
to indicate that the requisition has been completed, and 
that the liability charge by reason of such requisition has 
been replaced by an actual debit. 

122. The post allotment accounts covering allotments 
for a given period should be kept open until all requisi- 
tions entered therein have been completed or otherwise 
finally disposed of. 

123. Should supplies be transferred from one post to 
another within a department to fill requisitions, their cost 
will be charged against the allotment of the post supplied 
and the department reserve credited with a like amount. 

124. Should employees be transferred from one post to 
another within a department, the allotment for services 
of the post to which the employees are transferred will 
be increased and that of the post from which they are 
transferred will be decreased accordingly, and the proper 
entries will be made on the "Allotment accounts" of the 
posts concerned to show the transactions. 

SAVINGS. 

■ t'ars. 17 and 125. If after the close of a quarter or period covered 
by an allotment the total debits, plus the estimated cost of 
unfilled requisition liability, is less than the total amount 
allotted under the respective appropriations, the difference 
will be reported, by letter, as savings, to the office making 
the allotments, reference being made in each case to the 
letter of allotment under which the savings have accrued. 
126. The amount of savings accruing under an allot- 
ment for Class A supplies, other than fuel, forage, etc., 
and citizens' outer clothing for discharged prisoners, will, 
when ascertained, be immediately taken up as credits on 
allotment account for Class A supplies for the period 
following that during which the savings accrue; and the 
respective allotment accounts under which the savings 
have accrued will be debited with the amount of such 



31 

savings, with notation in proper column as to the allot- 
ment account on which the savings have been taken up 
as credits. Savings for the fourth quarter of a fiscal year 
will be reported, but not carried forward as a credit. **»«■ 125 and 

127. Upon receipt, in the office making allotments, of 
reports of savings on account of Class A supplies, other 
than fuel, forage, etc., and citizens' outer clothing for 
discharged prisoners, the amounts thereof will be debited Far. 120 
in proper columns in apportionment accounts, and in 
allotment accounts of posts for the period to which the 
savings pertain, and credited on corresponding accounts 

for the ensuing period, report thereof being made to the 
Quartermaster-General, showing the amount of savings 
under each appropriation, and reference being made to 
the number of the letter of apportionment under which 
the savings have accrued, and to the number of the letter 
of apportionment to which the savings have been credited. 

128. When the entire amount of funds furnished for 
the payment of employees, extra -duty men, Class II 
services, purchase of Class A supplies, or other purposes, 
is in excess of the actual payments for such services and 
purchases for the period for which furnished, the bal- 
ances remaining on hand will be considered as savings 

and charged as liabilities on allotment account for Class I Unes 6 and 7, 

, . ... , , , . App. 48; 7 and 8, 

services, personal, civilian employees, to be used m App. se. 
making payments to this class of employees, for services p a r. 126. 
during the ensuing period. 

129. In making these postings, notations should be p,ir - 128 - 
made in proper column showing the specific sources from 
which the savings were made. 

130. In submitting estimate of funds for the ensuing a. r. 585 and 

1018 

period the amounts thus taken up as a liability on allot- Par. 76. 
ment account for Class I services, personal, civilian, must 
be shown on the estimates as cash balance available for Par. 12b. 
Class I services. 

131. Similar action will be taken by quartermasters of 
independent stations and depots as to savings accruing 
under apportionments made their offices. 

FUEL, FORAGE, STRAW, AND MINERAL OIL. ^ •»• 

132. So far as practicable, fuel (Items R. S. 8, 9, 10, a. r. 753, 754. 
14, 17; I. E. 32; A. T. 40a, 41a; W. and S. 1); forage 

(Item R. S. 24); bedding (Item R. S. 25); and mineral 
oil (Item R. S. 9a), will be purchased under contract, as 



32 

a. b., Art. li. provided in paragraph 559, Army Regulations, for which 
purpose specific apportionments will be made, based upon 

Par. 84(a). awards of contracts made by chief, or other, quarter- 
masters, an abstract of which will be forwarded to the 
Quartermaster General when awards are made. 

133. Apportionments will cover 100 per cent of the cost 
of the supplies, as shown by the abstracts of awards re- 
ceived in the office of the Quartermaster-General, and will 
be allotted to the posts in amounts sufficient to cover 100 
per cent of the cost of the fuel, forage, straw, and mineral 
oil, for which contracts have been made at the respective 
posts. 

134. Quartermasters charged with the receipt of these 
supplies under contract will make timely requests (which 
for the purpose of identification in accounting should be 
numbered serially) on contractors, for deliveries in such 
quantities and at such times as may be necessary to meet 
the needs of the service, copies of which requests will be 
forwarded to the chief quartermaster at the same time the 
original request is sent to the contractor. 

Lines 5 to 9, in- 135. The money value of the supplies so requested will 
S'ra.' Apps ' 4 be entered on debit side of the account as a liability 
against the amount allotted for the kind of supplies cov- 
ered by the request, reference being made to the serial 
Lines h to 2i, number thereof, and the actual cost of supplies, as shown 
« and 53. by the vouchers covering deliveries under contracts, will 

be entered as a debit against the allotment. 

136. Each voucher issued to cover deliveries of fuel, 
forage, etc., under a request, should bear reference to the 
request number, and the voucher covering the final de- 
livery should show in addition thereto notation that the 
request has been completed. When entry of such vouch- 

Lmes 14 to 2i, ers is made on the debit side of the allotment account, the 
!r5 e ' Apps ' number of the request to which the voucher pertains will 
be entered in proper column, following the brief particu- 
lars of the voucher. 

137. When a contract for fuel, forage, straw, or mineral 
oil is increased, the amount of the increase will be taken 
up on the credit side of the allotment account, under the 
appropriation and kind of supplies to which the increase 
pertains, and the date and office number of the commu- 

i.jne 2, Apps. nication authorizing the increase, and particulars, entered. 

46 and 53. to 



33 

138. When a contract for fuel, forage, straw, or mineral 
oil is reduced, the date and office number of the commu- 
nication directing the reduction, particulars as to the con- 
tract and percentage of the reduction, and the money 

value of the reduction, will be entered on the debit side Lines 10.11,12, 

and 13, Apps. 46 

of the allotment account. The money value of the reduc- and 53 - 
tion will be entered under each kind of supplies and each 
appropriation to which chargeable, in both the liability 
and debit columns. 

139. The apportionment of 100 per cent of the cost of 
fuel, forage, straw, and mineral oil contracted for will 
generally be sufficient to provide all such supplies with- 
out increases of apportionments by the Quartermaster- 
General. 

RECORD OF INCREASES AND DECREASES OF CONTRACTS 
FOR FUEL, FORAGE, STRAW, AND MINERAL OIL. 

140. In order that the chief quartermaster may know 
the amount available under each appropriation of the 
apportionment for fuel, forage, straw, and mineral oil to 
provide for increases in excess of 100 per cent of con- 
tracts, a record of such increases and decreases will be 

kept on form 151, and will be filed in loose-leaf binder a pp-35. 
immediately following the apportionment account for 
fuel, forage, etc. 

141. On the credit side of this account will be entered, A pp in 35 2 ' 3 ' and4 ' 
by the chief, or other, quartermaster to whom the appor- 
tionment is made, under each appropriation, the amounts 
apportioned for the several kinds of supplies. 

142. On the debit side of the account will be entered. Li' n< ? s 5 to 12, 

inclusive, App. 

the increases and decreases of contracts as they occur. 35 - 

143. The amounts of the decreases of contracts under 
each appropriation become credits from which additional 
allotments on account of increases in excess of 100 
per cent of contract and not exceeding the maximum 
increase stipulated for may be made. 

144. These credits should not be considered as avail- 
able only to cover increases of contracts for the particu- 
lar kind of supply under which the credit accrued, but 

as applicable to cover increases of contracts for the sev- a. r. 602. 
eral kinds of supplies under each appropriation covered 
by the letter of apportionment and under which credits 
have accrued, i. e., a credit accruing from fuel (R. S.) 
can be used to cover increases in forage, etc. (R. S.). 

145. If credits accruing on account of decreases of con- 
tracts are not sufficient to meet required increases in 

75014—09 3 



34 

excess of 100 per cent thereof, chief, or other, quarter- 
Line^ App. 34. masters will advise the Quartermaster-General of the 
kind of supplies, the percentage of increase, the appro- 
priation under which, and amount of additional funds 
required, based upon which an additional apportion- 
ment will be made by the Quartermaster-General and 
allotted by chief quartermasters. 

REWARDS FOR APPREHENSION OF 
DESERTERS. 

a. r., 120. 146. The apprehension and delivery of deserters (Item 

Clause A, sec. rf J x 

| par- 27 and par. J g 24) is a personal service of Class I, and apportion- 
ments for the payment of rewards therefor will be made 
quarterly, based upon the cost of such services during a 
preceding fiscal year. 
App. 43. 147. These apportionments will not be allotted to posts 

by chief quartermasters, but will constitute a basis on 
which to estimate for funds for payment of rewards for 
apprehension of deserters. 

148. In addition to the funds covered by letter of appor- 
tionment, chief quartermasters will be furnished an 

ears 2i, and so amount in cash from which thev will, immediately on 

to 83, inclusive. . ~ ' , 

receipt thereof, tt-ansler to, and place to the credit of, the 
quartermaster of each garrisoned post an amount not 
less than $100, to be set aside and held by the quarter- 
master receiving same for use only in payment of rewards 
for the apprehension of deserters, in compliance with the 
requirements of General Orders, No. 59, War Department, 
1906. 

149. That the chief quartermasters may at all times 
have funds on hand from which to reimburse the working 
balances of posts, a sufficient amount (say 50 per cent) of 
the total of the working balances, appropriation " Inci- 
dental expenses," of the posts in the several departments 
will be set aside by the respective chief quartermasters 
from their general working balances and held for this 
purpose. 

150. Whenever payment is made by a post quarter- 
master of reward for apprehension of a deserter, he will 
immediately advise his chief quartermaster by telegraph 
of the amount paid. The chief quartermaster will con- 
sider all such telegrams as estimates of funds, will 
at once place to the credit of the quartermaster con- 
cerned, from his working balance, an amount equaling 
the amount reported disbursed by the post quarter- 



■ 35 

« 
master, and advise the post quartermaster, by tele- 
graph, of the amount thus supplied, which will be entered c iusi"| s App r,, 43 n 
by the chief quartermaster on the debit side of the appor- 
tionment account in the debit column as a charge against 
the apportionment, entering in proper columns the date 
and chief quartermaster's office, number of telegram, and 
the name of the post to which the funds were supplied. 

151. The chief quartermaster will reimburse his work- ParS2 - 
ing balance by submitting to the Quartermaster-General 
estimate of funds, quoting in the estimate the proper 
Quartermaster-General's Office letter of apportionment 
number. 

152. If, after expiration of the period for which an 
apportionment for this purpose is made, an unexpended 
balance of the apportionment remains, the amount of such 
balance will be reported to the office of the Quartermaster- 
General and the account closed. 

DONATIONS TO DISHONORABLY DISCHARGED 
PRISONERS. 



Pars. 28 and vi 
(o). 



153. The payment of donations to dishonorably dis- 
charged prisoners is considered as for a Class I personal 
service, for which apportionments will be made quar- 
terly, based upon estimates submitted by chief or other 
quartermasters. These estimates should cover the prob- 
able number of prisoners entitled to a donation that will 
be discharged during the period, and be forwarded so as 
to reach the office of the Quartermaster-General not later 
than thirty days in advance of the quarter for which 
required. 

154. Apportionments for this class of services will be a pp- 36 - 
made on Form 151. Allotments will be made to posts in 
amounts reported by the posts as being required. Should 

an unallotted balance remain, the amount thereof will be 
carried to the credit side of the apportionment account 
for use as a reserve, from which to make such additional 
allotments as may be necessary. Should an unexpended 
balance remain at the end of the quarter for which the 
apportionment was made, the amount of such balance 
will be reported to the Quartermaster-General's office as 
soon as practicable after the end of the quarter. 

HARBOR BOATS. 

155. Funds for the procurement of supplies and services ri f c ar ;., J 3, M '™ (1 
for vessels of the harbor-boat service, Quartermaster's °-p}^% , and 
Department, will be included in apportionments made — { (\ ) (c) ' {h) ' aud 



36 

(a) To chief quartermasters for harbor boats under their 
immediate direction and at posts subordinate to their 
offices. 

(b) To depot quartermasters and quartermasters of 
independent stations for harbor boats under their direc- 
tion. 

inclusive 8 t0 61 ' 156. Separate requisitions for supplies and services for 

App. 12. harbor boats should be made, the name of the boat or 

boats for which the supplies are required being shown on 

the requisitions. 

Line 6, apps 47 157. When entries of liability charges on account of 

and 54. ... ... 

such requisitions and of actual debits from invoices are 
made in the allotment account, the name of the boat or 
boats for which the supplies are required should appear 
in the column in which particulars of requisitions and 
invoices are entered. 
App. fio. 158. Chief quartermasters will require separate cost 

inclusive. ' record, of supplies and services furnished, kept for each 

harbor boat, under their immediate direction, and at posts 
of the department at which harbor boats are employed. 

159. Depot quartermasters and quartermasters of 
independent stations will keep the same record for harbor 
boats employed under their direction. 

UNITED STATES ARMY MINE PLANTERS AND 
CABLE STEAMERS. 

andlo. 234 ' m ' 16 °- Tne United States mine planters and cable 
to ^Inclusive 32 s ^ eamers ( exce pt the transport Burnside) will, for the 

arc f'o m g P ur P oses °f these instructions, be considered as independ- 
°f>fus > i2 28 29 en t stations, and separate apportionments for the procure- 
and (pi (c) ' (A) ' men t °f supplies and services will be made to each by the 

Pars. i8itoi89, Q uar termaster-General. Apportionment accounts and 

inclusive. ^ . • 

App. to. C ost records will be kept and requisitions prepared and 

submitted as directed in these instructions for quarter- 
masters of independent stations. 
inclusive 48 t0 61 ' 161. Quarterly requisitions for supplies for mine plant- 
tion'f' for e mineers and cable steamers will, as a rule, cover all Class A 
p Par. Is; arc. 6, supplies that will be required by the respective vessels in 

M - • °-> 190y - t} ie quarter for which the requisitions are submitted. 

lations lior mme 162. Should quartermaster's supplies for the detach- 

p anters. ment of enlisted men on duty on such vessels be required 

at any time while the vessel is away from its home station, 

such supplies will be obtained on regular requisition at 



37 

any convenient post. The quartermaster upon whom 
such requisitions are made will furnish such of the sup- 
plies as may be on hand and will invoice them to the 
quartermaster of the vessel making the requisition, for- 
warding one copy of the invoice to the Quartermaster- 
General, through the chief quartermaster of the depart- 
ment. The quartermaster of the mine planter or the 
cable steamer, as the case may be, upon receipt of invoice 
covering supplies, will make proper charges in his allot- 
ment account and cost record. 

163. Should the apportionment to the mine planter or Pare. 62 and 63 
the cable steamer be exhausted, when requisitions referred 

to in paragraph 162 are submitted, the quartermaster of 
the vessel concerned will, immediately upon receipt of 
invoice covering the supplies, inform the Quartermaster- 
General of the cost of same, with request for an additional 
apportionment and statement as to the necessity for the 
supplies. The amount of such additional apportionment 
will, if made, be deducted from the next quarterly appor- 
tionment to the mine planter or cable steamer concerned. 

1 64. Should it be necessary to replace supplies furnished p ar. 97. 
as indicated in paragraph 162, the post quartermaster 
transferring them will submit requisition therefor, attach- 
ing thereto a copy of the invoice covering the supplies 
transferred to the mine planter or cable steamer, which 

it is desired to replace. The quartermaster will, upon 
receipt of such requisition, allot to the post, from his 
reserve fund, the necessary funds required to cover the 
same, and report such action to the Quartermaster- 
General, in order that the department apportionment may 
be correspondingly increased. 

SUPPLY OF COAL AND FRESH WATER. 

165. Coal and fresh water required for the use of the p^g 60 ^ ula . 
United States Army mine planters and cable steamers p°"n ter g° r Mine 
will be supplied as follows: 

(a) By requisition submitted to the quartermaster at 
the home port of the vessel, when there; 

(6) By requisition submitted to the local quartermas- 
ter when steamer is in a port at which there is stationed 
a quartermaster by whom water and the required quality 
of coal can be supplied; 

(c) By purchase in open market at lowest obtainable, a. r. 552 to 554, 

. . . f_ . inclusive. 

rates after inviting competition verbally or otherwise 



38 

when coal or water can not be supplied as authorized in 
(6) hereof. In purchases of coal due regard will be given 
to the list of equivalents of fuel published by the Quarter- 
master-General's Office. 
Pars. 18410159, j qq Quartermasters of United States Army mine 

inclusive. ^ _ •> 

planters and cable steamers will keep cost record (Form 
152) of coal and water received, entering in the record 
the name of the article and the item number of the ap- 
propriation to which it is chargeable, date of receipt and 
cost, and will render to the Quartermaster-General at 
the end of each quarter a statement showing the total 

App. 9. cost of each of these articles and items of the appropria- 

tion act to which they are chargeable. 

167. In addition to the foregoing, quartermasters of 
mine planters and cable steamers will, immediately upon 
receipt of coal, submit a report to the Quartermaster- 
General's Office showing date of receipt, where and from 
whom received, kind of coal, trade name, quantity, cost 
per hundred pounds, total cost, and the appropriation 
to which chargeable. 

Par. 165. j 68. If coal is received on invoice, the appropriation 

under which it was purchased will be stated in report. 
Quartermasters supplying coal as authorized in para- 
graph 165 (b) will state on invoice transferring same, 
the item number and appropriation under which the 
coal was originally supplied the station. 

169. When quartermasters of mine planters and cable 
steamers purchase coal and water as authorized in para- 
graph 165 (c), they will prepare and certify vouchers 
covering the supplies purchased, stating on the vouchers 
the number of the letter of apportionment to which 
chargeable, charge the cost of the supplies purchased on 

see citations, apportionment account and cost record, and forward the 
Vouchers to the chief quartermaster of the department in 
which the purchase was made, for settlement; and will 
report to the Quartermaster-General, by letter, the cost 
of the supplies, stating appropriation and letter of appor- 
tionment number to which chargeable. 

Par. 82. jjq Upo-ii receipt by chief quartermasters of these 

vouchers they will promptly pay the account from their 
working balance of the appropriation concerned, to reim- 
burse which, they will submit to the Quartermaster-Gen- 
eral an estimate of funds, quoting thereon the number of 
the letter of apportionment stated on the voucher. 



39 
ARMY TRANSPORT SERVICE. t .^s. 1 ' Eejut 

tions. 

171. Apportionments of funds will be made' by the 

the Quartermaster-General to the general superintend- ^^^P^ 32 
ents of the Army Transport Service and to quarter- an j ar |e C g fand 
masters at ports, under whose directions transports are J 2, Par g 4 ^ e %|: 
operated, for their own offices and for the transports un- ti0 1 ^ ^ 2 6 28 
der their direction, for the procurement of supplies and M and 3L 
services, and for such ordinary repairs to vessels as may 
be necessary after each voyage. 

172. The General Superintendent of the Army Trans- (a £ a [cj 3 anJ 3 (d 3 )! 
port Service and those quartermasters at ports under 3 ^ 3 ( ^ ) 37 an ( ^ ) ' (( 3 ) 8 
whose direction transports are emplo3 7 ed bear the same 3 ^ si 4 ^ e; t0 72 b8 t ' 'i^ 
relation to their vessels that chief quartermasters of Inclusive; ? 84 t0 (c? 
territorial departments bear to the posts of their depart- $• 85 V^aTto 
ments, and allotments will be made and apportionment nolinjn^ojand" 
and allotment accounts kept and posted by these officers, cursive; m to 200" 
and allotment accounts by quartermasters of transports ^'inclusi^and 
as herein directed for chief and post quartermasters. 2 ^ 8 - 

173. The allotments made to quartermasters of trans- 
ports in commission will be sufficient to cover the supplies 
and services required for each round-trip voyage. 

174. Report of expenses and cost of transports in com- A p an ^u-^- 
mission for each round-trip voyage will be rendered to tions - 

the Quartermaster-General's Office at the end of the 
voyage on Form 234 by the quartermaster of the trans- 
port as at present. 

175. When requisitions for supplies or services are a p& t 38 R^"ui|l 
submitted by transport quartermasters to quartermasters tt0 ™£ 53 

at ports other than the home port, the number of the 
Quartermaster-General's Office letter of apportionment a 
to which the supplies or services are chargeable will be 
stamped on the requisition by the transport quarter- 
master. 

176. Quartermasters at ports other than the home 
ports of vessels of the transport service, furnishing them 
supplies or services, will state on invoices covering sup- 
plies transferred or reports of cost of services furnished, 

the number and date of the Quartermaster-General's Par - 53 - 
Office letter of apportionment to which chargeable, as 
shown by the requisitions for the supplies or services. 

177. Upon return to the home port the transport 
quartermaster will make special report to the general 

a Officers making allotments to transports will transmit this number to the trans- 
port quartermaster with the letter of allotment. 



40 

superintendent, or officer in charge, of the transport 
service,, of the cost of supplies and services, each sepa- 
rately, under the appropriations involved, furnished him 
at ports other than the home port, giving name of port 
at which furnished. 

178. The officer to whom such reports are rendered 
will, after making proper entries in allotment accounts 
and cost record, forward same to the Quartermaster- 
General, where, upon receipt, the amounts stated therein 
will be charged against the apportionments concerned and 
the account of the officer furnishing such supplies and 
services credited with a like amount. 

179. At ports other than home ports of the transport 
service where coal is procured under annual contracts or 
otherwise for supply of transports and funds for payment 
of winch are included in apportionments or allotments 
made to such ports, the quantity furnished will be 
invoiced to the quartermaster of the transport receiving 
the coal and the cost thereof stated on the invoice. 
The transport quartermaster will charge the cost of the 
coal invoiced against his allotment, but will not include 
the cost of the coal in report required in paragraph 177. 

laC*"' 17 and 1^0- Transport quartermasters will, upon return to a 
home port, report to the officer making allotment, savings 
accruing thereunder. The officer to whom this report is 
rendered will take such savings into consideration when 
making allotments for the next round trip vovage. 

181. The furnishing of necessary supplies and services 
for transports out of commission and to harbor vessels 
pertaining to the transport service will be regulated by 
the General Superintendent of the Army Transport 
Service, or quartermasters at ports under whose direction 
such vessels are emplo3 T ed, and allotment and cost ac- 
counts pertaining thereto will be kept by these officers. 

taciiSive 84 10 189; !^ 2 - Report of cost of transports out of commission, 
harbor boats of the transport service, and cost incident 
to office and other shore expenses, including docks, etc., 
will be rendered quarterly on Form 152 to the Quarter- 
master-General, by the General Superintendent of the 
Army Transport Service and quartermasters at ports 
having such vessels under their control, 
par. i7i. 183 The Q eiiera j Superintendent of the Army Trans- 

port Service, and quartermasters at ports under whose 
direction transports and harbor boats pertaining to the 
transport service are assigned, will take final action on 



41 

all requisitions for supplies and services for which appor- 
tionments are made. Requisitions for supplies or serv- 
ices not covered by apportionments will be submitted 
for the action of the Quartermaster-General. 

COST RECORD. 

184. This record (Form 152) will show under the several £££; jj°- 
items and subitems of each appropriation the cost of sup- 
plies and services which have been actually supplied 
posts in each department, and each independent station, 
during a fiscal year. 

185. It will be kept in duplicate, in loose-leaf binder, 
in offices of post quartermasters and quartermasters ol 
independent stations, a separate sheet, or sheets, being 
used for each appropriation. 

186. It will be posted from invoices covering transfer pl"' 6 ^ 11 ^^ 
of stores supplied posts, from depots or other sources of 236 - 
supply, and from vouchers covering supplies purchased 

or services paid for, by the post quartermaster or quarter- 
master of independent stations. 

187. Before posting invoices or vouchers to the cost 
record, the cost per item as shown therein should be Ap P- 9 - 
abstracted by items and subitems, and the total cost only 

for each item or subitem entered in the cost record. 

188. Postings to the record from invoices and vouchers 
will be made as fellows: 

(a) Date column. — Date of invoice covering transfer of 
the supplies or date of voucher covering purchase of sup- 
plies or payment for services. 

(b) Number column. — Invoicing officer's number of 
invoice, or voucher number of officer making payment 
for supplies or services. 

(c) Class of supplies or service column. — The class of 
supplies or services concerned. 

(d) Item column. — The total cost of supplies and serv- 
ices, each separately, as shown by the invoice, voucher, etc. 

189. After the close of each quarter, one copy of the 
cost record under each appropriation will be forwarded to 
the chief quartermasters of the respective departments by 
the posts concerned, and to the Quartermaster-General 
by quartermasters of independent stations. The last 
sheet of the complete cost record will show a summary 
of the total cost, under each appropriation, of the 
several classes of supplies and services, each separately. 



42 

QUARTERLY COST REPORT. 

190. Upon receipt of cost records of posts and stations 
in chief quartermaster's office, or office of quartermasters 
making allotments, they will be entered in consolidated 
A P p. 6i cost record (Form 153) by posts, alphabetically arranged, 

A.pp.9. under items and subitems of appropriations, and one 

copy thereof will be forwarded so as to reach the Quarter- 
master-General's Office not later than twenty days after 
the close of the quarter for which rendered. The last 
pars. 23. 24. and sheet of the consolidated cost record will show a summary 

2ti to 31, inclusive. ■ J 

ot the total cost to the department, under each appro- 
priation, of the several classes of supplies and services, 
each separately. 

CHIEF QUARTERMASTER. 

Pars. 36 to 39, 191. Upon receipt of letters of apportionment, chief 
and US 46°(6) and quartermasters will make allotments as directed 03^ these 
instructions, care being taken that the allotments for 
civilian employees include,, the full amount required at 
each post for their payment during the period covered by 
the letter of apportionment; those for payment of en- 
listed men on extra duty are in such amounts under the 

a. r., 175. several appropriations as may be authorized by the 
department commander; and those for Class I services, 

Par. 70. nonpersonal, are based upon estimates from posts and 

inclusive. ' stations and include the kinds of services required under 
each appropriation. 

par. 55. 192. Chief, or other, quartermasters making allotments 

will, upon receipt of requisitions for Class A or B supplies, 
stamp in a conspicuous place on each copy of the requi- 
sition the number and date of the Quartermaster- 
General's letter of apportionment to which the supplies 
are chargeable. The requisitions will then be carefully 
scrutinized, and if not prepared in accordance with para- 
graph 49 of these instructions it will be returned for cor- 
rection. If it is found that the cost exceeds the allotment 
to the post concerned, it will be modified to meet the 
allotment, or returned to the post through proper channels 

Pars. 16, 38 (a), for revision, unless it is determined to cover the excess by 
making an additional allotment from the reserve. 

a. r., 522 and 193. Articlesjrf Classes A and B may, in the discretion 

Pars. 23. 24, 55, of department authorities, except as indicated in list of 
Q.M 87 6 a o., 1969! such supplies, be supplied by whichever of the following 
inclusive. t0 ' ways is deemed most advantageous: 



43 

(a) Purchase by chief quartermaster and shipped to 
posts. 

(b) Authorized purchased by post quartermaster in the 
vicinity of the post. 

(c) Supply from a designated depot. Par. 203. 

(d) Partial supply from a designated depot, purchase by 
chief quartermaster, and by post quartermaster in 
vicinity of the post. Par. 203. 

(e) Transfer from posts within the department when Par. 123. 
there is an excess of supplies. 

194. When the correctness of the requisition is finally. r ar ?- 48 ,t° 56 ' 

. . . . . inclusive; M) and 

determined, if the entire requisition is to be supplied 61 - 
from one point (a supply depot, purchased by chief, or 
other, quartermaster, or purchased by post quarter- 
master), such action will be noted on all copies of the 
requisition. If the chief, or other, quartermaster decides 
to order partial supply of a requisition by purchase in 
the locality of the post submitting same, partial supply 
by his own office, and the remainder from a designated 
depot, he should check on the three copies of the requi- 
sition the supplies to be purchased by the post quarter- 
master thus (X), with notation that "Articles checked 
thus (x) to be purchased by the quartermaster, Fort 
, at an approximate cost of $ ;" the sup- 
plies to be purchased by his office thus (#), with nota- 
tion that "Articles checked thus (#) to be supplied by 
chief quartermaster; and the supplies to be furnished 
from a designated depot thus ( s /), with notation that 
"Articles checked thus (V) to be supplied by the de] of 
quartermaster ." 

195. When action is had as above the requisition will a. r. 751 to 754 

^ 1 r inclusive; 1013 

be submitted to the department, or other, commander tor and 1014. 

his action, and upon return of the requisition, the chief, 

or other, quartermaster will enter the estimated cost 

thereof, as approved, in the liability column, under each Pars, ne (a) 

. ll ' , , and 118, and cita- 

appropnation involved, on the allotment account ot trie tions thereto. 
post concerned. 

196. When entry of the requisition is made as directed Par. 203 

. -.1 • •,- Circ. f>. Q. M 

in the preceding paragraph, one copy or the requisition g. o., 1909. 
will be forwarded to the designated depot, if supply is 
ordered therefrom, one copy returned to the post sub- 
mitting same, and one copy retained by the chief, or other, 
quartermaster acting on the requisition. 

197. Should the chief quartermaster direct a post quar- ^Par&ssandioa 
termaster to purchase locally and pay for supplies called 



44 

for on requisition, he will, when he returns the copy of 
the requisition to the post for supply, transfer the funds 
necessary to cover the purchase, and the quartermaster 
making the purchase will report to the chief, or other, 
quartermaster, by letter, the cost of the supplies, stating 
voucher numbers, amount under each appropriation, 
and the requisition number under which the supplies 
were purchased. Upon receipt of this information the 
Lines 16 and 17, chief, or other, quartermaster by whom the allotments 
were made, will enter in debit columns of proper post 
allotment account, the cost as reported. 
Par. 204. jgg Chief ^ depot, or other quartermasters to whom 

requisitions are referred for supply, will ship immediately 
such articles as can be supplied from stock on hand, and 
purchase and ship in the shortest time possible articles 
not in stock, observing law and regulations. 
Pars.55andi93. 199. The employment of a reputable chemist will be 
authorized when services are required for the purpose 
of testing paints, Babbit metal, oil, and other articles 
subject to adulteration. Chief quartermasters must, 
when purchasing supplies themselves or directing the 
purchase by post quartermasters, require the quality, 
etc., of the articles purchased to conform to standard 
samples and specifications. 
and a n9 andcita^ 2 ^- Upon receipt by the chief quartermaster of copy 
tions thereto. f invoice he will post amount of same to proper post 
allotment account and forward the invoice to the quar- 
termaster to whom it is addressed for file as a voucher 
to his retained return. 



DEPOT QUARTERMASTERS, 
or! 

ply as follows: 



to aHndulh-e 32 2 ^1- Apportionments will be made to depot quarter- 
i59 ,ars ' 131 and masters and quartermasters at designated points of sup- 



Pars.23,28,and ( a ) F or the use of their own offices only, of which 

29 inclusive. ' . 

(n^fye 12 10 124 ' accounts will be kept as directed for keeping allotment 

accounts b} T post quartermasters. 
^Pars.23,28,and (b) For Class A supplies and services of Classes I and 

II for recruiting stations, the accounts of which they are 

designated to settle. 
Pars. 13 and 36 202. They will make allotments to the recruiting sta- 

to 38, inclusive, . • . . ° 

and 237. tions supplied under their supervision and advise them 

by letter of the amounts allotted under each appropria- 
tion and the purposes for which allotted. No letters of 
allotment will be issued, but allotment accounts with the 



45 

several recruiting stations will be kept in the office of the 

depot quartermaster making the allotments in the same 

manner, and in accordance with the same instructions, as 

chief quartermasters keep allotment accounts with the in ^^ n2tol24> 

posts in their departments. 

203. Depots and designated points of supply will fill, ( C J a an<i 23 (d)?'v!nd 
as soon as possible after their receipt, all requisitions for 19 a. r v 1013 and 
supplies of Classes A and B from posts and stations for 1014- 
which they are designated as points of supply by the 
Quartermaster-General, when approved: 

(a) By the department authorities for the posts and 
stations of a department. 

(b) By commanding officers for independent stations 
and the quartermaster has certified that he has funds of 
an apportionment under the appropriation involved suf- 
ficient to cover the estimated cost of the supplies. 

204. One of the most important duties of a depot or Par. 198. 
designated point of supply is the filling of requisitions 
promptly and with satisfactory supplies. It is therefore 
necessary to have on hand and to maintain a stock of 

such supplies of Classes A and B as are generally and usu- Pars. 23 and 24. 
ally required for, sufficient to fill requisitions as they are 
received without delays incident to purchases and a con- 
sequent increase of the number of invoices. 

205. That there may be at all times an ample stock on 
hand from which to fill requisitions, a six months' sup- 
ply is fixed as the minimum and a year's supply as the 
maximum stock of all supplies generally and usually re- 
quired for, to be carried by the depots and other desig- 
nated points of supply. Between these minimum and 
maximum quantities depot quartermasters and quarter- 
masters of other points of supply will maintain their 
stocks. 

206. It is practicable for depots and other designated 
points of supply knowing exactly what supplies belong to 

Classes A and B and the garrisons of the posts and sta- Pars.23and24. 
tions they are to furnish, to estimate from data which 
should be in their offices the quantities of the different 
articles required for issue during a definite period, and 
therefore that should be carried in stock to enable them 
to fill requisitions as received. 

207. This office recognizes the difference between addi- Par. 19. 
tions to stock necessary to bring it to a condition so that 
requisitions can be filled, and replenishment of stock nee- Par. 20. 
essary to keep it in that condition. For the former pur- 



46 

pose requests for special apportionments upon which to 
pars. 220 to 226, base estimates for funds are required; for the latter, pro- 

inclusive. ... „ p \ ' . ' l 

vision is made tor the use or lunds accruing to depots 
from credits on invoices transferring supplies issued on 
requisitions. 

208. If the stock now on hand is below the minimum 
as fixed, it should be increased by the purchase of addi- 
tional stock not to exceed the maximum, for which 
special authority will be given on application therefor. 
The stock should thereafter be replenished so as never to 
be below the minimum, by making purchases at conven- 
ient periods as needed, from funds to be supplied on ac- 
count of credits accruing from invoices covering the 

Pars. 220 to 226, transfer of supplies issued on requisitions. Depot quar- 
termasters will inform themselves in this respect and 
stock their depots (as a merchant would stock his store) 
to meet the calls which past experience and available 
data would indicate that they have to meet. It is the 
duty of depot quartermasters to keep run of demands 
upon and maintain their stocks, so that they can antici- 
pate future calls, promptly fill requisitions from stock, 
and arrange to make general periodic replenishment 
thereof, as would a merchant. 

209. It is not necessary to wait to replenish stock until 
funds are actually placed to the credit of a depot quarter- 
master, but he may and should advertise for such Class A 
supplies as arc not in stock (or of which the stock is run- 
ning low) in such quantities as the cost thereof can be 
met from the balances of credits on invoices covering 
transfer of supplies issued on invoices and requisitions, 
submitting estimate for funds against such credits in time 
to provide funds for payment of the supplies when 
delivered. 

210. Funds made available to depot quartermasters 
for Class A supplies invoiced are applicable to the replen- 
ishment of tins class of stock generally in the bulk and 
need not necessarily be used to replace the identical arti- 
cles called for in the requisition upon which the credit is 
based. Credits should be used exactly as a merchant 
uses his bank account, considering this office as the banker. 
A credit received by a depot quartermaster on account of 
Class A supplies invoiced is available for replenishment 
of stock of any article of Class A supplies properly pro- 
curable from the same appropriation. Funds procured 

pars. 220 to 220, on aC count of such credits are not expected to be applied 

inclusive. i i x 



47 

solely to keeping intact as to number the specific articles 
to cover the cost of which the credits are made, or that 
credits will be allowed to accumulate beyond a reasonable 
sum, with a corresponding reduction in stock. On the 
contrary, it is expected that depot quartermasters will 
use their own judgment as to what articles of Class A 
supplies should be purchased from funds accruing on such 
credits, and that through the elasticity of this system and 
the exercise of the discretion left to depot quartermasters 
the surplusage on hand of some articles can be made to 
relieve deficiencies in others. 

211. By such a practice requisitions for Class A sup- 
plies could almost always be filled and shipped on one 
invoice; or, if a few articles have to be purchased, that 
should be dene, and they follow on another invoice, 
so that there will, when practicable, be but one in- 
voice and seldom not more than two, or at most three, . i> r ?- «2 to 68, 

* t t i inclusive. 

invoices to one requisition for Class A supplies. In other 
words, the stock of Class A supplies on hand should be 
so complete that the necessity for purchases to complete 
requisitions for such supplies as are usually issued would 
be reduced to the minimum. 

212. A system of supply that requires the issue under 
ordinary conditions of more than two invoices, or three 
at most, to complete the supply of a requisition, involves 
a great volume of unnecessary paper work and the use of 
services of employees that might be profitably used for 
other purposes. 

213. The holding of invoices in order to make one set Ci i907.' Q ' M ' * 
cover several shipments, some of which have gone for- 
ward, is prohibited, but it is not the intention that each 
purchase should be covered by a separate invoice. With 

a stock properly kept up, it is believed to be practicable 
to so assemble the few supplies necessary to be especially 
purchased to fill requisitions as to forward them in a 
few number of lots, thereby materially reducing the num- 
ber of separate invoices, and at the same time avoid the 
confusion resulting from holding invoices long after 
shipments have been made. 

214. If it becomes apparent that the stock of any arti- 
cle of supply at a depot is not being draw T n upon because of 
local purchases to fill requisitions, the fact will be reported 
to the Quartermaster-General by the depot quarter- 
master, with full description of the articles of stock 
not being drawn upon, and a statement of quantities on 



48 

hand, prices, condition, and probable needs under cur- 
rent conditions. 

REPLENISHMENT OF STOCK SPECIALLY MANUFACTURED. 

215. A stock sufficient to cover one year's issues of all 
Class A supplies, such as conform to adopted standard 
specifications of the Quartermaster's Department, which 
makes them special and therefore procurable only under 
contract, will be provided each depot concerned. 

216. The stock of these special Class A supplies will 
be replenished under contract when procurable from 
manufacturers in local markets and in such quantities 
as are required for replenishment. If, however, the 
interests of the service can best be subserved by pur- 
chasing in larger quantities than any one depot would 
require or the local markets can supply, depot quarter- 
masters will submit to the Quartermaster- General 
a requisition for replenishment of special Class A 
stock, showing quantities and kinds of supplies desired, 
with an estimate of the cost of each. Similar estimates 
will be called for from all depots handling these special 
Class A supplies, the estimates abstracted in the Quarter- 
master-General's Office, and the entire quantity adver- 
tised for by designated depots, as may be directed by the 
Quartermaster-General. 

217. Should contract for the entire quantity of any of 
these articles be made by one depot quartermaster, the 
quantity and kind of supplies required by the other 
depots, from which estimates were received for replen- 
ishment of stock, will be transferred and invoiced to 
them by the depot purchasing the supplies, one copy of 
the invoice being sent to the Quartermaster-General. 

218. The depot purchasing the supplies and issuing 
invoices covering transfer to other depots will receive 
credit therefor, a corresponding charge being made 
against the account of the respective depots to which 
the supplies were transferred, by the depot quarter- 
masters receiving the supplies and in the Quartermaster- 
General's Office. The funds required for the payment 
of these supplies will be furnished to the depot quarter- 
master handling the contract, on an estimate from his 
office, and as a charge against his account. 

219. Should contracts be made by the several depots 
covering the quantities required for their respective 



49 

depots only, funds for payment will be supplied on esti- 
mate as in the case of replenishment of any other articles 
of Class A. 

CREDIT LIST OF INVOICES. 

220. Depot quartermasters, and quartermasters of 
supply points, will forward to the office of the Quarter- 
master-General, daily, if the number of invoices issued 
are of such volume as to warrant such action, and in no 
case less than three times a week, a list of invoices 
(Form 154), requesting credit on account of supplies App.62. 
transferred to fill requisitions. 

221. A separate list of the invoices upon which credits 
are requested, in the order issued, pertaining to each 
letter of apportionment, and for each appropriation, will 
be prepared in duplicate. These lists will be assembled, 
securely fastened together, and a summary of the total 
credits requested, under each appropriation, entered on 
the last sheet. The lists so consolidated will be consid- 
ered as one list, numbered serially by the office preparing 
them, and the original, with the invoices pertaining 
thereto, forwaid?d to the Quartermaster-General. The 
duplicate will be retained in the office where prepared 
and constitute the credit account. 

222. The amounts under the several letters of appor- 
tionment as shown. by the lists will be charged to the 
letters of apportionment involved, on the books of the 
Quartermaster-General's Office, and placed to the credit 
of the depot, or designated point of supply, submitting 
the list. 

223. Funds to replenish stock will be obtained bv Pars - 73 (°)» 75 

j , , . , 76, and 207. 

depot quartermasters and quartermasters of supply 
points by quoting on estimate in column designated 
"L/A or Q. M. G. O. authorization" the serial number 
of the consolidated list or lists of invoices opposite the 
amount, under the respective appropriations included in 
the list quoted. 

224. Estimates of funds may include all or part of the Pars. 73, 75, and 
credits shown in the consolidated lists, as the depot quar- 
termasters deem necessary. 

225. When estimates of funds which include funds 
covered by lists of invoices are prepared, the amounts 
thereof, pertaining to the list or lists of invoices, will be 
entered, on the proper duplicate list, by the depot, or 
other, quartermaster submitting the estimate, under the 

7fi014— 00 4 



50 

totals of the respective appropriations, as shown by the 
lists, as a debit against the credit claimed. Upon receipt 
of letter of advice (Form 218a) from the Quartermaster- 
General's Office, these entries will, if in agreement there- 
with, be checked thus (V), and the balance, if any, of the 
credit brought down. If the Quartermaster-General's 
letter of advice should differ from the amounts shown on 
lists as having been estimated for, the amounts indicated 
in the letter of advice will be substituted for the entries 
from which it differs and the matter adjusted through 
correspondence. The letter of advice will, however, 
generally state reasons for differences in amounts between 
it and estimate of funds. 

226. When all credits shown in lists of invoices have 
been satisfied by supply of the funds represented thereby, 
the list will be stamped "All funds supplied." 

POST QUARTERMASTERS. 

Pars. 38 and 39. 227. Requisitions for supplies or services, covering the 
procurement of which allotments are made, will not be 
submitted until allotments for the purpose have been re- 
ceived. 

Pars. 42 and 43, 228. The cost of the articles shown in the column ' ' Esti- 
o., 1909. " mated cost" will be as shown by price list published by 
the Quartermaster-General's Office, except in cases where 
catalogue price is quoted, or the quartermaster has ascer- 
tained through inquiry that the price in the vicinity is no 
greater or less than the list price, considering quality of 
the article as directed in paragraph 55, when the local or 
the catalogue price will be quoted and asterisk entered 
opposite the local prices with notation at end of requisition 
"actual prices in local market." 

pars. 48 to 6i, 229. The requisition will be submitted in triplicate to 
7.5i to ToVincui-the post commander for approval and be forwarded 
through proper channels to the department authorities. 

Pars. 193 (6) 230. Upon return to the post quartermaster of one copy 

and (d), 194, 196, l . ... .. 5.- - -■ , i i i- t 

and 197. of the requisition with notation oi action taken by chief 

quartermaster the post quartermaster will, if authority is 
given for the purchase locally of certain or all of the sup- 
plies called for, proceed to purchase the supplies, ob- 
serving law and regulation. 
Par 184 to 189, 231. When purchase of the supplies authorized has 
been completed and payment made therefor, the post 
quartermaster will enter as an actual debit against the 
allotment, under each appropriation, the amount of the 



51 

purchase, showing date and number of the voucher or 
vouchers covering the purchase and making reference to 
the number of the requisition to which the purchase per- Lines 16 and n. 

. . ^ r r App.47. 

tains. 

232. Upon completion of the purchase of supplies, the Par197 
post quartermaster will report the cost under each appro- 
priation to the chief quartermaster, stating voucher num- 
bers and date of purchase, and purposes for which savings, 

if any, will be used. 

233. Should a post quartermaster find that supplies of Pars. 24 and 56. 
Class B, required for repairs under allotments made for 

that purpose, can not be advantageously purchased in 

local markets, he should prepare and submit requisition 

for the supplies required as directed for Class A, entering 

the date and number of the requisition in proper columns, 

and the amount of the requisition in proper liability col- Lines, App.55. 

umn of the allotment account for annual repairs. 

INDEPENDENT STATIONS. 

234. Independent stations designated as points of sup- r Pars. 131 and 
ply of the Quartermaster's Department and those to 

which recruiting stations are assigned for the settlement Pars. 201 to 226, 

of accounts will keep records, accounts, etc., as herein di- m< 

rected for the depot quartermasters ; all other independent Pars - 112 10 12 L 

.,,.-, -. . inclusive, and ci- 

stations will, in such matters, observe the directions for tations thereto; 

Par. 184 to 1S9, in- 

post quartermasters. elusive. 

235. Requisitions for Class A supplies for independent circ.6,Q.M. g. 
stations will be forwarded to the depot or point of supply 
designated for the territory in which the station is situated, 

unless some other point of supply has been designated for 
a particular station. 

236. Quartermasters of independent stations not de- Cir c- 6, q. m. g. 
pots or points of supply will not purchase Class A supplies 

locally unless especially designated or authorized to do so. 

RECRUITING STATIONS. 

237. Allotments will be made to the several recruiting an ^ a ^ 13, 102 
stations by the chief, or other, quartermaster's office to 

which they are assigned, and the allotment accounts kept 
only in the office to which the apportionments are made, the 
several recruiting stations being advised of the amount 
allotted to each for Class A supplies and services of 
Classes I and II, but no allotment accounts need be kept 
at the recruiting stations. 



52 

238. Requisitions for Class A supplies and services of 
Classes I and II will be prepared as directed in these 
instructions and forwarded to the designated chief, or 
other, quartermaster for final action and supply of the 
supplies and services. 

239. Vouchers covering accounts pertaining to recruit- 
ing stations will be stated and certified by the recruiting 
officers and forwarded to the designated chief, depot, or 
other quartermaster for settlement of the accounts. 

QUARTERMASTERS SETTLING TRANSPORTA- 
TION ACCOUNTS. 

A P p. 9. 240. Quartermasters issuing bills of lading will indicate 

on the left-hand margin of the face thereof the item or 
subitem of the analysis of the Army appropriation act, 
herewith, to which the articles shipped or each of them 
pertain. Similar notation will be made on the back of 
transportation requests. 

g.o.74,w.d., 241. Quartermasters issuing bills of lading will prepare 

ears. 244 and copies of the memorandum bills of lading (Q. M. D. Form 
79), including notation showing items and subitems, and 
those issuing transportation requests will prepare copies 
thereof (Q. M. D. Form 17) and immediately forward same 
to the officer designated to settle charges thereon. 

242. Quartermasters receiving memorandum bills of 
lading or transportation requests pertaining to the ac- 
counts of carriers whose bills are not settled by their 
offices will at once forward same to the officer designated 
to settle them. 

o. o.74,w.d., 243. Upon receipt of the memorandum copies of bills 

1908, par. 577. r • » • 1 

of lading and copies of transportation requests, the set- 
tling officer will at once compute the charges thereon, 
1908, parf'589.' D " cash and bond-aided separately, at tariff or contract rates 
for the shipment or journey. Within ten days after the 
end of each calendar month report by totals under each 
item and by method of transportation will be made to the 
Quartermaster-General on Q. M. D. Form 149, a separate 
report being made for cash and bond-aided charges. 
a pp- 9 - 244. The foregoing report will be made according to 

the items and subitems of the analysis of the Army appro- 
priation act, published herewith, the charges on account 
of bond-aided roads being reported separately from those 
entitled to cash payments. 



53 

245. Following is a list of the leading railroads and Par. 240. 
steamship lines in the United States, showing station and 190s, pars.Wund 
officer of the Quartermaster's Department by whom Pars. 77 and 78. 
accounts payable to them will be settled, viz: 

Chief Quartermaster, Department of the Lakes, Chicago, HI. 

Ann Arbor Railroad. 

Burlington, Cedar Rapids and Northern Railway. 
Chicago, Indianapolis and Louisville Railway Company. 
Chicago, Cincinnati and Louisville Railroad. 
Chicago, Milwaukee and St. Paul Railway. 
Chicago and Northwestern Railway Company. 
Chicago, Rock Island and Pacific Railway. 
Chicago and East Illinois. 

Chicago, Burlington and Quincy Railroad Company, 
lines east of the Missouri River. 
Chicago and Alton. 

Chicago, Peoria and St. Louis Railway Company. 
Duluth, South Shore and Atlantic. 
Grand Rapids and Indiana Railway. 
Hocking Valley Railroad. 
Illinois Central Railroad Company. 
Lake Shore and Michigan Southern Railroad. 
Lake Erie and Western Railroad. 
Michigan Central Railroad. 
New York, Chicago and St. Louis Railroad. 
Ohio Central Line. 
Pere Marquette Railroad. 
The Pullman Company. 
Wheeling and Lake Erie. 
All other local railroads, Department of the Lakes. 

Chief Quartermaster, Department of Texas, San Antonio, 

Tex. 

El Paso and Southwestern System. 

Gulf, Colorado and Sante Fe Railway. 

Houston and Texas Central. 

International and Great Northern Railroad. 

Texas Central Railroad. 

Texas and Pacific Railway Company. 

San Antonio and Aransas Pass Railway Company. 

Southern Pacific Company, Atlantic System. 

All other local railroads, Department of Texas. 



54 

Depot Quartermaster, Jeffersonville, Ind. 

Alabama Great Southern Railroad. 
Cincinnati, Hamilton and Dayton Railway Company. 
Cleveland, Cincinnati, Chicago and St. Louis Railway. 
Cincinnati, New Orleans and Texas Pacific Railway. 
Evansville and Terre Haute Railway. 
Louisville and Nashville Railroad. 
Louisville, Evansville and St. Louis Railroad. 
Louisville, Henderson and St. Louis Railway. 

Depot Quartermaster, Philadelphia, Pa. 

Cleveland, Akron and Columbus Railway. 
Cumberland Valley Railroad. 
New York, Philadelphia and Norfolk Railroad. 
Pittsburg and Lake Erie Railroad. 
Philadelphia and Reading Railway. 
Pennsylvania Railroad Company. 
Pennsylvania Company. 
Vandalia Line. 

Depot Quartermaster, Boston, Mass. 

Boston and Maine Railroad. 
Central Vermont Railway. 
Maine Central Railroad. 

All other railroads in New England except otherwise 
assigned. 

All accounts for transportation of headstones. 

Depot Quartermaster, St. Louis, Mo. 

Kansas City Southern Railway. 
Kansas City, Mexico and Orient Railway. 
Missouri, Kansas and Texas Railway System. 
Missouri Pacific Railway Company. 
Quincy, Omaha and Kansas City. 
St. Louis Southwestern Railway. 

St. Louis, Iron Mountain and Southern Railway Com- 
pany. 

St. Louis and San Francisco Railroad Company. 
Wabash Railroad Company. 

Depot Quartermaster, Washington, D. C. 

Annapolis, Washington and Baltimore Railway. 
Baltimore and Ohio Railroad. 
Baltimore and Ohio Southwestern Railroad. 
Chesapeake and Ohio Railway. 



55 

Norfolk and Western Railway Company. 

Norfolk and Southern Railway. 

Norfolk and Washington Steamboat Company. 

Richmond, Fredericksburg and Potomac Railroad. 

Seaboard Air Line. 

Southern Railway Company. 

Washington Southern Railway. 

Western Maryland Railroad. 

Depot Quartermaster, New York City. 

•Boston and Albany. 

Buffalo, Rochester and Pittsburg Railway. 
Central New England Railway. 
Central Railroad of New Jersey. 
Delaware and Hudson Company. 

Delaware, Lackawanna and Western Railroad Company. 
Erie Railroad Company. 
Grand Trunk Railway System. 
Lehigh Valle}^ Railroad. 
Long Island Railroad. 

New York, New Haven and Hartford Railroad. 
New York, Ontario and Western Railway. 
New York Central and Hudson River Railroad. 
West Shore Railroad. 
All Atlantic Ocean water transportation. 
All other local railroads, Department of the East (except 
New England). 

Chief Quartermaster, Department of the Gulf, Atlanta, Ga. 

Alabama and Vicksburg Railway. 

Atlanta and West Point Railroad. 

Atlanta, Knoxville and Northern. 

Atlantic Coast Line. 

Central of Georgia Railway. 

Charleston and Western Carolina Railway. 

Mobile and Ohio. 

Florida East Coast Railway. 

Georgia Railroad. 

Georgia Southern and Florida Railway. 

New Orleans and Northeastern Railroad. 

Nashville, Chattanooga and St. Louis Railway. 

The Western Railway of Alabama. 

Vicksburg, Shreveport and Pacific. 

Western and Atlantic Railroad. 

All other local railroads, Department of the Gulf. 

All Gulf water transportation. * 



56 

Chief Quartermaster, Department of the Colorado, Denver, 

Colo. 

Atchison, Topeka and Santa Fe Railway System. 
Atchison, Topeka and Santa Fe Railway System (coast 
lines). 

Colorado and Southern Lines. 

Colorado Midland. 

Denver and Rio Grande Railway Company. 

Oregon Short Line Railroad. 

Santa Fe, Prescott and Phoenix. 

Rio Grande Western Railway. 

All other local railroads, Department of the Colorado. 

Chief Quartermaster, Department of Dakota, St. Paul, 

Minn . 

Chicago Great Western Railway. 
Chicago, St. Paul, Minneapolis and Omaha. 
Grand Northern Railway Lines. 
Minneapolis, St. Paul and Sault Ste. Marie. 
Minneapolis and St. Louis Railroad. 
Northern Pacific Railway Company. 
Wisconsin Central Railway. 
All other railroads, Department of Dakota. 

Disbursing Quartermaster, Portland, Greg. 

Astoria and Columbia River Railroad. 
Oregon Railroad and Navigation Company. 
Local steamer lines on Columbia River. 

Chief Quartermaster, Department of the Missouri, Omaha, 

Nebr. 

Chicago, Burlington and Quincy Railway (lines west 
of Missouri River). 

St. Joseph and Grand Island Railway. 

Union Pacific Railway. 

All other local railroads, Department of the Missouri. 

Depot Quartermaster, San Francisco, Cal. ] 

Southern Pacific Company, Pacific system. 
San Pedro, Los Angeles and Salt Lake Railroad. 
All other local railroads, Department of California. 
All Pacific water transportation except those at Puget 
Sound and Alaska service. 



57 

Quartermaster, Seattle, Wash. 

All accounts for the movement of government troops 
or supplies locally between Pacific coast points and 
Alaska and trans-Pacific water transportation routed 
via ocean vessels sailing to or from Puget Sound. 

246. The accounts of express companies for shipments Par. 240. 
to the general supply depots of the Quartermaster's De- 
partment will be settled by the depot quartermaster to 
whom consigned. Those for shipments to posts or sta- Q- o. 74, ioos, 

. , . .... r -n i 111 pars. 578 and 580. 

tions within a territorial department will be settled by 
the chief quartermaster of the department in which the 
post or station is situated, except for the Department of 
the East, which will be settled by the depot quartermas- 
ter, New York City, and those for the Department of 
California, which will be settled by the depot quarter- 
master, San Francisco, Cal. 

STATEMENT OF TRANSPORTATION ACCOUNTS, AUDITOR'S 
SETTLEMENT. 

247.. When transportation bills include charges for serv- 
ice over bond-aided lines, disputed items, or any matters 
which necessitates their being transmitted to the Auditor 
for the War Department for settlement, the officer to 
whom such bills were originally rendered will prepare a 
statement on Q. M. JD. Form 150, showing items and sub- 
items, according to the analysis of the Army appropria- 
tion act herewith, and forward same to the Quartermaster- 
General, with the bills and other papers relating thereto. 

AUTHORITIES. 

248. Authorities to be quoted on vouchers by quar- 
termasters purchasing supplies or in payment of services: 

(a) For Class A, supplies other than fuel, forage, straw, 
and mineral oil; Circular No. 7, Q. M. G. O., 1909. 

(b) For fuel, forage, straw, mineral oil, date of contract 
covering the supplies. 

(c) For Class I, services, personal, civilian employees; 
for Class I, 1 services, nonpersonal; and for Class II, serv- 
ices; number and date of Quartermaster -General's 
Office letter of apportionment. 

(d) For Class B supplies and Class III services; num- 
ber an 1 date of Quartermaster-General's Office letter of 
apportionment. 



58 

(e) For payment of rewards for apprehension of de- 
serters; paragraph 120, Army Regulations. 

(f) For donation to discharged prisoners; number and 
date of Quartermaster-General's letter of apportionment. 

(g) For Class D supplies and Class IV services, not 
procured under contract; date and Quartermaster- 
General's Office number of authority. 

(70 For all supplies or services procured under con- 
tract; date of contract. 

INSTRUCTIONS EFFECTIVE. 

249. The provisions of Circulars 1 and 11, Q. M. G. O., 
1908, the amendments thereto, and instructions issued in 
accordance therewith will continue to be observed with 
reference to transactions for the fiscal year 1909. 

250. For transactions for the fiscal year 1910, and suc- 
ceeding fiscal years, the instructions herein contained will 
take effect and be in force at once, superseding and revok- 
ing Circulars 1 and 11, Q. M. G. O., 1908, all amendments 
thereto and instructions issued thereunder, and all other 
( irculars and instructions of this office in conflict herewith. 

J. B. Aleshire, 
Quartermaster-General, U. S. Army. 
Approved, Feb. 26, 1909. 
Luke E. Weight, 

Secretary of War. 



APPENDIX 1. 



War Department, 
Office op the Quartermaster-General, 

Washington, August 10, 1907. 
To the Secretary of War, 

War Department. 
Sir: With a view to carrying out a general policy of decentralizing the duties of the 
Quartermaster's Department, I have the honor to recommend that all quartermaster's 
supplies required for the use and equipment of troops in the field and in garrison, for 
the purchase of which, in the opinion of the Quartermaster-General, definite allotments 
of funds for the several military departments can be made to chief quartermasters, be 
supplied from designated depots of the Quartermaster's Department upon requisitions 
approved by department commanders within the limit of funds so allotted, and subject 
to such instructions regulating this method of supply as may be recommended by the 
Quartermaster-General and published in General Orders of the War Department. 

The compilation of the necessary data upon which definite allotments can be based, 
and the details incident to the inauguration and operation of the system of furnishing 
supplies as above recommended, are now in progress of preparation in this office. 

It is respectfully submitted that among the advantages of this system of supplying 
troops may be mentioned : 

1. It will place upon department commanders and their chief quartermasters the- 
duty and responsibility for the proper and economical supply of their commands, and 
therefore will insure a proper equipment of troops for field service at all times. 

2. It will give the chief quartermasters and other quartermasters the experience of 
supply in their respective spheres (a limited independence) and bring to their offices 
duties and responsibilities in time of peace they would be required to meet in time 
of war. 

3. It will give elasticity to the entire Quartermaster's Department and relieve the 
office of the Quartermaster-General of many details which, it is thought, more properly 
pertain to the offices of the chief and post quartermasters. 

4. As the allotments can not be exceeded, it will enforce greater economy in issues, 
better care and protection of supplies than obtain at present, and will tend to prevent 
deficiencies in appropriations. 

5. Inasmuch as the allotments made will necessarily have a proper relation to the 
number of troops to be supplied, the tendency will be to encourage and stimulate 
among department commanders and department chief quartermasters a spirit of rivalry 
to accomplish with means available the best possible results toward keeping troops in 
good condition for active service at all times and well supplied with articles necessary 
for their comfort while in garrison. 

6. It will obviate the accumulation^ surplus stores at posts in the department and 
lessen losses through deterioration of stock from remaining too long in storage. 

J. B. Aleshire, 
Quartermaster-General, U. 8. Army. 

Respectfully submitted to the Secretarv'of War recommending approval. 

J. F. Bell. Chief of Staff. 
August 15, 1907. 

Approved. 

Wm. H. Taft, Secretary oj War. 

59 



APPENDIX 2. 



General Orders,! War Department, 

No. 18. / Washington, January 24, 1908. 

1. All quartermaster's supplies required for the use and equipment of troops in 
garrison and in the field for the purchase of which, in the opinion of the Quartermaster- 
General of the Army, apportionment of funds to the several territorial departments 
can be made, will be supplied from designated depots of the Quartermaster's Depart- 
ment upon requisitions approved by department commanders within the limit of 
funds so apportioned. 

2. The Quartermaster-General will make apportionment from the several appro- 
priations under his control to chief quartermasters of territorial departments in the 
United States covering the cost of all supplies procurable under the provisions of 
this order. A list of such supplies, showing the paragraph of the Army Regulations 
or the general order fixing the allowances or authorizing final action by department 
commanders, will be prepared and published by the Quartermaster-General. Sup- 
plies enumerated on such lists that can not be furnished under contract for delivery 
at posts and stations will be furnished on estimates and requisitions approved by 
department commanders. These estimates and requisitions will be forwarded by 
chief quartermasters to the proper depot quartermaster or other quartermaster at the 
places of supply designated. 

3. Apportionment of funds will be made as soon as practicable after approval of 
the act of Congress making appropriation for the support of the Army, and depart- 
ment commanders will be held responsible that troops are properly and promptly 
furnished with the supplies indicated on the lists referred to in the preceding para- 
graph and that the published instructions relative thereto are carried into effect. 
Department commanders, in conjunction with chief quartermasters, will also be held 
responsible for the strict observance of the provisions of section 4 of the act of Congress 
approved March 3, 1905 (page 8, General Orders, No. 46, War Department, March 23, 
1905), and of paragraph 580, Army Regulations. 

4. Under the provisions of paragraph 8S8, Army Regulations, inspectors-general 
will inquire into and report upon the business methods of all chief quartermasters 
and other officers on duty in the Quartermaster's Department under the conditions 
named in this order, with special reference to the application of the principles enun- 
ciated herein. 

5. This order will take effect July 1, 1908. 
[1273468 A— A. G. O.] 

By order of the Acting Secretary of War: 



Official: 

Henry P. McCain, 

Adjutant-General. 
60 



J. Franklin Bell, 
Major-General, Chief of Staff. 



APPENDIX 3. 



War Department, 
Office of the Quartekmaster-General, 

Washington, April 20, 1908. 
To the Secretary of War. 

Siu: Referring to my letter of August 10, 1907, outlining a general policy of decen- 
tralizing the duties of the Quartermaster's Department, and your approval of its appli- 
cation to the furnishing of supplies, I have the honor to request authority to extend 
the policy to services, both personal and not personal. 

This request is based upon the same reasons as given for supplies, which data com- 
piled in this office show to be applicable also to services. 

Preparation of instructions to apply to a decentralization of the procurement of 
services similar to those published for supplies in Circular 1, Q. M. G. 0., 1908, has 
progressed far enough to show the plan to be entirely practicable, and it is desired to 
put such system in operation on July 1 next, simultaneously with the corresponding 
method of procuring supplies. 

Very respectfully, J. B. Aleshire, 

Quartermaster-General, U. S. Army. 

[First indorsement.] 

War Department, April 23, 1908. 
Approved : 

Wm. H. Taft, Secretary of War. 

61 



APPENDIX 4. 



General Orders, \ War Department, 

No. 73. | Washington, May 8, 1908. 

1. 1. All quartermaster's services required for the use and equipment of troops in 
garrison and in the field for the procurement of which, in the opinion of the Quarter- 
master-General of the Army, apportionment of funds to the several territorial depart- 
ments can be made, will be supplied at the places where they are required upon 
requests approved by department commanders, within the limit of funds so appor- 
tioned. The laws, rules, and regulations governing the classified civil service as 
to personal services and the laws and regulations as to services not personal will be 
carefully observed. 

2. The Quartermaster-General will make apportionment from the several appro- 
priations under his control to chief quartermasters of territorial departments in the 
United States covering the cost of all services procurable under the provisions of this 
order. 

3. Apportionment of funds will be made as soon as practicable after the approval 
of the act of Congress making appropriation for the support of the Army, and depart- 
ment commanders will be held responsible that, where required, the services are 
properly and promptly supplied and that the published instructions relative thereto 
are carried into effect. Department commanders, in conjunction with chief quarter- 
masters, will also be held responsible for the strict observance of the provisions of 
section 3 of the act of Congress approved February 27, 1906, published in Orders "D," 
War Department, April 6, 1906, and of paragraph 580, Army Regulations. 

4. Under the provisions of paragraph 888, Army Regulations, inspectors-general 
will inquire into and report upon the business methods of all chief quartermasters 
and other officers on duty in the Quartermaster's Department under the conditions 
named in this order, with special reference to the application of the principles enun- 
ciated herein. 

5. This order will take effect July 1, 1908. 



[1373643, A. G. O.] 
By order of the Acting Secretary of War. 



Official: 

Henry P. McCain, Adjutant-General. 

62 



J. Franklin Bell, 
Major-General, Chief of Staff. 



APPENDIX 5. 



General Orders, I War Department, 

No. 176. j Washington, November 7, 1908. 

I. The provisions "of General Orders, No. 18, War Department, January 24, 1908, 
and of paragraph I, General Orders, No. 73, War Department, May 8, 1908, are 
extended so as to make them of general application to the entire Army. 

[1445113, A. G. O.J 



By order of the Secretary of War: 



Official: 

Henry P. McCain, 

Adjutant-General.^ 



J. Franklin Bell, 

Major General, Chief of Staff. 



63 



APPENDIX 6 



War Department, 
Office of the Quartermaster-General, 

Washington, January 25, 1909. 
The Secretary of War. 

Sir: With a view to extending the decentralization system of the Quartermaster's 
Department, as approved by the Secretary of War, August 15, 1907, and April 22, 1908, 
I have the honor to recommend as follows: 

1. That annual estimates for repairs to public buildings, as provided for in Army 
Regulations 1021 be forwarded to this office by department commanders (prior to mak- 
ing allotments to posts) with their recommendations, so that apportionments to cover 
the repairs can be based upon said recommendations and the estimates and the appor- 
tionments receive approval of the Secretary of War, based upon which department 
commanders will make allotments to posts, as was done last year. 

2. That the annual estimates for repairs to public buildings include estimates for 
repairs — 

(a) To the building proper. 

(6) To the plumbing within the building. 

(c) To the lighting fixtures within the building. 

(d) To the steam, hot water, or hot air heating apparatus within the building. 

3. That annual estimates be prepared for repairs to — 

(a) Lighting systems exterior to buildings, including lighting plants. 

(b) Heating systems exterior to buildings, including central plants. 

4. That annual estimates be prepared for repairs to — 

(a) Water systems, including reservoirs, pumping plants, etc. 
(6) Sewer systems, including purification plants. 

(c) Roads, walks, and wharves. 

(d) Drainage. 

(e) Improvement of grounds. 

5. That these estimates be forwarded from posts to department headquarters not 
later than April 1, and forwarded by department commanders to this office not later 
than May 1. 

6. With these estimates this office will be enabled to make annual apportionments 
for the repair and maintenance of the several systems above referred to and thereby 
enable po?t authorities to make necessary repairs, under the supervision of depart- 
ment commanders, without submitting the numerous special estimates now being 
received by this office. 

Very respectfully, J. B. Aleshire, 

Quartermaster-General, U. S. Army. 
Approval recommended. 

J. F. Bell, 
Major-General, Chief of Staff. 
Approved: 

L. E. W. 
64 



APPENDIX 7. 



General Orders, 1 War Department, 

No. 28. J Washington, February 11, 1909. 

1. All quartermaster's material, supplies, and services required for annual repairs 
at military posts and stations, for the procurement of which in the opinion of the 
Quartermaster General apportionments of funds can be made, will be supplied in 
accordance with existing regulations, within the limit of funds so apportioned, upon 
approved estimates as hereinafter set forth. 

2. The annual estimates for repairs to public buildings required by paragraph 1021, 
Army Regulations, will include estimates for repairs as follows: 

(a) To the buildings proper. 

(6) To the plumbing within the buildings. 

(c) To the lighting fixtures within the buildings. 

(d) To the steam, hot water, or hot air heating apparatus within the buildings. 
Annual estimates will also be prepared for repairs to — 

(a) Lighting systems exterior to buildings, including lighting plants. 

(b) Heating systems exterior to buildings, including central plants. 

(c) Sewer systems, including purification plants. 

(d) Water systems, including reservoirs and pumping plant-. 

(e) Roads, walks, and wharves. 
(/) Drainage. 

(g) Improvement of grounds. 

3. The commanding generals of territorial divisions and departments and com- 
manding officers of places excepted from the control of department commanders will 
carefully examine the estimates referred to above and will forward them, with their 
recommendations, to The Adjutant General of the Army not later than April 15 of 
each year. 

4. Based upon the estimates and recommendations received, the Quartermaster 
General, with the approval of the Secretary of War, will make apportionments from 
which division, department, and other commanders will make allotments for repairs. 

[1480478 A— A. G. O.] 

By order of the Secretary of War: 



J. Franklin Bell, 
Major-General, Chief of Staff. 



Official: 

Henry P. McCain, 

Adjutant-Genera I . 

75014—09 5 (05) 



Appendix 8. 



War Department, 
Washington, April 6, 1906. 
Orders: 

The following extract from the "Act making appropriations to supply urgent defi- 
ciencies in the appropriations for the fiscal year ending June thirtieth, nineteen 
hundred and six, and for prior years, and for other purposes," approved February 27, 
1906, is hereby published for the information and guidance of all concerned: 

"Sec. 3. That section thirty-six hundred and seventy-nine of the Revised Statutes 
of the United States, as amended by section four of the deficiency appropriation act 
approved March third, nineteen hundred and five, is hereby further amended to read 
as follows: 

"Sec. 3679. No Executive Department or other Government establishment of the 
United States shall expend, in any one fiscal year, any sum in excess of appropriations 
made by Congress for that fiscal year, or involve the Government in any contract or 
other obligation for the future payment of money in excess of such appropriations 
unless such contract or obligation is authorized by law. Nor shall any Department 
or any officer of the Government accept voluntary service for the Government or 
employ personal service in excess of that authorized by law, except in cases of sudden 
emergency involving the loss of human life or the destruction of property. All appro- 
priations made for contingent expenses or other general purposes, except appropria- 
tions made in fulfillment of contract obligations expressly authorized by law, or for 
objects required or authorized by law without reference to the amounts annually 
appropriated therefor, shall, on or before the beginning of each fiscal year, be so appor- 
tioned by monthly or other allotments as to prevent expenditures in one portion of the 
year which may necessitate deficiency or additional appropriations to complete the 
service of the fiscal year for which said appropriations are made; and all such appor- 
tionments shall be adhered to and shall not be waived or modified except upon the 
happening of some extraordinary emergency or unusual circumstance which could not 
be anticipated at the time of making such apportionment, but this provision shall not 
apply to the contingent appropriations of the Senate or House of Representatives; and 
in case said apportionments are waived or modified as herein provided, the same shall 
be waived or modified in writing by the head of such Executive Department or other 
Government establishment having control of the expenditure, and the reasons therefor 
shall be fully set forth in each particular case and communicated to Congress in con- 
nection with estimates for any additional appropriations required on account thereof. 
Any person violating any provision of this section shall be summarily removed from 
office and may also be punished by a fine of not less than one hundred dollars or by 
imprisonment for not less than one month." 

A strict compliance with the provisions of the foregoing section is enjoined upon all 
officers and employees in and under the War Department. 



Wm. H. Taft, 
Secretary of War. 



D 

(66) 



APPENDIX 9. 



Analysis of the army appropriation act, fiscal year 1910. 

Beginning July 1, 1909, the items, subitems, and 1910 numbers given below will 
be used on all requisitions, accounts, etc. 

[Subitems are in italics, new items in small caps, and new provisions in the law in the column "Pur- 
pose for which supplied" in italics.] 

APPROPRIATION: "REGULAR SUPPLIES." 



Item. 



Supplies or service. 



Purpose for which supplied. 



R. S. 1. 



R.S.2... 
R. S. 3... 

R. S.4... 
R. S. 5... 

R. S. 6... 
R. S. 7... 



R. S. 8. 



R. S. 9.. 



R. S. 10. 
R. S. 11. 
R. S. 12. 

R. S. 13. 
R. S. 14. 
R. S. 15. 
R. S. 16. 
R. S. 17. 

R. S. 18. 
R. S. 19. 
R. S. 20. 
R. S. 21. 
R. S.22. 
R. S. 23. 



Care and protection. 



Stoves (heating) 

Heating apparatus . 



R. S. 24. 
R. S. 25. 



Ranges 

Stoves (cooking) 

Appliances 

Repair and maintenance 

7a. Repair and mainte- 
nance of heating 
apparatus. 
7b. Repair and mainte- 
nance of heating 
stoves, ranges, and 
cooking stoves. 
7c. Repair and mainte- 
nance of cooking 
appliances. 

Heat 

8a. Appliances for han- 
dling and prepara- 
tion of fuel. 
8b. Heat, purchase of. 

Light 

9a. Illuminating sup- 
plies. 
9b. Installation and ex- 
tensions of light- 
ing systems. 
9c. Light, purchase of. 

Fuel 

Engine supplies 

Post bakeries 

12a. Repair of. 

Ice machines 

Maintenance ice machines. . . 

Cold storage 

Laundries, construction of . . 
Laundries, operation and 

maintenance of 

Furniture 

Text-books 

Paper 

Equipment 

Tableware 

Mess furniture 



Of regular supplies of the Quartermaster's Denart- 

ment. 
[Required for heating offices, hospitals, barracks, and 
I quarters, recruiting stations, and the U. S. Military 
[ Prison. 

For cooking and serving food at posts. 

Of heating and cooking appliances. 



Forage (in kind). 
Bedding 



For furnishing heat and light for the authorized allow- 
ance of quarters for officers and enlisted men, for 
officers of the National Guard attending service and 
garrison schools, and for recruits, guards, hospitals, 
storehouses, offices, the buildings erected at private 
cost in the operation of the act approved Mag 1, 1902, 
and for sale to officers. 



\Required in the operation of modern batteries at 
/ established posts. 
Building, not including oven. 

i Where required for the health and comfort of the 
J troops. 

,U military posts in the United States and its island 
possessions. 



Necessary for post schools and libraries. 

\For kitchens and mess halls, each and all for the enlisted 

I men. including recruits. 

For the horses, mules, and oxen of the Quartermaster's 
Department at the several posts and stations and 
with the armies in the field, and for the horses of 
the several regiments of cavalry and the batteries 
of artillery and such companies of infantry and scouts 
as may be mounted, and for the authorized number 
of officers' horses. 



(67) 



68 

Analysis of the army appropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "REGULAR SUPPLIES"— Continued. 



Item. 


Supplies or service. 


Purpose for which supplied. 


R. 
K. 
11. 

K 


S 

s 
s. 

s. 
s 

s 
s 


26 

27 

28 

29 

30 

31 

32 


Straw 

Stationery 

Typewriters, and ex- 
change OF SAME. 


For soldiers' bedding. 


V 






p 






J? 










That no part of the appropriations for the Quarter- 
master's Department shall be expended in printing, 
unless the same shall be done by contract after due 
notice and competition, except in such cases as the 
emergency will not admit of the giving notice of com- 
petition, and in cases where it is impracticable to 
have the necessary printing done by contract the 
same may be done, with the approval of the Secre- 
tary of War, by the purchase of material and hire 
of necessary labor for the purpose. 



APPROPRIATION: "EQUIPMENT OF OFFICERS' SCHOOLS, MILITARY POSTS." 



E. O.S.I. . 
E. O.S.2.. 
E.O. S. 3.. 
E. O.S.4.. 



Instruments l|For the purchase of the necessary, required for the 

uince iurniture I e q U jp men t and use of the officers' schools at the 

otCaori«d Articles:::: J several militar ^ p° sts - 



APPROPRIATION: "INCIDENTAL EXPENSES." 



Item. 



I.E.I. 
I. E.2. 



I. E.3. 



I. E. 4. 



I. E. 5. 
I. E.6. 



I.E. 7 

I.E. 8 



I. E. 9.. 
I. E. 10. 



Supplies or service. 



Purpose for which supplied. 



Telegrams 

2a. Telephones, rental of. 
2b. Telephone tolls. 

Extra pay to soldiers em- 
ployed on extra duty in 
the erection of barracks, 
quarters, and storehouses. 

Extra pay to soldiers em- 
ployed on extra duty in 
the construction of roads 
and other constant labor 
for not less than ten days. 

Extra pay to soldiers em- 
ployed on extra duty as 
clerks. 

Extra pay to soldiers em- 
ployed on extra duty for 
prison overseers. 

Extra pay to soldiers 

Expresses 



Escorts. 



Interments. 



I. E. 11. 



I. E. 12. 



Reimbursement of expenses 
of burial and transporta- 
tion of remains. 



Office furniture %. 



Cost of, on official business received and sent by officers 
of the arm v. 



Employed on extra duty, under direction of the Quar- 
termaster's Department. 



For post quartermasters at military posts. 



At posts designated by the War Department for the 
confinement of general prisoners. 

Of the U. S. Military Prison guard. 

Expenses of, to and from frontier posts and armies in 
the field. 

Expenses of, to paymasters and other disbursing 
officers, and to trains where military escorts can not 
be furnished. 

Expenses of the interment of officers killed in action 
or who die when on duty in the field, or at military 
posts or on the frontiers, or when traveling under 
orders, and of noncommissioned officers and soldiers. 

And in all cases where such expenses would have been 
lawful claims against the Government, reimburse- 
ment may be made of expenses heretofore or here- 
after incurred by individuals of burial and transpor- 
tation of remains of officers, including acting assistant 
surgeons, not to exceed the amount now allowed in 
the cases of officers, and for the reimbursement in 
the cases of enlisted men not exceeding the amount 
now allowed in their cases, may be paid out of the 
proper funds appropriated by this act. 

Authorized. 



69 

Analysis of the arm:/ appropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "INCIDENTAL EXPENSES"— Continued. 



Item. 



I. E. 13 

I. E. 14 

I. E. 15 
I. E. 16 
I. E. 17 
I. E. IS 
I. E. 19 
I. E. 20 
I. E. 2] 
I. E. 22 
I. E. 23 



Supplies or service. 



Purpose for which supplied. 



Laborers . 



I. E. 2-1. 



Interpreters 

Spies 

Guides 

Clerks 

Other employees 

Clerks 

Foremen 

Watchmen 

Organist 

Recruiting 

23a. Baths. 

23b. Billposting. 

23c. Drayage. 

23d. Ice. 

23e. Laundry. 

23f. Telephone service. 

ir.ig. Removal of garbage 
and ashes. 

23h. Altering white cloth- 
ing for recruiting 
parties. 
Deserters, apprehension, 
securing and delivering of. 



Hire of, in the Quartermaster's Department, including 
the care of officers' mounts when the same are furnished 
by the Governrrn i>i . 

Hire of, for the army. 

^Compensation of, to the officers of the Quartermaster's 

/ Departmeiii 

For the U.S. Military Prison. 
Incidental expenses of. 



I. E. 25 Donation of $5. 



I. E. 26. 

I. E. 27. 



I. E. 28. 
I. E. 29. 



I. E. 30. 

I. E. 31. 



I. E. 32. 

I. E. 33. 



Hire of veterinary surgeons.. 

Purchase of medicines for 
horses and mules. 

Picket ropes 

Blacksmith's tools and ma- 
terials. 

Horseshoes 

Blacksmith's tools for the 
cavalry service. 

Shoeing "of horses and mules. 

Additional expenditures 



Including escaped military prisoners and the expenses 
incident to their pursuit, and no greater sum than 
$50 for each deserter or escaped military prisoner 
shall, in the discretion of the Secretary of War, be 
paid to any civil officer or citizen for such services 
and expenses. 

To each dishonorably discharged prisoner upon his 
release from confinement, under court-martial sen- 
tence, involving dishonorable discharge. 



For (the following expenditures required for) the sev- 
eral regiments of cavalry, the batteries of light artil- 
lery, and such companies of infantry and scouts as 
may !><■ mounted, the authorized number of officers' 

horses, ami for 1 rains. 



Such as are necessary and authorized by law in the 
movements and operations of the army, and at mili- 
tary posts, and not expressly assigned to any other 
department. 



APPROPRIATION: "HORSES FOR CAVALRY, ARTILLERY, AND ENGINEERS.' 



H. C. A. &E. 1. 



H. C. 
H. C. 
H. C. 

H. C, 

H. C. 
H. C. 



A. & E. 2. 
A. &E. 3. 
A. & E. 4. 
A. & E. 5. 



A. & E. 6. 
A. &E. 7. 



H. C. A. & E. 8... 
H. C. A. &E. 9... 



Horses foh officers enti- 
tled TO PUBLIC MOUNTS. 

Horses for the cavalry 

Horses for the artillery 

Horses for the engineers j 

Horses for the service school 
and staff colleges. 

Horses for the Indian scouts. 

Horses for the infantry, 
mounted. 

Horses for the Hospital j 
Corps. 

Expenses incident thereto...' 



For the cavalry, artillery, and engineers, service school 
and staff colleges, and for the Indian scouts, and for 
such infantry and members of the Hospital Corps in 
the field campaigns as may be required to be mount- 
ed, and the expenses incident thereto: Provided, 
That the number of horses purchased under this ap- 
propriation, added to the number now on band, 
shall be limited to the actual needs of the mounted 
service, including reasonable provisions for remounts, 
and unless otherwise ordered by the Secretary of 
War, no part of this appropriation shall be paid out 
for horses not purchased by contract after competi- 
tion duly invited by the Quartermaster's Depart- 
ment and an inspection under the direction and au- 
thority of the Secretary of War. When practicable, 
horses shall be purchased in the open market at all 
military posts or stations, when needed, at a maxi- 
mum price to be fixed by the Secretary of War: Pro- 
vided, That no part of this appropriation shall be used 
for breeding purposes: Provided further, That, no 
part of this appropriation shall be expended for the 
purchase of any liorses below the standard set by 
army regulations for cavalry and artillery horses. 



70 

Analysis of the army appropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "BARRACKS AND QUARTERS." 



Item. 


Supplies or service. 


Purpose for which supplied. 


B 


& Q. 1 


Barracks and quarters 

la. Construction. 
lb. Rental of. 


For troops, other than seacoast artillery. 


R 


&Q.2 

&Q. 3 

& Q. 4 


For the safe-keeping of military stores. 


R 


2a. Construction. 
2b. Rental of. 




R 


3a. Construction. 
3b. Rental of. 




R 


& Q. 5 


Furniture 

Furniture 

Buildings and grounds 

Temporary buildings 

Construction of temporary 
buildings and stables. 

Repairing 

Extra duty pay 


To provide such furniture for the public rooms of olti- 


B 


& Q. 6 


cers' messes. 
For officers' quarters at military posts as may be ap- 


F 


& Q. 7 


proved by the Secretary of War. 
Hire of, for' summer cantonments. 


\>, 


& Q. 8 


At frontier stations. 


R 


& Q. 9 




B 


& Q. 10 


Public buildings at established posts. 


R 


& Q. 11 


Of enlisted men employed on same (viz, construction 






and repairing public buildings). 



APPROPRIATION: "MILITARY POST EXCHANGE." 



M. P. E. 1 Construction. 

M. P. E. 2 Equipment. 

M. P. E. 3 Maintenance 



Of suitable buildings at military posts and stations 
for the conduct of the post exchange school, library, 
reading, lunch, amusement rooms, and gymnasium, 
* * * to be expended in the discretion and under 
the direction of the Secretary of War: Provided, That 
not more than forty thousand dollars of the above 
appropriation shall be expended in the construction 
of buildings at any one post or station. 



APPROPRIATION: " TRANSPORTATION OF THE ARMY AND ITS SUPPLIES.' 



Including transportation of the troops when moving 
either by land or water. 



A.T.I Transportation of the army. . 

la. Transportation of im- 
pedimenta and, or- 
ganization property 
accompanying 
troops changing 
station* 

lb. Transportation of 
public animals ' v 
with troops chang- 
ing station. 

lc. Transportation of 
horses of 
changing station. 

Id. Procurement of street 
car tickets and com- 
mutation railroad 
tickets. 
A. T. 2 And its supplies. 

2a. Transportation of sig- 
nal stores. 

2b. Transportation of en- 
gineer stores. 

2c. Transportation of 
medical stores. 
A. T. 3 Transportation of baggage... 

3a. Change of station of 
officers. 

3b. Change of station of 
enlisted men. 

3c. Change of station of 
civilian employees, 
A djutant-Gen'eral's 
Department. 

* The designation "Transportation of impedimenta and organization property" (item A. T., la) is to 
cover the transportation of all troop or company property and impedimenta regardless of the character, 
and does not include transportation of baggage of officers accompanying troops. Such baggage should 
be listed and charged to its proper item number, viz, 3a. 



71 



Analysis of the army appropriation at \ fiscal year 1910—- Continued. 

APPROPRIATION: "TRANSPORTATION OF THE VKUV AXD ITS SUPPLIES" -Continued. 



Purpose for which supplied. 




A. T. 4. 
A. T. .",. 



A. T. 6.. 



A. T. 7. 



A. T. 8.. 



A. T.9.. 



Transportation of baggage — 
Continued. 

3d. Change of station of 
civilian employees, 
Inspector-General's 
Department. 

3e. Change of station of 
civilian employees, 
Judge - Advocate- 
General's Depart- 
ment. 

3f. Change of station of 
civilian employees, 
Quarter master's 
Department. 

3g. Change of station of 
civilian employees, 
Subsist enc e De- 
partment. 

3h. Change of station of 
civilian employees. 
Medical Depart- 
ment. 

3i. Change of station of 
civilian employees, 
Corps of Engineers. 

3j. Change of station of 
civilian employees, 
Ordnance Depart- 
ment. 

3k. Change of station of 
civilian employees, 
Signal Corps.' 

31. Change of station of 
cm Man employees, 
of the Pay Depart- 
ment. 
Including the cost of packing 

and crating. 
Transportation of recruits . . . 

5a. Street-car tickets and 
commutation rail- 
road tickets. 
Transportation of recruiting 
parties. 

6a. Street-car tickets and 
commutation rail- 
road tickets. 
Transportation of appli- 
cants for enlistment. 

7a. Street-car tickets and 
commutation rail- 
road tickets. 
Transportation of persons . . . 



Transportation of supplies 
to the militia. 

9a. Clothing. 

9b. Camp and garrison 
equipage. 

9c. Other quartermaster's 
stores. 

9d. Subsistence stores. 

9e. Medical supplies. 

9f. Engineer's supplies. 

9g. Ordnance, ordnance 
stores, and small 
arms. 

9h. Signal stores. 
Transportation of necessary- 
agents and other employ- 
ees. 

10a. Of the Adjutant- 
General's Depart- 
ment. 

10b. Inspector-General's 
Department. 

10c. Judge - Advocatt - 
General's Depart- 
in i nt. 






Between recruiting stations and recruiting depots. 



On their discharge from the U. S. Military Prisonfto 
their homes (or elsewhere as they may elect), pro- 
vided the cost in each ease shall riot be greater than 
to the place of last enlistment. 

Furnished by the War Department for the permanent 
equipment thereof. 



72 



Analysis of the army appropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "TRANSPORTATION OF THE ARMY AND SUPPLIES"— Continued. 



Item. 


Supplies or service. 


Purpose for which supplied. 


A. 


T 




Transportation of necessory 
agents and other employ- 


















ees — Continued. 










lOd. Quartermaster's De- 










partment. 










lOe. Subsistence Depart- 










ment. 










lOf. Medical Depart- 










ment. 










lOg. Corps of Engineers. 
lOh. Ordnance Depart- 


















ment. 










lOi. Signal Corps. 




A. 


T. 


11 


Transportation of clothing 
and equipage. 












A. 


T. 


12 


Transportation of other 










quartermaster's stores. 










12a. Transportation of 










cavalry, artillery, 










and engineer 










horses from place 


From army depots, or places of purchase or delivery, 








of purchase. 


to the several posts and army depots, and from these 








12b. Transportation of 


depots to the troops in the field 








draft and pack 










animals from 










place of purchase. 




A. 


T. 


13 


Transportation of horse 
equipments. 


From the places of purchase, and from the places of 
delivery under contract, to such places as the cir- 


A 


T. 


14 


Transportal ion of subsist- 


cumstances of the service may require them to be 

sent. 








ence stoics. 


A. 


T. 


15 


Transportation of ordnance, 


From the foundries and armories to the arsenals, forti- 








ordnance stores, and small 


fications, frontier posts, and army depots. 








arms. 




A. 


T. 


16 


Wharfage 


i 


A. 


T. 


17 


Tolls 


[■Payment of. 


A 


T. 


18 


Ferriages 


1 • 


A. 


T. 


19 


Transportation of funds 


Of the army. 


A. 


T. 


20 


Payment for army transpor- 
tation. 


For the payment of army transportation lawfully due 
such land-grant railroads as have not received aid in 
government bonds, etc., as provided by law. 


A. 


T. 


21 


Draft animals 








21a. Hire of draft animals. 










21b and 22b. Supplies 
incident to care of 
draft and pack a ni- 
mals. 
Pack animals 


The purchase and hire of. Limited to such numbers 
as are actually required for the service, including 








reasonable provision for replacing unserviceable 


A 


T. 


22 


animals. --«« 






22a. Hire of pack animals. 










22c. Hire of horses, riding. 




A 


T. 


23 


Harness, purchase of 

23a. Park rigging. 
















23b. Pack rigging parts. 










23c. Harness. 










23d. Harness, parts of. 




A 


T. 


24 


Harness, repair of 










24a. Tools for repairs of 










pack rigging and 
harness. 


















24b. Materials for repairs 










of pack rigging and 










harness. 




A 


T 


25 


Wagons, purchase of 

25a. Wagon supplies and 

repair parts. 
25b. Purchase of auto- 
mobiles. 


Purchase and repair of. required for the transport a- 
i tion of troops and supplies and for garrison pur- 
poses 


1 


T 


26 


Wagons, repair of 










26a. Wagons, repair of 










material. 










26b. Wagons, repair 










tools. 










26c. Repair of automo- 










biles. 










26d. Operation and 










maintenance of 










automobiles. 




A 


T 


27 


Carts, purchase of 




A 


T 


28 


Carts, repair of 




A 


T 
T 
T 


29 


Drays 




A 


30 

31 


Drayage 


/At the several depots. 


A 


Cartage 



73 



Analysis of the army appropriation act, fiscal year 1910 — Continued. 
APPROPRIATION: "TRANSPORTATION OF THE ARMY AND ITS SUPPLIES"— Continued. 



Item. 


Supplies or service. 


Purpose for which supplied. 


A. T. 32 


Teamsters 

Other employees 


[•Hire of. 


A. T. 33 


A.T.34 


Enlisted men driving teams. 




A.T.35 


Enlisted men repairing 






means of transportation. 


lF,xtra-duty pay of 


A. T. 36 


Enlisted men employed as 
trainmasters. 




A.T.37 


Ships (purchase of). 

37a. Ships, repair of 
transports. 




A.T.38 


Boats (purchase of). 

38a. Hire of, for the artil- 
lery service. 




A. T. 39 


Other vessels (purchase of), i 
39a. Other vessels, repair 
of. 
Sailing public transports 




A. T. 40 






40a. Fuel. 






40b. Deck supplies. 






40c. Engine supplies. 






40d. Stewards' (Q. M.) ' 






supplies. 






40e. Employees. 






40f. Water. 






40g. Laundry. 






40h. Pilotage. 






40i. Stevedoring. 






40j. Removing ashes. 


The expenses of sailing public transports and other 




40k. Painting and clean- : 


> vessels on the various rivers, the Gulf of Mexico, and 




ing. 


the Atlantic and Pacific oceans. 




401. Miscellaneous shore \ 






expenses. 






40m. Towage. 




A. T. 41 


Other vessels 






41a. Fuel. 






41b. Supplies. 






41c. Employees. 






41 d. Miscellaneous ex- 






penses. 






41e. Water. 






41f. Charter or hire of. 




A. T. 42 


Harbor boats I 


Purchase of. 


A. T.43 


Harbor boats 


Repair of. 
Repair of. 


A. T. 44 


Boats for the seacoast artil- 




lery service. 





APPROPRIATION: " ROADS, WALKS, WHARVES, AND DRAINAGE." 



R. W. W. &D. 1... 

R. W. W. &D.2.. 

R. W. W. &D.3... 

R. W. W. &D. 4... 

R. W. W. &D. 5... 

R. W. W. &D.6... 
R. W. W. &D. 7... 
R. W. W. &D. 8... 
R. W. W. &D.9... 



Roads (construction of) 

la. Repair oj. 
Walks (construction of) 

2a. Repair of. 
Wharves (construction of)... 

3a. Repair of. 
Enlisted men employed in 

opening roads. 
Enlisted men employed in 
building wharves. 

Employees 

Drainage 

Dredging channels. 
Caee and improvement of 

GROUNDS. 



For the construction and repair of. 



Extra-duty pay of 



For the pay of. 
For the d isposal of. 



74 

Analysis of the army appropriation act, fiscal year 1910 — Continued. 

APPROPRIATION: "WATER AND SEWERS AT MILITARY POSTS." 



Item. 



Supplies or service. 



Purpose for which supplied. 



W. &S 

w. &s, 



w. & s 
w. &s 
w. & s 
w. & s. 



w. & s 
w. & s, 



1 Procuring water 

2 Introducing water to build- 
ings. 
2a. Installations and exten- 
sions of plumbing within 
, buildings. 

3 Eire apparatus Purchaseof. 

4 Fire apparatus \ Repair of. 

5 Sewage i For the disposal of. 

6 Water systems 

6a. Plumbing within build 
ings. 

7 Sewer systems 

8 Employees For hire of. 



For procuring and introducing same to buildings and 
premises at such military posts and stations as from 
their situation require it to be brought from a dis- 
tance. 



For repairs to. 



Note. — Under item W. & S. 1 mil be included purchase of water, installations and extensions of water 
supply systems to and including the pumping machinery, and expenses connected with the operation 
thereof, as fuel, engine supplies, etc. 

Under W. & S. 2 will be included installations and extensions of water distributing systems, compris- 
ing mains, pipes, hydrants, etc., exterior to buildings, which convey water from the supply systems to 
the buildings. 

Under W. & S. 2a will be included the plumbing within buildings and the necessary connections thereof 
with the water distributing systems and the sewer systems. 

Under W. & S. 6 will be included repairs to the water supply and distributing systems. 

Under W. & S. 6a will be included repairs to plumbing provided under W . & S. 2a. 

APPROPRIATION: "BARRACKS AND QUARTERS, PHILIPPINE ISLANDS." 



B.&Q..P.I.1.... 

B.&Q., P.I. 2.... 
B.&Q., P.I. 3.... 
B.&Q., P. I. 4.... 
B.&Q., P. I. 5.... 



B. & 



P. I. 6. 



B.&Q., P. I. 7... 



^office'rsTnd eSedmen* ^Continuing the work of providing for the proper, of 
t>2p»™«= enllsted men - I the Army of the United States lawfully on duty in 
Pa^^ofrents; including: J the Philippine Islands. 

Building sites j 

Additions to existing mili- ^Acquisition of title to, as may be necessary. 

tary reservations, and. | 
Shelter for animals and sup- j Necessary for post administration purposes. 

plies. 
All other purposes. 



APPROPRIATION: "CLOTHING AND CAMP AND GARRISON EQUIPAGE." 



C. & E. 
C. &E. 
C. & E. 
C.&E. 



C. &E 
C. &E 
C. & E 
C. &E 
C.&E 



C. & E 
C. &E 
C. & E 
C.&E 



1 Cloth 

2 Woolens 

3 Materials 

4 Clothing, the manufacture 

of. 
4a. By Quartermaster's 

Department. 
4b. By contractors. 
4c. Clothing, purchase 
of, from contractors. 

5 Altering. 

6 Fitting.. 

7 Washing. 

8 Cleaning. 

9 Equipage. 

9a. Manufacture of, by 

Quart ermaster's 

Department. 

9b. Manufacture of, by 

contractors. 

10 Packing 

11 Handling 

12 : Similar necessaries 

13 Citizens' outer clothing 




C. & E. 14 Indemnity for clothing, bed- 
ding, etc. 



For the army, for issue and for sale at cost price, ac- 
cording to Army Regulations. 



Clothing, when necessary. 
For purchase of. 



Expenses of. 

To cost not exceeding $10, to be issued upon release 
from confinement to each prisoner who has been 
confined under a court-martial sentence involving 
dishonorable discharge. 

To officers and men of the army for clothing and bed- 
ding, and so forth, destroyed since April 22, 1898, by 
order of medical officers of the army, for sanitary 
reasons. 



75 

Analysis of the army aj)propriation act, fiscal year 1910 — Continued. 

APPROPRIATION: "CONSTRUCTION AND REPAIR OF HOSPITALS." 



Item. 



Supplies or service. 



Purpose for which supplied. 



C. & R. H. 1 Construction. 

C. & R. H. 2 Repair 

C. & R. H. 3 Extra-duty pay of enlisted 

men. 
Construction, expenditures 

for. 
Repairs, expenditures for... 

Construction 

Repair. 



C. &R. H.4 

C. &R.H.5 

C. & R. II. 6 

C. &R.H. 7 



C. & R. H. 8 1 Expenses. 



C. &R.H.9.. 
C. & R. H. 10. 



Additions (to hospitals) 

Modern and sanitary hos- 
pitals. 



I Of hospitals at military posts already established and 
I occupied. 

Employed on same (construction and repair of hos- 
pitals at military posts, etc.). 



Of general hospitals. 

Incident thereto (construction and repair of general 

hospitals). 
To meet the requirements of increased garrisons. 
The erection and completion of, as per appropriation 

act. 



APPROPRIATION "QUARTERS FOR HOSPITAL STEWARDS." 



Q. H.S.I 

Q. H. S. 2 

Q. H. S. 3 



Construction of quarters \ For hospital stewards at military posts already estab- 

Repair of quarters / lished and occupied. 

Extra-duty pay j Of enlisted men employed on same. 



APPROPRIATION "SHOOTING GALLERIES AND RANGES.' 



S. G. &R. 1. 
S. G. & R. 2. 
S. G. & R. 3. 
S. G. & R.4. 
S. G. & R. 5. 



Shelter ) 

Shooting galleries >For small-arms target practice. 

Ranges for small arms | 

Ex^Sesv:::::::::::::::::::H dentthereto - 



APPROPRIATION "MAINTENANCE OF THE ARMY WAR COLLEGE." 



M. A.W.I Fuel... 

M. A. W.2 Lights. 



M. A. W. 3. 
M. A. W.4. 
M. A. W. 5. 
M. A. W.6. 



Chief engineer 

Assistant engineer.. 
Firemen , 

Elevator conductor. 



For heating the Army War College building at Wash- 
ington Barracks. 

For lighting the, building (Army War College) and 
grounds. 

For pay of. 



APPENDIX 10. 



Letter of No 

Office of , 

,19... 



Sir: Funds for the procurement of during the fiscal year 19.., under appropriations 

and in amounts stated in credit column below are hereby apportioned for the purposes and period herein 
stated. 



Quartermaster. 







o . 
o 


In this column state briefly 
details of transactions. 




Appropriations. 






0> 


$3 

§3 












Credit. 
















w 


> 




































~x 


















OCT 


















^-( i-( 


















6c* 


















*A 


















rt £> 


















Hs 
















£* 
















•■§ 
















3.2 






















3 - 






Debit. 


Lia- 


Deb- 


Lia-' 


Deb- 


Lia- 


Deb- 


Lia- 


Deb- 






bility. 


it. 


bility. 


it. 


bility. 


it. 


bility. 


it. 


0" = 
























< 

























Note.— Headings to be filled in to suit the purpose for which the blank is used. 

(76) 



First quarter, fiscal year 1910. 

To be supplied from 
New York DeDot. 



APPENDIX 11. 



REQUISITION (Extra sheet). 
War Department. 
Q. M. D. Form No. 60-A. 
(Modified January 13, 1908.) 
Attach to Form 60 with paper fasteners. 



No. 112-1. 

Date, May 25, 1909. 

Class A. 

Appropriation, see below. 



APPROPRIATION l: REGULAR SUPPLIES.* 



Quan- 
tity 



hand. 



Con- 
sumed 
pre- 
vious 
quar- 
ter. 



Re- 
quired, 



#1 

V 2 
V 30 
\i 10 

,' 2 
# 12 
^6 

V 4 



l'3 

; x i 
v* 

' V 144 

(/6 

V 1 

V 250 

VI 

(/3 

it 12 

#72 
#3 
#12 

#3 

#24 

#1 
I #2 

: #i 

#12 

i #1 
^3,000 

! #24 

#e 

! # 500 
#12 
#36 
#12 
#6 

I #36 

ai.ooo 

#io 



Description of articles. 



Alphabet, steel, set. . 
Alcohol, wood, galls. 

Asbestos, lbs 

Asphaltum, galls 



Bars, pick 

Baskets, coal 

Blades, hack-saw 

Boilers, coffee, 30 galls., cop- 
per bottom, round, with 
faucets. 

Boilers, round, 20 galls., square, 
with copper bottom. 

Boilers, round, 20 galls., cop- 
per bottom, with faucets. 

Cement, bbl 

Charcoal, bushels 

Chimneys, lamp, for Q. M. D. 
lamps. 

Chisels, cold. J" face 

Clay, fire, bbl 

Compound, boiler, lbs 



Cleaner, flue, 3" 5. 75 

Dusters, feather 3.75 

Bands, rubber, gross 2.40 

Blocks, memo. it2026 2. 16 

Boards, clip, letter size 75 

Books, blank, 3 qr. horizontal . 90 

ruling only. 

Books, letter copy, letter size.. 

Books, memo., pocket size, 
flexible covers. 

Book, time, small 

Bowls, copying 

Brush, copying 

Clips, paper, Gem, gross 

Crayons, gross 

Envelopes, official, with pen- 
alty stamp #9. 

Erasers, rubber, Fabers I. & P. 

Erasers, steel 

Fasteners, paper, McGills. #2 .. 

Folders, paper 

Ink, black, pts 

Ink, red, bots. 2 oz 

Inkstands, single 

Mucilage, bots. 4 oz 

Paper, carbon, sheets 

Paper, folio post, qrs 

* Actual cost in local markets 

(77) 



Esti- 
mated 
cost of 

quan- 
tity re- 
quired. 



$5.00 
1.80 
6.00 
7.50 

1.25 

3.60 

.90 

4.60 



1.80 

8.50 

* 3. 25 
3.60 
7.20 

.90 
3. 75 
25.00 



Remarks: Use foreach 
article must be 
stated. Par. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 



Item R. S. 1 

Item R. S. 7a 

ItemR. S. 7ft 

Item 5 R. S. la, 
R. S. 7ft. 

Item R. S. 7ft 

ItemR. S. 1 

Item R. S. 9 

ItemR. S. 6 



.do. 



.do. 



Item R. S. la 

do 

ItemR. S. 9a 

ItemR. S. 9 

do 

Item 100 R. S 9, 150 
R. S. 11. 

Item R. S. 9 

do 

Item R. S. 27... 

do 

do 

do 



..do. 
..do. 



..do 

..do 

..do 

..do 

..do 

..do 



3.75 
4.80 

.15 

.20 

.35 
2.40 

.20 
6.40 

.72 
1.50 
1.00 
2.40 
3.60 
1.20 

.75 
3.60 

10.00 ; do. 

3.00 I do. 



....do 

....do 

....do 

....do 

....do 

....do 

....do 

do 



Quan- 
tity 
ap- 
proved 

by 
C. Q. M. 



1 

6 

144 

6 

1 

250 

1 
3 
12 

72 
3 
12 

3 
24 

1 
2 
1 
12 
1 
3, 000 

24 
6 
500 
12 
36 
12 
6 

36 

1,000 

10 



Actual 
cost of 
art cles 
sup- 
plied. 



$5.00 
2.00 
4.50 
7.30 

1.50 
3.00 
1.00 
5.00 



2.20 



3.25 
2.25 
6.00 

.90 

3.75 

20.00 

5.00 
3.75 
2.00 
2.75 
1.20 
1.20 

4.00 
3.60 

.15 

.30 
.25 

2.00 
.25 

6.40 

1.00 
1.50 
1.00 
2.40 
4.00 
1.00 
1.25 
3.50 
10.00 
2.50 



78 



APPROPRIATION "REGULAR SUPPLIES "—Continued. 



Quan- 
tity 
on 
hand. 



Con- 
sumed 
pre- 
vious 
quar- 
ter. 



Re- 
quired 



# 100 

#250 

# 300 
#20 

# 500 
#1,000 

#24 
#144 
#12 

#2 

# 6 

# 12 

#72 

#0 



Description of articles. 



Paper, foolscap, qrs 

Paper, legal cap, qrs 

Paper, letter, qrs 

Paper, note, qrs 

Paper, blotting, shts 

Paper, T. W., letter, No. 2J, qrs. 

Paste, library, bots 

Pencils, lead, Dixon's #2 

Pens, steel, gross, 4 048 4 Spen- 
cerian #2 4 J stub. 

Racks, pen 

Sponges, cup 

Tape, office, spools 

\\ ax, sealing, ozs 

Weights, paper 



Total regular supplies 250. 37 



Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 



Remarks: Use for each 
article must be 
stated. Par. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 



$1.50 Item R. S. 27. 

27.50 do.. 

36.00 I do.. 



2.00 
10.00 
11.00 
2.75 
3.00 
0.00 

.40 

.00 

1.20 

1.44 

.60 



do. 

do. 

do. 

do. 

do. 

do. 



....do. 
....do. 
....do. 
....do. 
....do. 



Quan- 
tity 
ap- 
proved 

by 
C.Q.M. 



100 
250 
300 

20 

500 

1,000 

24 
144 

12 

2 



12 

72 

6 



APPROPRIATION "INCIDENTAL EXPENSES.' 





j/50 




Y ;> 




YS 




j/20 




Y 1 




V 6 




V 6 




V 3 




#1 




Y 15 




Y 24 




V 6 




#1 




#24 




tf 2 



Acid, carbolic, crude, galls I 85. 50 

Acid, muriatic, galls : 5. 75 

Alcohol, wood, galls ' 2.70 

Alum, lbs I 2. 00 

Anvil, 200 lbs ' 16.00 

Baskets, desk i 1.20 

Baskets, waste 1. 80 

Brushes, desk ' 1.20 

Clock, office 3. 75 

Compound, welding, lbs I 3.00 

Mats, cuspidor, rubber I 4.80 

Mats, door, rope j 3.60 

Stand, dictionary 1. 75 

Tacks, thumb 30 

Wrenches, Stillson 12" 3. 00 



Total incidental expenses. 



56.35 



Item I. E. 33 


50 


do 


5 


Item I. E. 12... 


3 


Item I. E. 33 


20 


Item I. E. 29 


1 


Item I. E. 12 


6 


do 

....do... 


6 
3 


do 


1 


Item I. E.29 

Item I. E. 12 

do 


15 

24 

6 


....do 


1 


do 


24 


Item I. E.29 


2 



APPROPRIATION "ARMY TRANSPORTATION. 



Y 2 
Y6 

Y 6 

Y 12 

Y 36 
)' 24 

Y 12 

Y 12 

Y& 

»/ 12 
X 300 
X 300 

(/ 72 
XL 000 

X3,000 

(/ 15 

# 600 

^2 

Y 6 
,/ 4 

Y -' 

Y 4 



Aprons, rain, amb 

Awls, saddlers 1" 

Blades, awl, 1" 

Blankets, horse 

Brooms, stable 

Brushes, horse 

Blocks, brake, E. W 

Boards, sand, E. W 

Bolts, king, E. W 

Chains, fifth 

Lead, white, lbs 

Lead, red, lbs 

Links, open, \" 

Feet lumber, "oak, 1" by 6" by 

14'. 
Feet lumber, white pine, 1" 

by 12" by 14' clear. 

Metal, babbit, lbs 

Nails, lbs.; 1 00 6d, 500 Sd 

Pots, glue 

Rasps, wood, 9" 

Screw-drivers, spiral 

Squares, steel 

Wrenches, monkey. 10" 



Total army transportation 446. 74 



SG.00 

.90 

.72 

42.00 

25. 20 

12.00 

2.40 

8.40 

.60 

6.00 

* 27. 00 

* 27. 00 

4.52 

* 72. 00 

*180. 00 

6.00 

$18. 00 
.70 
1.80 
2.00 
1.50 
2.00 



Item A 

Item A 
do. 

Item A 

do. 

do. 

Item A. 

do. 

do. 

do. 

do. 

do. 

do. 

do. 

do. 

do. 

do. 

Item A. 

do. 

do. 

do. 

do. 


T 
T 


25a 

24o 


2 
6 
6 


T 


216 & 226.. 


12 
36 






24 


T 


2(ia 


12 
12 

6 






12 






300 






300 






72 






1,000 






3,000 
15 






T. 


206 


600 
2 
6 






4 






2 







i. 



* Actual cost in local market. 



79 

APPROPRIATION "WATER AND SEWERS, MILITARY POSTS." 





Con- 




Quan- 


sumed 




tity 


pre- 


Re- 


on 


vious 


quired. 


hand. 


quar- 
ter. 








V' 50 

j 500 

1 12 

,' 2 

,/ 6 

X 3 

X 100 

y 24 

1 1 

r 50 

X 100 

X 200 

)/ 50 

I' 10 

X 10 

X 12 

1 1 

V 1 

X 15 

1 1 



Description of articles. 



Alum, lbs. 



Bricks, fire 

Brooms, corn 

Brushes flue, 3" 

Buckets, G. I., 2-gal 

Cement, bbls 

Clay, fire lbs. 

Cloth , emery sheets . 

Cutter, pipe, 3 wheel, for pipe 

from 1" to 4". 

Grease, Albany lbs. 

Hose, garden, 1", ft. 3 ply 

rubber. 

Lead, white lbs 

Oil, cylinder gall 

Oil, engine gall 

Polish, metal gall 

Soap, Ivory, cakes 

Tools, firing set 

Torch, gasoline 

Turpentine gall 

Vise, pipe, for pipe 1" to 6". 



Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 



$5.00 

8.00 

3.60 

7.50 

3.00 

*9.75 

*3.00 

.50 

5.25 

6.00 
*11.00 

* 18. CO 

30.00 

6.50 

*6.00 

*.48 

9.00 

5.25 

*9.00 

17.00 



Total water and sewers. . . 163. 83 



Remarks : Use for each 
article must be 
stated. Par. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 



Item W. & S., 1,2,3, 
4. 5. 

do 

do 

do 

do 

Item VV. & S.,5 

ItemW. & S. 4 

do 

do 



Item W. & S. 4 & 5. . 
Item W. &S. 1 



Item W. & S. 4 & 5. 

ItemW. &S. 1 

....do 

do 



Item W.& S. 1&4. 

ItemW. &S. 1 

Item W. & S. 4 & 5. 

ItemW. & S. 1 

Item W. & S. 1 & 4. 



Quan- 
tity 
ap- 
proved 

by 
C.Q.M. 



500 
12 
2 
6 
3 
100 
24 
1 

50 
100 

200 
50 
10 
10 
12 
1 
1 

15 
1 



Actual 
cost of 
articles 
sup- 
plied. 



$5.00 

c.(il) 
3.00 
7.00 
2.8S 
9.75 
3.00 
.40 
5.00 

5.00 
11.00 

18.00 

25.00 

(i.OO 

6.00 

.48 

7.50 

5.00 

9.00 

15.00 

150. 01 



APPROPRIATION "ROADS, WALKS, WHARVES, AND DRAINAGE." 



X 12 

#6 



V 6 

X 10 

1 6 

X 4 



Cement bbls.. *39.00 | Item R. W. W. & D. la 



Drainers, cast iron, 2 J feet 42.00 
diameter, \" perforation. 
Clow catalogue, plate 7. 
page 39. 

Hammers, stone, 4 lbs I 2. 

Lime bbls. .1*12. 50 

Rakes, steel 3. 00 

Wheelbarrows, steel * 1 7. 00 



Total R. W. W. andD. 



115.90 



R.W.W. A 1). 7. 



R.W.W.&D.la 
R.W. W.&D.2a 
R.W.W.&D.la 
R.W.W.&D.la 



39.00 
37.00 



2.00 
12.50 

2.50 
17.00 



110.00 



RECAPITULATION. 



Regular supplies ! 250.37 

Incidental expenses 56. 35 

Army transportation ' 446. 74 

Water and sewers, M. P j 163. 83 

Roads, walks, W. &D I 115.90 



* Actual cost in local market. 

Articles checked thus # supplied by Chief Quartermaster. 
Articles checked thus | ordered from New York Depot. 

Articles checked thus X to be purchased by Q. M. I ort Andrews, for delivery after July 1, 1909, at a cost 
not to exceed appropriations for R. S., 83.25; A. T., $324; W. S.. $57.23; R.W.W.D., $68.50; total, $452.98. 
Charge to letter of apportionment No. 11011. 



Respectfully submitted. 
Approved: 



-, Quartermaster. 



— — ■ , Commanding. 

Station, Fort Andrews, Mass. 



First quarter, fiscal year 1910. 



To be supplied from 
New York Depot. 



APPENDIX 12. 



REQUISITION. 

War Department. 

Q. M. D. Form No. 60. 

(Modified January 13, 1908.) 



No. 112-2. 
Date, May 26, 1909. 
Class A. 
Appropriation, A. T. 



SUPPLIES FOR LAUNCH "CAPT. GREGG.' 





Con- 




Quan- 


sumed 




tity 


pre- 


Re- 


on 


vious 


quired. 


hand. 


quar- 
ter. 








( 10 
1 3 
I 3 

V 6 
I 1 
I 3 
I 6 
\> 1 
► 6 
X 1 
]/ 15 
i 6 

xioo 

V 50 
X 4 

V 10 
X 50 

V 30 
X 12 

xioo 

X 10 
X 50 
X 10 



Description of articles. 



: Esti- 
I mated 

, COSt Of 

' quan- 
tity re- 
i quired. 



Acid, muriatic, gall $6.00 

Alcohol, wood, call ' 2.70 

Asbestos wieking, lbs., J" I .90 

Brooms, corn 1.80 

Broom, coir 1. 75 

Brushes, varnish, flat, 1" 1. 05 

Brushes, scrubbing 36 

Brush, tube. 3" , 3. 75 

Buckets, water, G. I., 3 gall ... 3. 00 

Cement, Portland, bbl * 3.2.5 

Cement, smooth-on, lbs 3. 00 

Chisels, colli, .'." face ! .90 

Clay, fire, lbs T * 3.00 

Compound, boiler, lbs 6. 00 

Dusters, feather * 5. 00 

Emerv, powdered, lbs 1. 00 

Graphite, flake, lbs *10.00 

Hose, steam, J", ft I 6.00 

Lye, cans ; * .48 

Nails, 6d, lbs * 3. 00 

Oil, cylinder, gall , * 6.50 

Oil, engine, gall *30.00 

Oil, signal, gall j * 2.20 

Total I 101.64 



Remarks: Use for each 
article must be 
stated. (Pars. 49, 
50, Circular No. 7, 
Q. M. G. O..1909.) 



& Actual 
j *'£ -cost of 

proved larticles 
I by 
C. Q.M. 



sup- 
plied. 



\\\\ Item A. T. 4lb. 



1 
15 

6 
100 
50 

4 
10 
50 
30 
12 
100 
10 
50 
10 



$5.75 
3.00 

.75 
2.10 
1.50 
1.00 

.30 
4.00 
2.88 
3.25 
2.50 
1.00 
3.00 
6.00 
5.00 

.75 
10.00 
6.5( 

.48 

3.00 

6.50 

30.00 

2.20 



101.46 



*Actual cost in local market. 

Articles checked thus \/ ordered supplied from New York Depot June 1, 1909. 

Articles checked thus X to be purchased bv Q. M., Fort Andrews, after .Tulv 1. 1909, at a cost not to exceed 
$63.43. 
Charge to Letter of Apportionment 11011. 



Respectfully submitted. 

Approved: 

Station, Fort Andrews, Mass 



-, Quartermaster. 
-, Commanding. 



(80) 



APPENDIX 13. 



First quarter fiscal year 1910. 

To be supplied from 
Philadelphia Depot. 



REQUISITION. 

War Department. 

Q. M. D. Form No. 60. 

(Modified January 13, 1998.) 



No. 112-3. 
Date, May 26, 1909. 
Class A. 
Appropriation, R. S. 



Quan- 
tity 
on 

hand. 



Con- 
sumed 
pre- Re- 
vious iquired 
quar- 
ter. 



Description of articles. 



Bowls, chopping.. 

Chopper, meat 

Cleaver 

Dippers 

Forks, meat 

Graters 

Knives, bread 

Knives, butcher.. 

Mill, coffee 

Openers, can 

Pans, frying 

Saw, meat 

Scale and weights. 



Total 23.62 



Charge to Letter of Apportionment 11011. 

Respectfully submitted. 
Approved: 

, Commanding. 

Station, Fort Andrews, Mass. 

75014—09 6 



Esti- 
mated 
cost of 

quan- 
tity re- 
quired. 



$2.40 

5.50 
.63 
.70 
.44 

1.08 
.72 
.60 

4.07 
.60 

2.28 
.65 

3.95 



Remarks: Use for each 
article must be 
stated. Pars. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 



Quan- 
tity 
ap- 
proved 

by 
C. Q. M. 



Item R. S. 6.— To re- 
place articles in- 
spected and con- 
demned. Required 
to complete allow- 
ance. 



Actual 
cost of 
articles 
sup- 
plied. 



$2.40 

5.50 
.63 
.70 
.44 

1.08 
.72 
.60 

4.07 
.60 

2.28 
.05 

3.95 



23.02 



-, Quartermaster. 



(81) 



First quarter fiscal year 1910. 

To be supplied from 
New York depot. 



APPENDIX 14. 



REQUISITION (extra sheet). 

War Department. 

Q. M. D. Form No. 60-A 

(Modified January 13, 1908.) 

Attach to Form 00 with paper fasteners. 



No. 112-7. 
Date, June 15, 1909. 
Class A. 
Appropriation, as stated. 



APPROPRIATION "REGULAR SUPPLIES" FISCAL YEAR 1910. 



Quan- 
tity 
on 

hand. 



Con- 
sumed 




pre- 
vious 
quar- 
' ter. 


Re- 
quired. 






5 
12 

1 
1 



Description of articles. 



3 

6 

6 

3 

12 

50 

30 

6 

800 

72 

1 

12 
100 
50 
100 
100 

3 
1 

10 

10 

1 

10 

100 

1 
1 

100 



Acid , sulphuric, galls 

A mmonia, galls 

Adjusters, lamp conl 

Brace, car) 'enter's, 12" SV 

Bronze, gold, lb 

Brushes, floor 

Brushes, paint, 1-1" and 2-3" . 

Brushes, scrubbing 

Buckets, G. I 

Cans, oil, squirt, copper, 1 qt . . 



Cards, steam indicator 

pipe, lbs 

Is, wood, !", h", I". : 

lamp, type vIII, fi 

Elbows, C. I., lj" 

"iite. carl on 

iiut. 12-u", km;" 

Graphite, lbs 

Grease. All any. 11 - 

Hose, steam, i". it 

Knobs, porcelain, \", gross 

Line. tape. 100 ft 

Packing, rubl er. 11 s 

Packu I, lbs 

an £000 

Paper, qrs 

Rags, cleaning, lis 

Square 

V al vc, I low-off 

Wire, tvpe VIII, lbs 



Esti- 
mated 
cost of 

quan- 
tity re- 
quired. 



Remarks: Use foreach SH* 
article must be i ll "~ 
stated. Pars. 49, 50, a P" 
Circular No. 7, Q. Proved 
M. G. O., 1909. by 

C. Q. M. 



S5.50 

15.00 

.60 

1.10 

2.00 

1.80 

.75 

.90 

3.00 

2. 25 

4.20 

1.50 

1.50 

4.20 

24.00 

36.00 

18.00 

17.011 
5.50 
40.00 

15.111) 

4.05 
2.50 
4.00 

12.50 
1.80 
1.30 

12.00 

.30 

2.50 

26. 00 



Total R. S 



Item 9. 
...do. 
. . .do. 
...do. 
...do. 
...do. 
...do. 
...do. 
...do. 
. . .do. 
...do. 



...do. 

...do. 
...do. 
...do. 
...do. 
...do. 
...do. 
...do. 
...do. 
...do. 
...do. 



.do. 



.do. 



.do. 
.do. 



.do. 
.do. 
.do. 



Actual 
cost of 
articles 
sup- 
plied. 



$207.50 



APPROPRIATION "INCIDENTAL EXPENSES" FISCAL YEAR 1910. 



letter 





'■s, farriers 

Cutter, clinch 

Cuspidors 

Dividers 

Drills, twist. {'," 

Grindstone, complete 

Hammers, blacksmith, 1' lb. 



H renches, monkey, vi" 



Veterinary su 



Belladonna, F. E. ozs. 
Camphor, gum, lbs. . . 

Capsicum, ozs 

Chloroform, lbs 



S2.10 


Item 12 


1.25 


29.. 




3.00 


do.... 




.50 


do.... 




.35 


do.... 




1.20 


Item 12... 




.60 


Item 29... 




1.44 


do.... 




1.64 


do.... 




.75 


do.... 






do.... 




3.75 


do.... 





.36 


Item 27 


3.90 


do 


.24 


do 


.40 


do.... 





(82) 



83 

APPROPRIATION -'INCIDENTAL EXPENSES" FISCAL YEAR 1910-Continued. 



Quan- 
tity 
on 

hand. 



Con- 
sumed 
pre- I Re- 
vious quired, 
quar- 
ter. 



Description of articles. 



Veterinary supplies— Cont'd 

Cosmoline, lbs 

Creolin, lbs 

i. meal, lbs 

Iodoform, ozs 

Oil, olive, galls 

Quinine, sulphate of, ozs 

Salol, ozs 

Tar, pine, lbs 

Total I. E 



Esti- 
mated 

cost of 
quan- 
tity re- 
quired. 



$1.00 

3. 00 

.70 

2. 30 

11.20 

1.38 

.75 

. 50 



13. 11 



Remarks: Use for each 
article must be 
stated. Par. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 



....do.. 
....do.. 
....do.. 
....do.. 
Item 27 . 
....do.. 
....do. 



Quan- 
tity 
ap- 
proved 

by 
C.Q.M. 



1 3 



APPROPRIATION "ARMY TRANSPORTATION," FISCAL YEAR 1910. 



12 

12 

12 

3 

4 

1 

6 

2 

24 

12 

2 

600 

6 
1 
2 
6 
6 



Bands, back, amb 

ick, 6-mule 

amb 

Bars, brake 

Beams, brake, E. W 

i I gon 

Blankets, park 

Blocks, brake 

Boards, bottom , E. \V 

E. W 

x 3", 100 
v 2". 

Boxings, wheel, E. W 

us, amb. set 

Bridles, riding 



Collars, amb. harness, 20" 

Total A. T 



12.00 


16.32 


6 00 


3.00 




27.50 


[9 50 


3.00 


6.00 


5. 40 


1.60 


2.16 


3. 00 


2.75 


5. SO 


4 56 


15.42 


138. 81 



Item 24b . 
....do... 
....do... 
Item 26a . 
....do... 
....do... 

....do... 
Item 26a. 

....do... 
....do... 



....do 

....do 

Id 

Items 21b -22b. 
Item 23d 



C J 



Actual 
cost of 
articles 
sup- 
plied. 



S43.ll 



$138.81 



APPROPRIATION "WATER & SEWERS, MILITARY POSTS," FISCAL YEAR 1910. 



100 

75 

100 

34 

2 

6 

72 

10 

yon 

300 

144 

1 

32 

4 



, sq . ft 

Belting, leather, ft 

yds., Xo. xx, 54" wide 

Cocks, bibb, brass, f" 

Cocks, cylinder 

Mops, cotton 

Nipples, G. I. |" 

Packing, rubber, lbs 

ft 

Pipe, lead, -\", ibs 

Reducers. G. I, from 

Torch, gasoline 

Tubes, boiler, 1" 

Valves, gate, 12" 

Total, W. &S 



15.00 

45.00 

51.00 

3.00 

1.20 

7. 20 

4 50 

45.00 

14 40 

4.50 

64 00 

36.00 



Items! & 5. 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 



S25.S0 



Requisition forwarded to New York depot for supply. 
Charge to Letter of Apportionment 1 '. 



RECAPITULATION. 



Regular supplies 

Incidental expenses 43. 11 

Army transportation 

i 



Respectfully submitted. 
Approved : 



— , Comrm 
Station, Fort Andrews. Mass. 



S325. so 



Quartermaster. 



APPENDIX 15. 



First quarter fiscal year 1910. 

To be supplied from 
Jefferson Depot. 



REQUISITION. 

War Department. 

Q. M. D. Form No. 60. 

(Modified January 13,1908.) 



No. 112-8. 

Date, July 22, 1909. 

Class A. 

Appropriation, as stated . 



APPROPRIATION "REGULAR SUPPLIES, FISCAL YEAR, 1910. 





Con- 




Quan- 


sumed 




tity 


pre- 


Re- 


on 


vious 


quired. 


hand. 


quar- 
ter. 








5 
3 

2 



Description of articles. 



Army ranges, No. 1 
Army ranges, No. 3 
Army ranges, No. 4 

Total 



Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 



$271. 00 
126. 72 
230. 00 



627. 72 



Remarks: Use for 
each article must be 
stated. Par. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 



Quan- 
tity 
ap- 
proved 

by 
C. Q. M. 



Item 4. 



Actual 
cost of 
articles 
sup- 
plied. 



$627. 72 



APPROPRIATION "ARMY TRANSPORTATION, FISCAL YEAR, 1910.' 



Carts, dump 

Carts, hand 

Wagons, escort 

Wheels, front, E. W 
Wheels, hind, E. W 



Total 526.38 



$97.50 
101. 88 
237. 00 
36.00 
54.00 



Item 27. 

Item 25 . 
Item 25a 



$526. 38 



Charge to Letter of Apportionment 11011. 
Supplied from stock. 
Requisition completed. 

Respectfully submitted. 
Approved : 



-, Quarter} 



— , Commanding. 
Station, Fort Andrews. Mass. 



84) 



APPENDIX 1G. 



First quarter fiscal year 1910. 

To be supplied from 
Philadelphia Depot. 



REQUISITION. 

War Department. 

Q. M. D. Form No. 00. 

(Modified January 13, 1908.) 



No. 112-9. 

Date, July 15, 1909. 

Class, A. 

Appropriation, Regular Supplies. 



Quan- 
tity 
on 

hand. 



Con- 
sumed 
pre- Re- 

vious quired 
quar- 
ter. 



63 

312 
03 
63 
39 

312 
4:: 

150 
63 
30 

312 
30 

312 
1 3 
63 

312 

312 



Description of articles. 



Boats, gravy 

Bowls 

Bowls, sugar 

Boxes, pepper 

Cruets, viuegar. .. 

Cups 

Dishes, pickle 

Dishes, vegetable. 

Pitchers, sirup 

Pitchers, water... 

Plates, dinner 

Plates, meat 

Plates, soup 

Pots, mustard 

Saltcellars 



Tumblers 



Total. 



Charge to Letter of Apportionment 11011. 

Supplies from stock. 

Requisition completed August 10, 1909. 

Respectfully submitted. 
Approved: 

, Commanding. 

Station, Fort Andrews, Mass. 



Esti- 
mated 
cost of 

quan- 
tity re- 
quired. 



Remarks: Use for each 
article must be 
stated. Par. 49, 50, 
Circiilar No. 7, Q. 
M. G. O., 1909. 



Quan- 
tity 
ap- 
proved 

by 
C. Q. M. 



Item 22. 

do.. 

do.. 

do.. 

do.. 



17.01 
37.44 
17.01 

2.52 

9. 75 
24.96 do. 

7.98 do. 

49.92 I do. 

35 91 do. 

18.30 do. 

28.08 do. 

33.60 do. 

31.20 ' do. 

8.82 I do. 

3.15 do. 

21.84 I do. 

12. 4S do. 



359. 97 



Actual 
cost of 
articles 
sup- 
plied. 



$359.97 



-, Quartermaster. 



(85) 



APPENDIX 17. 



First quarter fiscal year 1910. 
To be supplied from 



REQUISITION. 
War Depart 
Q. M. D. Form No. 60. 
(Modified January 13, 1908.) 



\'o. 112-4. 

Date, .1 une 25, 1909. 

1 1 services. 
Vppropriation, as below. 



APPROPRIATION "REGULAR Si " FISCAL YEAH 





Con- 




Quan- 


sumed 




tity 


pre- 


Re- 


on 


V011S 


quired. 


hand. 


quar- 
ter. 











Description of an icles. 



One tinner, 10 days, at $2.50 
per day. 



Esti- 
mated 
cost of 
quan- 
tity re- 
quired. 



Remarl 

art'cle must be 
stated 

Circular No. 7, Q. 
M. G. O., 1909. 



ap- 
proved 

C.Q.M, 



cost of 
articles 
sup- 
plied. 



$25.00 ! Item R. S. 7c— The $25.00 
services of 1 tie I h 
asked for are rieci 
sary to place the 
cooking i b risils a 
this 

repair. The funds 
for paymenl of this 
employee should be 
supplied Immediate- 
ly after July 1st, if 
request is approvi d. 



APPROPRIATION "INCIDENTAL EXPENSES," FISCAL YEAR, 1910. 



Shoeing public animals, 6 
horses and 4 mules during 
first quarter, at $1.50 per 
animal. 



Hire of a veterinarian to ad- 
minister the mallein test to 
public animals at post. 10 
visits at $5.00 per visit. 



Total, I. E 83. 00 




Item I. E. 32. This 

work is to be done 
underinforn 
ment pending the 
assignment of a per- 
manent blacksmith. 
I. E.26 




APPROPRIATION "ARMY TRANSPORTATION," FISCAL YEAR, 1910. 



Hire of a saddler 10 days, at 
$2.00 per day. 

For repair of 7 wagons and re- 
painting same. To be done 
under agreement at an ap- 
proximate cost of $12.50 per 
wagon. 



Total A. T. 



$20. 00 
87.50 



107. 50 



Item A. T. 24.— Re- 
pairing harness at 
post. 

Item A. T. 20.— The 7 
wagons at the post 
are badly in need of 
repairs. It is esti- 
mated that the work 
can be done within 
the figures named. 



$20. 00 
87.50 



Respectfully submitted. 

Approved : 

, Commanding. 

Station, Fort Andrews, Mass. 



-, Quartermaster. 



(80) 



APPENDIX 18. 



First quarter fiscal year 1910. 
To be supplied from 



REQUISITION. 

War Department. 

Q. M. D. Form No. 60. 

(Modified January 13, 1908.) 



No. 112-5. 
Date, July 10, 1909. 
Class IV services. 
Appropriation. A. T. 



APPROPRIATION "ARMY TRANSPORTATION," FISCAL YEAR 1910. 



Quan- 
tity 
on 

hand. 


Con- 
sumed 
pre- 
vious 
quar- 
ter. 


Re- 
quired. 


Description of articles. 


Esti- 
mated 
cost of 

quan- 
tity re- 
quired. 


Remarks: Useforeach 
article must be 
stated. Pars. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 


Quan- 
tity 
ap- 
proved 

by 
C. Q. M. 


Actual 
cost of 
articles 
sup- 
plied. 








Scraping and repainting bot- 
tom of steamer "Capt. Gregg.'' 
Hauling steamer on ways 

Replacing 6 stanchions on port 

side forward. 
Furnishing and installing new 

capstan. 

Total 


$375.00 
75.00 

12.00 
35.00 


Item A. T. 43 

This work to be adver- 
tised for and done 
under formal agree- 
ment. 








497.00 


$497. 00 













Approved Q. M. G. O., July 25, 1909. Charge to Q. M. G. O., #244244. 
Respectfully submitted. 
Approved: 



— , Quartermaster. 



— , Commanding. 
Station, Fort Andrews, Mass 



(87) 



APPENDIX 19. 



First quarter fiscal year 1910. 
To be supplied from 



; REQUISITION. 
War Department. 
Q. M. D. Form No. 60. 
ed January 13, 1908.) 



No. 112-6. 

Date, July 10, 1909. 

Class D. ' 

A ppropriation, as stated . 



APPROPRIATION "REGULAR SUPPLIES," FISCAL YEAR 1910. 



Quan- 
tity 
on 

hand. 


Con- 
sumed 
pre- 
vious 
quar- 
ter. 


Re- 
quired. 


Description of ar> 


Esti- 
mated 
cost of 

quan- 
tity re- 
quired. 


Remarks: Use for each 
article must be 
stated. Pars. 49, 50, 
Circular No. 7, Q. 
M. G. O., 1909. 


Quan- 

tity- 

ap- 

proved 

by 
C. Q. M. 


Actual 
cost of 
articles 
sup- 
plied. 






4 
3 


Radiators, each 32 sq. feet heat- 
ing surface, tapped for 1" 
pipe. Plate 6 Nelson's Cata- 
logue, page 12. 

Electric testine machine. Plate 
60 Electric Mfg. Co. Cata- 
logue, 1908, page 364. 


$48. 00 
125.00 


Item R. S. 3. To re- 
place 4 radiators in 
troop barracks, 
cracked and unserv- 
iceable. 

it .in U.S. 9. Required 
to test electric light- 
ing system for breaks 
in insulation, etc. 


4 

1 


$48.00 
125.00 




Total 


173.00 




173. 00 













APPROPRIATION *'R. W. W. AND D. 4," FISCAL YEAR 1910. 



Road scraper, 2-horse. Plate $110.00 
10, page 16, Simmonds Hdwe. I 
Catalogue, 1908. 



ItemR. W. W. <fe D. 
la. For use in con- 
nection with repairs 
of roads at this post. 



$110.00 



Approved by Q. M. G. O., July 25, 1909, for purchase by CQ.M. O. 
Charge to Q. M. G. O. £221212. 

Respectfully submitted. 
Approved: 



-, Quartermaster . 



— , Commanding. 
Station, Fort Andrews, Mass. 



(88) 



APPENDIX 20. 



Class A. 



lation blank, invoice, or receipt.] 



Req. 112-1 



Transfer of quartermaster supplies from Chief Q. M., Department of the East, to 
, Q . M. at Fort Andrews, Mass., for transportation and delivery to 



Quantity 
(in figures). 



1 
12 
12 
72 
3 
12 
3 
24 
1 
2 
1 

12 

1 

24 

6 

500 

12 

36 

12 

6 

36 

1,000 

10 

100 

250 

300 

20 

500 

1,000 

24 

144 

12 

2 

6 

12 

72 

6 



Articles. 



HILAR SUPPLIES. 

Alphabet, steel, set 

Baskets, coal 

Bands, rubber, gross 

Blocks, memo. £2026 

Boards, clip, letter size 

Books, blank, 3 qr. horizontal ruling 

Books, letter-copy, letter size 

Books, memo., | ocketsize, flexible cover 

Book, time, small 

Bowls, copying 

Brush, copying 

Clips, paper, GEM, gross 

Crayons, gross 

Erasers, rubber, Faber'sl.& P 

Erasers, steel 

Fasteners, paper, McG ill 's, £2 

Folders, paper 

Ink, black, pts 

Ink, red, bots. 2 oz 

Inkstands, single 

Mucilage, bots. 4 oz 

Paper, carbon, sheets. . 

Paper, folio post, qrs 

Paper, foolscap, qrs 

Paper, legal cap, qrs 

Paper, letter, qrs 

Paper, note, qrs 

Paper, blotting, sheets 

Paper, T. W. letter, No. 2i, qrs 

Paste, library, bots 

Pencils, lead', Dixon's, £2 

Pens, steel, gross.4 #048, 4 Spencerian #2 and 4 J stub 

Racks, pen 

Sponges, cup 

Tape, office, spools 

Wax, sealing, ozs 

Weights, paper 

Total R . S 

INCIDENTAL EXPENSES. 

Clock, office 

Stand, dictionary 

Tacks, thumb 

Total I. E 

ROADS, WALKS, WHARVES, AND DRAINAGE. 

Drainers, cast iron, J" perforation; Clow catalogue 
plate 7, page 39. 



Cost when 
new: 



3.00 

2.00 

2.75 

1.20 

1.20 

4.00 

3.60 

.15 

.30 

.25 

.23 

1.00 

1.50 

1.00 

2.40 

4.00 

1.00 

1.25 

3. 50 

10.00 

2.50 

1.00 

26.00 

34. 00 

2.00 

10.00 

11.00 

2.50 

2.88 

3.00 

.50 

.60 

1.40 

.75 



Condition. 



150. 98 



5.00 

1.50 

.24 



0.74 



Good 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 

....do 



Good. 

do 

....do 



Remarks 



Good. 



Item 1. 

Do. 
Item 27. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 

Do. 



Item 12. 
Do. 
Do. 



Item 7. 



(89) 



APPENDIX 21. 



Class A. 



[Combination blank, invoice or receipt. 



Transfer of quartermaster supplies from depot, Q. M. at Philadelphia, Pa. 
Q. M. at Fort Andrews, Mass., for transportation and delivery to 



Req. 112-3. 



to 



Quantity 
(in figures) 



Articles. 



REGULAR SUPPLIES 

Bowls, chopping 

Chopper, meat 

Cleaver 

Dippers 

Forks, meat 

Graters 

Knives, bread 

Knives, butcher 

Mill, coffee 

Openers, can 

Pans, frying 

Saw, meat - 

Scale and weight 

Total 



Cost when 
new. 



Condition. 



$2.40 

5.50 
.63 
.70 
.44 

1.08 
.72 
.00 

4.07 
.60 

2.28 
.65 

3.95 



23.62 



Good.. 
....do. 
....do. 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 
....do 



Remarks. 



Item 6. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 



Supplied from stock. Requisition completed. 

Invoiced this 15 day of June, 1909, and dropped per receipt, voucher No. 432, 1st 
quarter fiscal year 1910. Return of invoicing officer. 



(90) 



Invoicing Officer. 



APPENDIX 22. 



Class A. 



[Combination blank, invoice, or receipt.] 



Transfer of quartermaster supplies from depot, Q. M., at New York City, to- 
at Fort Andrews, Mass., for transportation and delivery to 



Req. 112-1 . 

-Q.M., 



Quantity 
(in figures). 



144 

6 

3 

3,000 



Articles. 



REGULAR SUPPLIES. 

Blades, hack-saw 

Boilers, coffee, 30 galls., copper bottom, round, 
with faucets. 

Boilers, round, 20 galls., square, with copper bot- 
tom. 

Boilers, round, 20 galls., copper bottom, with fau- 
cets. 

Chimneys, lamp, for Q. M. D. lamps 

Chisels, cold, h" face 

Dusters, feather 

Envelopes, official . ap, Xo. 9 

Total 

INCIDENTAL EXPENSES. 

Alum, lbs 

Anvil, 200 lbs 

Baskets, desk 

Baskets, waste 

Brushes, desk 

Compound, welding, lbs 

Mats, cuspidor, rubber 

Mats, door, rope 

V, reaches, Stillson, 12" 

Total 

ARMY TRANSPORTATION. 

Aprons, rain, amb 

Awls, saddlers, 1" 

Blades, awl, 1" 

Blankets, horse 

Brooms, stable 

Brushes, horse 

Blocks, brake, E. W 

Boards, sand, E. W 

Bolts, kin", j-;. W 

Chains, fifth 

Links, open, §" 

Metal, babbit^ lbs 

Pots, glue 

Rasps, wood, 9" 

Screw-drivers, spiral 

Squares, steel 

Wrenches, monkey, 10" 

Total 

WATER AND SEWERS, MILITARY POSTS. 

Brooms, corn 

Cloth, emery, sheets 

( utter, pipe, 3 wheel, for pipe from 1" to 4" 

Grease, Albany, lbs 

Vise, pipe, for pipe 1" to G" 

Total 



Cost when 
new. 



$1.00 
5.00 

2.20 

9.00 

6.00 

.90 

3.75 

6.40 



Condition. 



Good 

....do... 



34.25 



2.00 
14.50 
1.35 
1.75 
1.20 
3.00 
3.60 
3.00 
3.00 



....do , 

....do 

....do 

....do 

....do 



....do 
....do 

....do 

....do 

....do 
....do 



33.40 


Good 




7.00 


Item 25o 


.90 


do 


Item 24« . 


.60 


do 


Do. 


40.00 


do 


216 & 22'/. 


24.00 


do 


Do. 


12.00 


do 


Do. 


2.40 


do 


Item 26a. 


7.20 


do 


Do. 


.60 


do 


Do. 


6.00 


do 


Do. 


4.00 


do 


Do. 


4.50 


do 


Do. 


.70 


do 


Item 26b. 


1.20 


do 


Do. 


2.00 


do 


Do. 


1.00 


do 


Do. 


2.50 


do 


Do. 


116.60 




3.00 


1, 2, 3, 4,?5 


.40 


do 


Item 4. 


5.00 


do 


Do. 


5.00 


do 


Items 4, 5. 


15.00 


do 


Items 1.4. 



28.40 



Remarks. 



Item 9. 
Item 6. 

Do. 

Do. 

Item 9o. 
Item 9. 
Do. 

Item 27. 



Item 33. 
Item 29. 
Item 12. 

Do. 

Do. 
Item 29. 
Item 12. 

Do. 



Partial supply. Supplies from stock. 

Invoiced this 20th day of June, 1909, and dropped per receipt, voucher No. 520, 
4th quarter fiscal year 1909. Return of invoicing officer. 

Invoicing Officer. 
(91) 



APPENDIX 23. 



Class A. 



[Combination blank, invoice or receipt.] 



Transfer of quartermaster supplies from depot Q. M. at Neiv York City, to 
at Fort Andrews, Mass., for transportation and delivery to 



Req. 112-2. 
— , Q. M. 



Quantity 
(in figures). 



Articles. 



ARMY TRANSPORTATION. 
FOR LAUNCH "CAPT. GREGG." 

Acid, muriatic, pall 

Alcohol, wood, gall 

Asbestos wicking, lbs. J" 

Brooms, corn 

Broom, coir 

Brushes, varnish, flat, 1" 

Brushes, scrubbing 

Brush, tube 3" 

Buckets, water, G. I., 3-gall 

Cement, smooth-on, lbs 

Chisels, cold, I" face 

Compound, boiler, lbs 

Emer5 _ , powdered, lbs 

Hose, steam, V', feet 

Total 



Supplied from stock. Requisition completed. 



Cost when 
new. 



38.03 



Condition. 



Remarks. 



$5.75 


Good 


3.00 


do 


.75 


do 


2.10 


do 


1.50 


do 


1.00 


do 


.30 


do 


4.00 


do 


2.88 


do 


2.50 


do 


1.00 


do 


6.00 


do 


.75 


do 


0.50 


do 



All item 41& 



Invoiced this 20th day of June, 1909, and dropped per receipt, voucher No. 654, 
4th quarter, fiscal year 1909. Return of invoicing officer. 



(92) 



Invoicing Officer. 



APPENDIX 24. 



Class A. 



[Combination blank, invoice or receipt.] 



Req. 112-1. 



Transfer of quartermaster supplies from depot Q. M. at New York City to Q. M. at 
Fort Andrews, Mass., for transportation and delivery to — — — ■ . 



Quantity 
(in figures). 


Articles. 


Cost when 
new. 

$2.00 
4. 50 

7. 30 

1.50 
2. 25 
3.75 
20.00 
5. 00 


Condition. 

Good 

do 

do 

do 

do 

do 

do 

do 

Good 

do 

do 

Good 

do 

do 

do 

do 

do 

do 

Good 


Remarks. 


2 


EEGULAE SUPPLIES. 

Alcohol, wood, galls 




30 
10 


Asbestos, lbs 

Asphaltum, galls 


Item 76. 
/5 Item 7a. 
\5 Item 76. 


2 


Bars, pick 


li 


Charcoal, bushels 




1 


Clay, fire, bbl 




250 


Compound, boiler, lbs 


/100 Item 9. 
\150 Item 11. 


1 


Cleaner, flue, 3" 




Total 






4ti. 30 






INCIDENTAL EXPENSES. 

Acid, carbolic, crude, galls 




50 


<;. oo 

5. 40 

2. 70 




5 


Acid , muriatic, galls 


Do 


3 


Alcohol, wood, galls 






Total 






14.10 






WATEPv AND SEWERS, MILITARY POSTS. 

Alum. lbs 




50 


5.00 

6.00 

7.00 

25. 00 

6. 00 

7. 50 

5.00 




500 


Brick, fire 


Do 


2 


Brushes, Hue, 3" 


Do 


50 


Oil, cylinder, gall 


Do 


10 


Oil, engine, galls 


Do 


1 


Tools, firms, set 


Do 


1 


Torch, gasoline 






Total 






61.50 






ROADS, WALKS, WHARVES, AND DRAINAGE. 

Hammers, stone. 4 lbs 




6 


2.00 











Purchased. i ; iq i ! m completed. 

Invoiced this 15 day of July, 1909, and dropped per receipt, voucher No. 640, 1st 
quarter, fiscal year 1910. Return of invoicing officer. 



(93) 



Invoicing Officer. 



APPENDIX 25. 



Class A. 



[Combination blank, invoice, or receipt.] 



Req. 112-8. 



Transfer of .quartermaster supplies from depot Q. M. at Jejfersonville, Ind., to 
Q. M. at Fort Andrews, Mass., for transportation and delivery to 



Quantity 

(in figures) 



Articles. 



APPROPRIATION "REGULAR SUPPLIES," FISCAL 
YEAR 1910. 

Army ranges, No. 1 

Army ranges, No. 3 

Army ranges, No. 4 

Total 

APPROPRIATION "ARMY TRANSPORTATION," 
FISCAL YEAR 1910. 

Carts, dump 

Carts hand 

Waions. escort 

Wheels, front, E. W 

Wheels, escort, hind 

Total 



Cost when 
new. 



126 72 

230. 00 



97 50 

101.88 

227. 00 

36.00 

54.00 



536. 3S 



Condition. 



Remarks. 



Good Item 4. 

....do | Do. 

...do ' Do. 



Good ! Item 27. 

....do ; Do. 

do ! Item 25. 

do [| 

....do '< Do. 



Supplies from stock. Requisition completed . 

Invoiced this 10 day of Aug., 1909, and dropped per receipt, voucher No. 654, 1st 
quarter, fiscal year 1910. Return of invoicing officer. 



(94) 



ring Officer. 



APPENDIX 26. 



Class A. 



[Combination blank, invoice or receipt.] 



Req. 112-9. 



Transfer of quartermaster supplies from depot Q. M. at Philadelphia, Pa. , to 
Q. M. at Fort Andrews, Mass., for transportation and delivery to 



Quantity 
(in figures), 



63 

312 
63 
63 
39 

312 
42 

156 
63 
30 

312 
30 

312 
63 
63 

312 

312 



Articles. 



Cost when 
new. 



REGULAR SUPPLIES. 

Boats, gravy 

B owls 

Bowls, sugar 

Boxes, pepper 

Cruets, vinegar 

Cups 

Dishes, pickle 

Dishes, vegetable 

Pitchers, syrup 

Pitchers, water 

dinner 

Plates, meat 

Plates, soup 

Pots, mustard 

Salt cellars 



Tumblers 

Total 



£17. 01 

37.44 

17.01 

2. 52 

9.75 

24.96 

7.98 

49.92 

35.91 

18.30 

28. 08 

33. 60 

31.20 

8.82 

:; L5 

21 . 84 

12. 48 






Condition. 



Good 

....do.... 
....do.... 
....do.... 
....do.... 
....do.... 
....do.... 
....do.... 
....do.... 
....do.... 
....do.... 
....do.... 
....do.... 
....do.... 
....do.... 
....do.... 
....do.... 



Remarks. 



Item 22. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 



Supplies from stock. Requisition completed. 

Invoiced this 10 day of Aug., 1909 and dropped per receipt, voucher No. 1320, 
1st quarter, fiscal year 1910. Return of invoicing officer. 



(95) 



Invoicing Officer. 



APPENDIX 27. 



Class A. 



[Combination blank, invoice or receipt. 



Transfer of quartermaster supplies from depot Q. M. at New York City, to 
at Fort Andrews, Mass., for transportation and delivery to 



Req. 112-7. 
Q. M. 



Quantity 
(in figures) 



5 

5 
12 

1 

1 

2 

3 

6 

6 

3 

12 

.50 

30 

6 

800 

72 

1 

12 

100 

50 

100 

100 

3 

1 

10 

10 

1 



Articles. 



REGULAR SUPPLIES. 



' sweep . 



Acid, sulphuric, galls. 

Ammonia, galls 

Adjusters, lamp cord. 
carpenter's, 12' ; 

Bronze, gold, lb 

Brushes, floor 

Brushes, paint. 1-1" and 2-3". . . 

Brushes, scrubbing 

Buckets, G. I 

Cans, oil. squirt, copper, 1 qt 

( larbons, Electra 

Cards, steam indicator 

Cement, gas pipe, lbs 

Chisels, wood. \". \", 1", 2 each. 

Cord, lamp, type VIII, feet 

Elbows, C. I., I'." 

Electrolite. carbon 

Files, flat, 2-4*" and 10-6" 

Graphite, lbs 

Grease, Albany, lbs 

Hose, steam, 1", ft 

Hose, garden, wire wound, i", ft. 

Knobs, porcelain. f", gross 

Line, tape, 100 feet 

Packing, rubber, lbs 

Packing, valve-rod, lbs 

Paper, emery, ream No. 000 



10 Paper, sand, No. 001, qrs. 



100 
1 
1 

100 



Rags, cleaning, lbs. 

Square, try. 4" 

Valve, blow-off 

Wire, type VIII, lbs. 

Total 



i AL EXPENSES. 



Boxes, letter 

Box. shoeing 

Braces, ratchet 

Butterises, farriers 

Cutter, clinch 

Cuspidors 

Dividers 

Drills, -wist. ,';." 

Grindstone, complete 

rs, blacksmith, ljlbs. 

Hardies 

Wrenches, monkey 

Belladonna. F. E. ozs 

Camphor, gum, lbs 

Capsicum, ozs 

Chloroform, lbs 

Cosmoline, lbs 

Creolin, lbs 

meal, lbs 

Iodoform, ozs 

Oil. olive, galls 

Quinine, sulphate of, ozs 

Salol, ozs 

Tar. pine, lbs 



Cost when 
new. 



Condition. 



Remarks. 



Total.. 



S5.50 


Good 


Item 9. 


1.5. 00 


do 


Do. 


.60 


do 


Do. 


1.10 


do 


Do. 


2.00 


do 


Do. 


1.80 


do 


Do. 


.7.5 


do 


Do. 


.90 


do 


Do. 


3.00 


do 


Do. 


• 2.25 


do 


Do. 


4.20 


do 


Do. 


1.50 


do 


Do. 


1.50 


do 


Do. 


4.20 


do 


Do. 


24.00 


do 


Do. 


36.00 


do 


Do. 


18.00 


do 


Do. 


. e> 


do 


Do. 


17.00 


do 


Do. 


5.50 


do 


Do. 


40.00 


do 


Do. 


15.00 


do 


Do. 


4.05 


do 


Do. 


2.50 


do 


Do. 


4.00 


do 


Do. 


12.50 


do 


Do. 


1.80 


do 


Do. 


1.30 


do 


Do. 


12.00 


do 


Do. 


.30 


do 


Do. 


2.50 


do 


Do. 


26.00 


do 


Do. 


267. 50 




2. 10 


Good 


Item 12. 


1. 25 


do 


Item 29. 


3. oo 


do 


Do. 


.50 


do 


Do. 




do 


1)0. 


L. 20 


do 


Item 12. 


,.60 


do 


Item 29. 


1.44 


do 


Do. 


1.64 


do 


Do. 


.7;". 


do 


Do. 


.80 


do 


Do. 




do 


Do. 




do 


Item 27 


3. 00 


do 


Do. 




do 


Do. 


.40 


do 


Do. 


1.00 


do 


Do. 


3. 0(1 


do 


Do. 


.70 


do 


Do. 


2. 20 


do 


Do. 


11.20 


do 


Do. 


1. 38 


do 


Do. 


. 75 


do 


Do. 


,. r 


do 


Do. 


43.11 





(96) 



97 

Transfer of quartermaster supplies from depot Q. M. at New York City, to , Q. M. 

at Fort Andrews, Mass., for transportation and delivery to Continued. 



Quantity 
(in figures), 



Articles. 



ARMY TRANSPORTATION. 



12 Bands, back, amb . . . 
12 Bands, back, 6-mule. . 
12 Bands, belly, amb . . . 

3 Bars, brake 

4 Beams, brake, E. W. 

1 I Bed, escort wagon. . . 

I Blankets, pack 

2 i Blankets, saddle 

24 j Blocks, brake 

12 j Boards, bottom, E . \\ 

2 Bolsters, E. W 

600 Bolts, carriage, 100 |" 
J" by 2". 
6 Boxings, wheel, E. W. . 

1 Breechings, amb. set 

2 Bridles, riding 

6 Brushes, horse 

6 Collars, amb. harness, 20" 

Total 



by 3", 100 , s g " by 3J", 400 



100 

75 

100 

34 

2 

6 

72 

10 

300 

300 

144 

1 

32 

4 



WATER AND SEWERS, MILITARY POSTS. 



Asbestos, sq. ft 

Belting, leather, ft 

Canvas, yds. Np. xx 54" wide. 

Cocks, bibb, brass, j" 

Cocks, cylinder 

Mops, cotton 

Nipples, G. [., |" 

Packing rubber, lbs 

Pipe : G. I., |", ft 

Pipe, lead, i", lbs 

Reducers, G. I. from 1" to §". 

Torch, gasoline 

Tubes, boiler, 1" 

Valves, gale, 12" 



Cost when 
new. 



$12. 00 
16. 32 
6.00 
3.00 
4.80 
27.50 
19.50 
3.00 
6.00 
5.40 
1.60 
2.16 

3.00 
2.75 
5.80 
4.56 
15.42 



Total. 



138. 81 



8.00 

15. Oil 

45. 00 

51.00 

3.00 

1.20 

7.20 

4. 50 

45. 00 

27.00 

14.40 

4.50 

64.00 

36.00 



325. SO 



Condition. 



Good... 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 

....do. 
....do. 
....do. 
....do. 
....do. 



Good.. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 
....do. 



Remarks. 



Item 246. 

Do. 

Do. 
Item 26a. 

Do 

Do. 
Item 236. 

Do. 
Item 26a. 

Do. 

Do. 

Do. 

Do. 
Do. 

Item 23d. 
216 & 226. 
Item 23d. 



Items 4, 5. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 
Do. 



Charge to letter of apportionment 11011. 
Supplies from stock. Requisition completed. 

Invoiced this 10th day of Aug., 1909, and dropped per receipt, voucher No. 865, 
1st quarter, fiscal year 1910. Return of iuvoicing officer. 



75014—09- 



Invoicing Officer. 



APPENDIX 28. 



[First page of cover.— Form 126 (amended Feb. 8-09).] 

Annual estimate of repairs required for public buildings. 

At Fort Monroe, Va., during the year ending March 1, 1910- 
Respectfully submitted. 

j 
, Quartermaster. 



Approval recommended as indicated in first column. 



RECAPITULATION. 



-, Commanding Post. 



Apportionment. 


Kstimate. 


Recommended 

by department 

commander. 

$865 

325 

185 

14 


Allotted 




B. & Q 


SI, 025. 50 

377. 00 

335. 00 

14.00 


S500 


R.S 

W. & S 


240 
185 


I. E 


14 






K.T... 


35.00 


35 




35 






Total 


1,786.50 


1,424 




974 







Date, , 1909. 

Recommended as indicated in second column. 



Commanding Department. 



Date, , 1909. 

Allotted as indicated in red in third column. 



-, Commanding Department. 



(98) 



99 



[Second page of cover.] 
INSTRUCTIONS. 

1. To be mailed from the post not later than April 1st, and forwarded to The 
Adjutant-General from department headquarters not later than April 15th. 

2. The estimates will be prepared in triplicate for posts under the jurisdiction 
of department commanders. The three copies will be forwarded to department 
headquarters and one copy with recommendations of the department author- 
ities forwarded to The Adjutant-General. For depots and independent stations 
the estimate will be prepared in duplicate, and both copies with recommendations 
forwarded to The Adjutant-General. Apportionments will be made, based upon 
these estimates, which will then be returned to the department for allotment to 
the post. After allotment has been made by the department commander, one 
copy of each report will be forwarded to The Adjutant-General and one copy will 
be sent to the post, one copy being retained at department headquarters. 

3. Estimates for the Philippine division will be forwarded as above to the divi- 
sion commander for his action. 

4. See paragraphs 1022, 1023, 1024, 1025, and 1485, Army Regulations, 190S, and 
General Orders 163, War Department, of 1908. 

5. A page or sheet will be inserted for each building at the post and for each 
iron flagstaff, garbage crematory, power-plant building, etc. Sheets will be 
arranged according to the numbers of the buildings and bound in covers in serial 
order. 

6. This estimate will include repairs to 

(a) The building proper. 

(b) The steam, hot water, or hot air heating apparatus within the building. 

(c) The lighting fixtures within the building. 

(d) The plumbing within the building. 

7. For hospitals and hospital corps sergeants' quarters, all expenditures for 
repairs during the preceding year will be reported, but estimates will be sub- 
mitted on this form only for repairs required to heating apparatus or lighting 
fixtures. Estimates for other repairs, chargeable to the appropriations for hos- 
pitals and hospital stewards' quarters, are to be forwarded separately by the 
surgeon for the action of the Surgeon-General. 

8. Estimates for repairs to shooting galleries and other buildings chargeable to 
the appropriation for " Shooting galleries and ranges," will be rendered separately 
to The Adjutant-General, but exnendituresfor preceding year will be reported on 
these blanks. 

9. The appropriations from which repairs are payable are as follows: 

(a) Barracks and quarters.— Repairs to all public buildings at established posts 
in the United States, except those indicated in these instructions as payable 
from other appropriations. 

(b) Barracks and quarters, Philippine Islands. — Repairs to public buildings in 
the Philippine Islands which in the United States are made from the appropria- 
tion •' Barracks and quarters." 

(c) Reiulir supplies.— Repairs to bakery and laundry and power-plant build- 
ings, steam-cooking systems, heating apparatus and gas or electric fixtures in 
all buildings except post exchanges and gymnasiums, and electric wiring or gas 
piping in all buildings except hospitals and hospital stewards' quarters, post 
exchanges, and gymnasiums. 

(d) Incidental expenses.— Repairs to iron flagstafls, electric bells, and fire-alarm 
systems. 

i (e) Water and sewers. — Repairs to crematories and pump houses, and plumb- 
in" in all buildings except hospitals, hospital stewards' quarters, post exchanges, 
and gymnasiums. 



100 



[Third page of cover.] 

(f) Army transportation.— Repairs to elevators in all public buildings, where 
installed, except hospitals. 

10. In reporting expenditures made during preceding year all repairs to each 
building and its appurtenances during the prescribed time will be included, no 
matter from what appropriation paid, but additions to buildings, alterations, 
and remodeling of same, and new installation of plumbing, heating, and lighting 
systems will not be reported or estimated for on this form. Repairs to window 
and door screens, wail lockers, and other appurtenances will be included in esti- 
mates for repairs to building proper, but the installation of same will not be 
included in the report of cost or in the estimates of repairs required. (A com- 
plete renewal of plumbing, heating or lighting systems, screens, etc., for a building 
or a renewal of a substantial part of an si systems will he classed as an 
installation and will not be included in these estimut 

11. Water and sewer systems, pumping plants, heating, lighting and power 
plants, wharves and boathouses, roads, walks, grading, etc.. will not be included 
in these estimates. (Repairs to pump houses and to power-plant buildings will 
be included, but repairs to machinery contained in these buildings will be omitted 
from these estimates.) 

12. Chief quartermasters and post quartermasters will enter for each building, 
on their copy of Historical Record, the amounts reported herein as expended 
during the preceding year. 



101 



Place, Monroe, Fort, Va. 

(Designation:) Administration building; condition, good. 



Expenditures since March 1st, preceding year. 



Repairs to building (B. & Q.) 

Repairs to heating plant (R. S.) 

Repairs to lighting (R. S.) 

Repairs to plumbing (W. & S.) 

Repairs to (I. E.) 

Repairs to (A. T.) 

Total 



$185 


00 


30 


00 


20 


00 


32 


00 


8 


00 


10 





285 00 



Estimate of amount required for ensuing F. Y. 

(a) For repairs to building proper (B. & Q.) 

Painting metal ceilings 

Varnishing woodwork 

Repairing locks on doors 

Glass for basement windows 



35 


00 


175 


00 


8 


00 


13 


00 



(6) For repairs to heating apparatus. . . 
1 set of grate liars 



...(R.S.) 



231 



mi 



mi 



(See reverse side for other repairs.) 

No. of Bldg., 77. 



102 



No. of Bldg., 77. 
(Designation: ) Administration building — (continued). 



(c) For repairs to lighting (R. S.) 

1 switch box 

Repairs to elec. It. meter 

(<2) For repairs to plumbing (W. <& S.) 

1 tank regulator 

Replacing hot-water heater 

Replacing.v ash howl in lavatory 



For other repairs (if any) (A. T.) 

Repairs to elevator 




TOTAL FOR EACH APPROPRIATION. 



Appropriation. 



B.&Q 

R.S 

W.& 3.... 
A.T 

Total 



Estimate. 



Recom- 
mended by I 

depart- 
ment com- 
mander. 



Allotted. 









$231 


$215 


$100 


85 ! 


75 


50 


L97 


150 


150 


35 


35 


35 



548 



475 



335 



103 



Place, Monroe, Fort, Va. 

(Designation:) Double barracks; condition, good. 



Expenditures since March 1st, preceding^year. 



Repairs to building (B. & Q.) 

Repairs to heating plant (R. S.) 

Repairs to lighting (R. S.) 

Repairs to plumbing (W. & S.) 

Repairs to (I. E.) 

Repairs to ( ) 

Total 

Estimate of amount required for ensuing F. Y. 
(o) For repairs to building proper (B. & Q.) 

Building No. 10. 

Repairs to gutters and downspouts 

Plastering ceiling 

Painting woodwork 

Building No. 11. 

Repairs to windows and doors 

Repairs to main stairway 

Repairs to wainscoting on first floor 

(6) For repairs to heating apparatus (R. S.) 

Building No. 10. 

Repairs to furnace 

Repairs to ventilators 

Building No. 11. 

Repairs to ventilators 



$120 


00 


28 


00 


13 


00 


5 


00 


1 


00 






167 


00 



59 


50 


45 00 


175 00 


35 ' 00 


48 00 


37 | 00 



399 50 



00 



00 



(See reverse side for other repairs.) 

No. of Bldg., 10 and 11. 



104 



No. of Bldg., 10 and 11. 



(Designation:) Double barracks — (continued). 



(c) For repairs to lighting (R. S.) 

Building No. 10. 
Repairs to wall switches 


$15 


no 


Repairs to elec. wiring 


10 00 


Building No. 11. 
Repairs elec. light fixtures in dormitory 


34 00 


Repairing electric meter 


8 00 








.7 00 


(d) For repairs to plumbing (W. & 8;) 

Building No. 10. 
Repairing urinal stalls 


25 | 00 


Repairing washbowl 


5 ' 00 


New sink in lavatory 


8 nn 


Building No. 11. 
Repairing water-supply pipes 


32 

28 
10 


00 


Repairing waste pipe . ! 


00 


Repairing water-closet 


00 








108 


00 


For other repairs (if any) (I. E.) 

Building No. 11. 
Repairing electric bells 


9 


00 









TOTAL FOR EACH APPROPRIATION. 




Appropriation. 


Estimate. 


Recom- 
mended by 

depart- 
mem com- 
mander. 


Allotted. 


B.&Q 

R.S 


$399. 50 

147. 00 

108. 00 

9.00 


8350. 00 

125. 00 

100. 00 

9.00 


$200. 00 
100 00 


VV.& S 


100 00 


I.E 


9 00 






Total 


663. 50 


584.00 


409 00 







105 



Place, Monroe, Fort, Va. 

(Designation:) Double officers' quarters; condition, fair. 



Expenditures since March 1st, preceding year. 



Repairs to building (B. & Q.) 

Repairs to heating plant (R. S.) 

Repairs to lighting (R. S.) 

Repairs to plumbing (W. & S.) 

Repairs to (I.E.) 

Repairs to ( ) 

Total 



Estimate of amount required for ensuing F. Y. 
(a) For repairs to building proper (B. & Q.) 

Building No. so. 



Repairs to sash 

Repairs to stairs 

Relaying floors 1st story . 



$328 , 


00 


17 


00 


2 


00 


11 


00 


1| 


75 







Building No. 51. 



Renewing pillars on porch 

Repairs to doors and windows. 



(6) For repairs to heating apparatus — (R. S.) 

Building No. 50. 
Repairs to heating pipes 

Building No. 51. 
Repairs to furnace 



359 



35 
15 
i 50 



i JO 
L5 



395 



00 



00 



• era *ide. for other repairs.) 

No. of Bldg., 50 an.) .1 



106 



No. of Bldg., 50 and 51. 

(Designation:) Double officers' quarters — (continued). 



(c) For repairs to lighting (R. S.) 

Building No. 50. 



Repairs electric wiring.. 
Repairing elec. fixtures . 



$20 
18 



Building No. 51. 
Repairing watt meter 



7 : 00 



45 00 



(J) For repairs to plumbing (W. & S.) 

Building No. 60. 

Washers for spigots 

Replacing washbowl 



Building No. 51. 



Repairing water-closet tank. 
Repairing waste pipe 



30 



For other repairs (if any) (I. E.) 

2 new batteries for elec. bell system 



00 



TOTAL FOR EACH APPROPRIATION. 



. ; propria tkra. 


Estimati'. 

$395 

145 

30 

5 


Recom- 
mended by 
depart- * 
ment com- 
mander. 


Allotted. 


B. &Q 

R. S 

W. &S 


$300 

125 

30 

5 


$200 
90 
30 


I. E 


5 


Total 


575 


460 


325 







107 



Si 



2. *- 

Si « 

I 1 



to, , 

CO 

?§> 

s s 






fas 

aj ft 

.-ft 

ft-H 



g 3 



CO ooo 

ddood 



■p 9) 

a .9 



rj SO 

tig 
«,d 



§ 

| 



ft'o 
G bo£ 

-: - >- 

h S o 



ft 

ft^, 

3 c3 



Km 



t>» 



ft 

-^2 

d,o 



o to 

«3 



~ Sis 
so aft 
a o co 
:s.SaMPn 



oooo 



•a 



liii 

S3?? a 

ft^ Cj£2 
05 g bocS 



: so 



bo be bo 

o g us g 

be bofe a 
S3 cd 
oooo 



C3 c3 c3 c3 

ftftftft 

CD CO Q> <X> 



a boa> 
3 d n 

flo CD 

.Sod 



:-3 



:°o :d 

■8 3 sag 
:"sf Ss 



CSMM 
■P O H © 

■ a 2 „r ft'o? 

, bo+j *3 +^> ^h 

"35* .a i_ ta — 
a h a " c — 

eoftH 



a> .2 



to 



g s ~ 

■£ S d 
a> °.S 

_ oradiK 
bo to 

3 






108 

[Form No. 127 (authorized by Sect'y of War, Feb. 11th, 1909).] 

Annual estimate of repairs required to machinery and apparatus of lighting plant, lighting sys- 
tem exterior to buildings, central heating plants, and healing systems exterior to buildings. 

At Fort Brown during year ending March let, 1910. 
Respectfully submitted. 

> 

Quartermaster. 

Approved. 

, Commanding. 

AMOUNT OF ESTIMATE FOR REPAIRS (APPROPRIATION R. S.). 



Lighting plant (or substation) $107. 00 $95. 00 

Lighting system, exterior to bldgs 84. 65 SO. 00 

Central heating plants 72. 00 CO. 00 ; 50. 00 

Heating system, exterior to bldgs -iS. 00 40. 00 40. 00 

Total ] 311.65 I 275.00 255.00 




Recommended 

by department 

commander. 



Allotted by 
department 
commander. 



890. 00 
75.00 



Recommended as indicated in second column. 



19—. 



, Commanding Department. 

, 19-. 

Allotted as indicated in red in third column. 



■ , Commanding Department. 
INSTRUCTIONS. 

1. To be mailed from the post not later than April 1st, and forwarded to The Adju- 
tant General from Department Headquarters not later than April 15th. 
-2. The estimates will be prepared in triplicate for posts under the jurisdiction of 
Department Commanders. The three copies will be forwarded to Department Head- 
quarters, and one copy, with recommendations of the Department authorities, for- 
warded to The Adjutant General. For depots and independent stations the estimate 
will be prepared in duplicate, and both copies, with recommendations, will be for- 
warded to The Adjutant General. Apportionments will be made, based upon these 
estimates, which will then be returned to the Department for allotment to the post. 
After allotment has been made by the Department Commander, one copy of each 
report will be forwarded to The Adjutant General and one copy will be sent to the 
post, one copy being retained at Department Headquarters. 

3. Estimates for the Philippine Division will be forwarded as above to the Division 
Commander for his action. 

4. This estimate will include repairs to and maintenance of: 

(a) Machinery and apparatus in the lighting power plant or substation. 

(b) To lighting systems exterior to buildings, electric light lines, street lighting, 
transformers, etc. 

(c) Central heating plant, boilers, machinery, and apparatus. 

(d) For heating systems exterior to buildings. 

5. Repairs to the buildings in which power house or central heating plant is located 
will not be included in this estimate, but the repair and maintenance of all machin- 
ery, boilers, and apparatus in connection with the lighting power plant and central 
heating plant, the lighting system exterior to buildings, and the heating systems 
exterior to buildings, whether underground or overhead, will be included. 

6. Supplies necessary for the operation of any part of the system, like fuel, oil, waste, 
engine supplies, boiler compound, etc., will not be included in this estimate, as they 
will be included in allotments for Class A supplies. 

7. In reporting expenditure made in preceding year will be included the amount 
expended for the repairs and maintenance similar to those indicated in paragraph five. 

8. Additions, extensions, new installations, or complete renewals of a substantial 
part of any of the above will be classed as an installation and will not be included in 
these estimates. 

9. See G. O. 163. W. D. 1908. 

10. The appropriation from which these repairs are payable is ''Regular Supplies." 



109 



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110 



[Form No. 110. (Authorized by Sect'y of War, Feb. 11th, 1909.)] 

Annual estimate of repairs required to machinery and apparatus of pumping plant, water 
system exterior to buildings, sewage-disposal plant, sewerage system exterior to buildings 
and fire-extinguishing apparatus. 

At Fort Blank, Ga., during year ending March 1, 1910. 
Respectfully submitted. 



Approved . 



quartermaster, U. S. A. 



, Commanding. 

AMOUNT OF ESTIMATE FOR REPAIRS (APPROPRIATION W. & S.). 



Kumping plant 

Water system exterior to bldgs. . . 

Sewage-disposal plant 

Sewerage system, exterior to bldgs 
Fire-extinguishing apparatus 

Total 



Estimated. 



$218 

1,800 

1,100 

123 

72 



Recommended 

by department 

commander. 



$180 

1,500 

900 

123 

72 



Allotted by 
department 
commander. 






3,313 



2,775 



Recommended as indicated in second column. 



Allotted as indicated in red in third column. 



,19- 



-, Commanding Department. 
,19-. 



— , Commanding Department. 



INSTRUCTIONS. 

1 . To be mailed from the post not later than April ] st, and forwarded to the Adjutant- 
General from Department Headquarters not later than April 15th. 

2. The estimates will be prepared in triplicate for posts under the jurisdiction of 
Department Commanders. The three copies will be forwarded to Department Head- 
quarters, and one copy, with recommendations of the Department authorities, for- 
warded to the Adjutant-General. For depots and independent stations, the estimate 
will be prepared in duplicate, and both copies, with recommendations, will be for- 
warded to the Adjutant-General. Apportionments will be made, based upon these 
estimates, which will then be returned to the Department for allotment to the post. 
After allotment has been made by the Department Commander, one copy of each 
report will be forwarded to the Adjutant-General and one copy will be sent to the post, 
one copy being retained at Department Headquarters. 

3. Estimates for the Philippines Division will be forwarded, as above, to the Divi- 
sion Commander for his action. 

4. This estimate will include repairs to and maintenance of — 

(a) Machinery and apparatus in the water-pumping plant. 

(b) The pipe lines, wells, reservoirs, tanks, and all other parts of the water system 
exterior to buildings. 

(c) The sewage-purification plant or sewage-disposal plant, including machinery and 
apparatus. 

(d) Sewer mains and all other parts of sewerage system exterior to buildings. 

(e) Fire-extinguishing apparatus. 

5. Repairs to the buildings in which the pumping plant is located will not be 
included in this estimate; but the repairs and maintenance of all machinery, boilers, 
and apparatus in connection with the pumping plant and disposal plant, the water 
mains, sewer mains, tanks, reservoirs, etc., pertaining to the water and sewerage system 



will be included. 



. .: . . 



Ill 

6. Supplies necessary for the operation of any part of the system, like fuel, oil, 
waste, engine supplies, boiler compound, etc., will not be included in this estimate, 
as they will be included in the allotment for Class A supplies. 

7. In reporting expenditures made in preceding year, the amount expended for 
the repairs and maintenance similar to those indicated in paragraph 5 will be included 

8. Additions, extensions, new installations, or complete renewals of a substantial 
part of any of the above will be classed as an installation and will not be included in 
these estimates. 

9. See General Orders 163, War Department, 1908. 

10. The appropriations from which these repairs are payable is "Water and Sewers 
at Military Posts." 



112 



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Description of repairs required 
during ensuing fiscal year. 


Road around parade requires addi- 
tional resurfacing 100 cu. yds. 
Crushed rock to be purchased, 
work done by prisoners. 

Service road in rear of officers' quar- 
ters should be resurfaced with mac- 
adam. Work to be done by con- 
tract. 

100 cubic yards of gravel will be re- 
quired for general repairs. Work 
to be done by prisoners. 


Skilled labor and material required 
in rebuilding steps and repairing 
walk leading to Quarters No. 61. 


Present 
condition. 


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Purchase 
and prison 
labor. 

Contract 


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From guardhouse 
to wliarf. 

Road around pa- 
rade ground. 

Service road in 
rear of olficers' 
quarters No. 1-9. 


Riverside avenue 
east of guard- 
house. 

New approach 
walks to Quar- 
ters No. 71. 


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113 



250. 00 
100. 00 




20. 00 

2,400.00 


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250.00 
100.00 


20.00 
2,400.00 


100. 00 
400. 00 


South wharf: 10 new stringers, 5 
bearing piles, and 400 sq. ft. of new 
decking required. By contract. 

North wharf: Repairs to wharf drop 
machinery, railing along south side 
of approach. \\ ork to be done by 
purchase and hire. 


The heading at outlet of main drain 
requires repairs. Work to be done 

? by purchase and hire. 

This work is necessary in order to se- 
cure a minimum depth of 12 ft. re- 
quired forQ. M. steamer, 4,800 cu. 
yds., at $0.50 cu. yd. 


Terraces in front of Administration 
Building require sodding to pre- 
vent further erosion and preserve 
form. To be done by purchase 
and hire. 

For setting out trees and shrubs, 
8100; grass seeding, $25; purchase 
and repair of tools for care of 
grounds, including a one-horse 
lawn mower, $275. 


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One catch basin 
and drain in 
rear of Barracks 
No. 1. 

Subsoil drains bri- 
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Dredging around 
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General parade, 
yards around 
q uarters. and 
around barracks. 


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75014—09- 



114 



[Form No. 120. (Authorized by Sec'y of War, June 24. L908. 1 I Amended Feb. 11, 1909. i] 

Annual estimate of repairs to roads, walls, wharves, sea walls, and drainage, ami. fin- 
dredging and improvement of grounds. 

At Fort Blank, during year ending June 30, 1.909. 
Respectfully submitted. 



Approved : 



Quarter. 



AMOUNT OF ESTIMATE (APPROPRIATION R. W. W. & D.) 



Comrnanding. 



■ ^corn- j Allotted by 
Estimated, b'de'art- j department 
merit tun- j mand 
mander. 



Roads •- 

Walks 

Wharves 

Sea walls • 

Drainage 

Dredging 

Improvement of grounds. 




Total. 



20 
2, 400 

5C0 



20 

2,400 

450 



4,020 



3,970 



Recommended as indicated in second column. 



-, 19- 



manding Department. 
— , - — , 19-. 



Allotted as indicated in red in third column. 



( 'ommanding Department. 



INSTRUCTIONS. 

1. To be mailed from the post not later than April 1st and forwarded to The Adjutant - 
General from department headquarters not later than April 15th. 

2. The estimates will be prepared in triplicate for posts under the jurisdiction of 
department commanders. The three copies will be forwarded to department head- 
quarters, and one copy, with recommendations of the department authorities, for- 
warded to The Adjutant-General. For depots and independent stations the estimate 
will be prepared in duplicate, and both copies, with recommendations, will be for- 
warded to The Adjutant-General. Apportionments will be made, based upon these 
estimates, which will then be returned to the department for allotment to the post. 
After allotment has been made by the department commander, one copy of each 
report will be forwarded to The Adjutant-General and one copy will be sent to the 
post, one copy being retained at department headquarters. 

3. Estimates for the Philippines Division will be forwarded as above to the division 
commander for his action. 

4. Under the heading "Repairs Needed for Ensuing Fiscal Year" will be given 
complete description of the kind and extent of the repairs estimated for and the best 
method of doing the work, whether by contract, by purchase and hire, by use of prison 
labor, etc. 

5. Additions, extensions, or extensive reconstruction will be classed as new work 
and will not be included in these estimates. 

6. See General Orders 163, War Department, 1908. 

7. The appropriation from which these repairs art" payable is "Roads, Walks, 
Wharves, and Drainage." 



115 



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APPENDIX 33. 



[Q. M. D. Form No. 28.— First page.] 

Estimate of funds required for the service of the Quartermaster's Department at 
, by , in the month of , 19 . 



L./A. or 
Q. M. G. O. 
Authoriza- 
tion No. — . 


Appropriations, F. Y. 19 . 


Amount. 


Total. 


11011 




300. 00 

720. 00 

21.30 

1,900.00 

5. 000. 00 

3, 500. 00 

300.00 

2, 500. 00 

245.00 

400. 00 

500.00 

1, 500. 00 

4. 500. 00 

'500.00 

700. 00 

300. 00 

200. 00 

1, 500. 00 

1, 000. 00 

150.00 




11012 


Do 




11013 


Do... 




11014 


Do... 




11015 


Do 




11017 


Do 


12,041.30 


11011 






11012 


Do 




11013 


Do . . 




11014 


Do 




11015 


Do 


3,945.00 


11011 






11012 


Do 




11013 


Do 




11014 


Do .. 


7, 200. 00 


11011 






11012 


Do 


500.00 


1101 1 






11012 


Do 




11013 


Do... 


2, 650. 00 









[Third page.] 

It is respectfully requested that the funds be placed to my official credit, as follows: 
Assistant Treasurer U. S.. New York $26, 336. 30 



[Read carefully the note on back of estimate blank.] 
RECAPITULATION. 



Appropriations, fiscal year, 19 . 


Amount of 
estimate. 






Deduct 
funds on 
hand avail- 
able. 


Amount 
required. 




Dolls. 


Cts. 


Dolls. 


Cts. 


Dolls. 


Cts. 


Dolls. 


Cts. 


Dolls. 


Cts. 


Regular supplies 


12,041 


30 














12,041 


30 
















Incidental expenses 


3,945 


00 













3,945 


00 



























































7,200 

500 

2,050 


00 
00 
00 














7,200 

500 

2,050 


00 


Roads, walks, wharves, and drainage. 
Water and sewers, military posts 














00 














00 












I 

























Station, — 

Date, 

Approved: 



Quartermaster, 



Commanding. 



(116) 



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War Department, 
Office of the Quartermaster-General, 

Washington, October 25, 1909. 

(299298.) 
Chief Quartermaster, 
Department of the East, 

Governors Island, N. Y. 
Sir: By direction of the Quartermaster-General, letter of apportionment No. 11015 
is hereby increased in amounts under appropriations as follows: 

Regular supplies $4,400.00 

Incidental expenses 50. 00 

Water and sewers 550. 00 

These amounts are to cover increases of contracts as follows: 

Fort H. G. Wright; fuel, R. S $2, 000. 00 

FortH. G. Wright, M. oil, R. S 100.00 

Fort. 11. G. Wright, forage, R. S 2, 000. 00 

Fort Hamilton, fuel, R. S 300.00 

$4, 400. 00 

FortH. G. Wright, fuel, W. & S 350.00 

Fort Hamilton^fuel, W. & S 200.00 

550. 00 

FortH. G. Wright, B. S. coal, I. E 25.00 

Fort Hamilton, B. S. coal, I. E 25. 00 

50. 00 

Reference your letter of October 15, 1909 (No. 39560). 

Respectfully, 

, Quartermaster. 

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APPENDIX 52 



Headquarters Department of the East, 

Office of the Chief Quartermaster, 
Governors Island, N. Y.. August 10, 1909 
Quartermaster, 

Fort Andrews, Mass. 
Sir: Under the provisions of Circular No. 7, Q. M. G. 0., 1909, letter of allotment 
No. 11210115 is hereby increased in amounts under appropriations as follows: 

Regular supplies $1,500.00 ! 

Water and sewers 300. 00 

These amounts are to cover increase of contracts for fuel referred to in your letter 
of the 1st inst. 

Respectfully. 

' » 

Chief Quartermaster . 

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APPENDIX 63. 



Numbers Assigned to'Headquarters of Departments, Posts, General Depots 
and Purchasing Offices of the Quartermaster's Department, Arsenals 
of the Ordnance Department, and Other Independent Stations. 

Following are numbers assigned to department headquarters and posts as explained 
in paragraph 40. General depots of the Quartermaster's Department and quarter- 
masters' offices situated in the territorial departments have been assigned numbers 
in the blocks of hundreds assigned to the respective departments, leaving sufficient 
interval after post numbers for new assignments if required. 



department of the east. 

100. Department Headquarters. 
117. Adams, Fort, R. I. 

112. Andrews, Fort, Mass. 

150. Armistead, Fort, Md. 

114. Banks, Fort, Mass. 
149. Carroll, Fort, Md. 

107. Constitution, Fort, N. H. 

144. Du Pont, Fort, Del. 

128. Ethan Allen, Fort, Vt. 
106. Foster, Fort, Me. 

120. Greble, Fort, R. I. 
136. Hamilton, Fort, N. Y. 
139. Hancock, Fort, N.J. 

115. Heath, Fort, Mass. 
162. Henry Barracks, P. R. 
122. H. G. Wright, Fort, N. Y 
147. Howard, Fort, Md. 

154. Hunt, Fort, Va. 
135. Jay, Fort, N. Y. 
167. Knox, Fort, Me. 
103. Levett, Fort, Me. 

101. Lyon, Fort, Me. 

151. McHenry, Fort, Md. 

102. McKinley, Fort, Me. 

145. Madison Barracks, N. Y. 

121. Mansfield, R. I. 
125. Michie, Fort, N. Y. 

152. Monroe, Fort, Va. 
143. Mott, Fort, N. J. 

155. Myer, Fort, Va. 
159. Niagara, Fort, N. Y. 

146. Ontario, Fort, N. Y. 

129. Plattsburg Barracks, N. Y. 
158. Porter, Fort, N. Y. 

105. Preble, Fort, Me. 
109. Revere, Fort, Mass. 



department of the east — continued. 



116. 
161. 
134. 
148. 
111. 
108. 
113. 
127. 
133. 
123. 
126. 
138. 
110. 
156. 
153. 
119. 
104. 
137. 
160. 



200. 
215. 
201. 
211. 
209. 
204. 
218. 
221. 
219. 
207. 
212. 
216. 
217. 
202. 
213. 



Rodman, Fort, Mass. 
San Juan. P. R. 
Schuyler, Fort, N. Y. 
Smallwood, Fort, Md. 
Standish, Fort, Mass. 
Stark, Fort, N. H. 
Strong, Fort, Mass. 
Terry, Fort, N. Y. 
Totten, Fort, N. Y. 
Trumbull, Fort, Conn. 
Tyler, Fort, N. Y. 
Wadsworth, Fort, N. Y. 
Warren, Fort, Mass. 
Washington Barracks, D. C. 
Washington. Fort, Md. 
Wetherill, Fort, R. I. 
Williams, Fort, Me. 
Wood, Fort, N. Y. 
Wool, Fort, Va. 

DEPARTMENT of the gulf. 

Department Headquarters. 
Barrancas, Fort, Fla. 
Caswell, Fort, N. C. 
Dade, Fort, Fla. 
De Soto, Fort, Fla. 
Fremont, Fort, S. C. 
Gaines, Fort, Ala. 
Jackson Barracks, La. 
Jackson, Fort, La. 
Key West Barracks, Fla. 
McPherson, Fort, Ga. 
McRee, Fort, Fla. 
Morgan, Fort, Ala. 
Moultrie, Fort, S. C. 
Oglethorpe, Fort, Ga. 



(152) 



153 



department of the gulf — continued. 

205. Pulaski, Fort, Ga. 
214. Pickens, Fort, Fla. 
219. St. Philip, Fort, La. 

206. Screven, Fort, Ga. 
203. Sumter, Fort, S. C. 
208. Taylor, Fort, Fla. 

DEPARTMENT of the lakes. 

300. Department Headquarters. 

303. Brady, Fort, Mich. 

307. Benjamin Harrison, Fort, Ind. 
305. Sheridan, Fort, 111. 

304. Thomas, Fort, Ky. 
302. Wayne, Fort, Mich. 

department of dakota.. 

400. Department Headquarters. 

404. Assinniboine, Fort, Mont. 
403. Keogh, Fort, Mont. 

402. Lincoln, Fort, N. Dak. 
407. Missoula, Fort, Mont. 

401. Snelling, Fort, Mont. 

406. Wm. H. Harrison, Fort, Mont, 

405. Yellowstone, Fort, Wyo. 

department of the missouri. 

500. Department Headquarters. 

505. Crook, Fort, Nebr. 

510. D. A. Russell, Fort, Wyo. 

502. Des Moines, Fort, Iowa. 

503. Leavenworth, Fort, Kans. 

511. Mackenzie, Fort, Wyo. 

508. Meade, Fort, S. Dak. 

506. Omaha, Fort, Nebr. 

507. Riley, Fort, Kans. 

509. Robinson, Fort, Nebr. 

512. Washakie, Fort, Wyo. 

department of texas. 

600. Department Headquarters. 
610. Bliss, Fort, Tex. 

607. Brown, Fort, Tex. 
609. Clark, Fort, Tex. 

601. Logan H. Roots, Fort, Ark. 

608. Mcintosh, Fort, Tex. 
606. Ringgold, Fort, Tex. 
605. Sam Houston, Fort, Tex. 
604. Sill, Fort, Okla. 

department of the colorado. 

700. Department Headquarters. 
705. Apache, Fort, Ariz. 



DEPARTMENT OF THE COLORADO 

continued. 

707. Douglas, Fort, Utah. 
704. Duchesne, Fort, Utah. 
706. Huachuca, Fort, Ariz 
701. Logan, Fort, Colo. 

708. Whipple Barracks, Ariz. 
703. Wingate, Fort, N. Mex. 

department op the columbia. 

800. Department Headquarters. 

801. Boise Barracks, Idaho. 

805. Casey, Fort, Wash. 

810. Columbia, Fort, Wash. 
818. Davis, Fort, Alaska. 

813. Egbert, Fort, Alaska, 

807. Flagler, Fort, Wash. 

802. George Wright, Fort, Wash. 

816. Gibbon. Fort, Alaska. 
804. Lawton, Fort, Wash. 
815. Liscum, Fort, Alaska. 

817. St. Michael.. Fort, Alaska. 

811. Stevens, Fort, Oreg. 

814. Valdez, Alaska. 

809. Vancoiiver Barracks, Wash. 

803. Walla Walla, Fort, Wash. 

808. Ward, Fort, Wash. 

812. W. H. Seward, Fort, Alaska. 

806. Worden, Fort, Wash. 

department of california. 

900. Department Headquarters. 
910. Baker, Fort, Cal. 

904. Benicia Barracks, Cal. 

914. Barry, Fort, Cal. 

919. Depot of Recruits and Casuals, Fort 
McDowell, Cal. 

922. DeRussey, Fort, H. T. 
909. McDowell, Fort, Cal. 

906. Mason, Fort, Cal. 
913. Miley, Fort, Cal. 

901. Pio Pico, Fort Cal. 

903. Presidio of Monterey, Cal. 

907. Presidio of San Francisco, Cal. 
918. Rodeo Rifle Range, Cal. 

902. Rosecrans, Fort, Cal. 

923. Ruger, Fort, H. T. 

'916. Sequoia National Park, Cal. 

915. Shafter, Fort, H. T. 

924. Upton, Fort. H. T. 

912. Winfield Scott, Fort, Cal. 
917. Yosemite National Park. Cal. 



154 

GENERAL DEPOTS AND OTHER SUPPLY POINTS OF THE QUARTERMASTER'S DEPARTMENT 

399. Jeffersonville, Ind., general depot, Quartermaster's Department. 

196. New York, N. Y., general depot, Quartermaster's Department. 

197. Philadelphia, Pa., general depot, Quartermaster's Department. 
598. St. Louis, Mo., general depot, Quartermaster's Department. 
998. San Francisco, Cal., general depot, Quartermaster's Department. 
199. Washington, D. O, general depot, Quartermaster's Department. 
195. Boston, Mass., purchasing quartermaster. 

997. Honolulu, H. T., depot quartermaster. 

596. Kansas City, Mo., purchasing quartermaster. 
299. New Orleans, La., purchasing quartermaster. 

198. Newport News, Va., depot quartermaster, Superintendent Army Transport 
Service. 

194. Pittsburg, Pa., storage and supply depot. 

898. Portland, Oreg., purchasing quartermaster. 
603. Reno, Fort, Okla., remount depot. 

899. Seattle, Wash., purchasing quartermaster. 

RECRUIT DEPOTS. 

301. Columbus Barracks, Ohio. 
501. Jefferson Barracks, Mo. 
132. Slocum, Fort, N. Y. 

ARSENALS AND ARMORIES OF THE ORDNANCE DEPARTMENT. 

210. Augusta Arsenal, Ga. 
905. Benicia Arsenal, Cal. 
142. Frankford Arsenal, Pa. 
306. Rock Island Arsenal, 111. 
124. Springfield Armory, Mass. 
118. Watertown Arsenal, Mass. 
130. Watervliet Arsenal, N. Y. 

GENERAL HOSPITALS AND MEDICAL SUPPLY DEPOTS. 

702. Bayard, Fort, N. Mex., general hospital. 

602. Hot Springs, Ark., general hospital. 

908. Presidio of San Francisco, Cal., general hospital. 

169. Walter Reed Army General Hospital, Washington, D. C. 

157. Washington Barracks, D. C, general hospital. 

193. Field Medical Supply Depot, Washington, D. C. 

921. Field Medical Supply Depot, San Francisco, Cal. 

597. Medical Supply Depot, St. Louis, Mo. 

MINE PLANTERS AND CABLE STEAMERS. 

163. Col. George Armistead, mine planter. 
166. Maj. Samuel Ringgold, mine planter. 

226. Gen. R. T. Frank, mine planter. 

227. Gen. S. M. Mills, mine planter. 

228. Gen. E. O. ('. Ord, mine planter. 

229. Gen. J. M. Schofield, mine planter. 
141. Cyrus W. Field, cable steamer. 

225. General Joseph Henri/, cable steamer. 



155 



MISCELLANEOUS INDEPENDENT STATIONS. 



999. Alcatraz Island, Cal., United States military prison. 

504. Leavenworth, Fort, Kans., United States military prison. 

140. Sandy Hook Proving Ground, N. J. 

131. U. S. Military Academy, West Point, N. Y. 



MAIN RECRUITING STATIONS AND OFFICERS SETTLINC ACCOUNTS. 



Depot quartermaster, New York City: 

R25. Albany, N. Y. 

R26. Brooklyn, N. Y. 

R27. Buffalo, N. Y. 

R28. Jersey City, N.J. 

R29. Newark, N. J. 

R30. New York City. 
Depot quartermaster, Washington: 

R31. Baltimore, Md. 

R32. Charlotte, N. C. 

R33. Richmond, Va. 

R34. Roanoke, Va. 
Depot quartermaster, Boston: 

R35. Boston, Mass. 

R36. Portland, Me. 
Depot quartermaster, Philadelphia: 

R37. Harrisburg, Pa. 

R38. Philadelphia, Pa. 

R39. Pittsburg, Pa. 

R40. Scranton, Pa. 
Depot quartermaster, St. Louis: 

R41. Little Rock, Ark. 

R42. St. Louis, Mo. 
Quartermaster, Neio Orleans: 

R43. New Orleans, La. 
Chief quartermaster, Department of the Col- 
orado: 

R44. Albuquerque, N. Mex. 

R45. Denver, Colo. 

R46. Salt Lake City, Utah. 
Chief quartermaster, Department of the Gulf: 

R47. Atlanta, Ga. 

R48. Birmingham, Ala. 

R49. Chattanooga, Tenn. 

R50. Knoxville, Tenn. 

R51. Memphis, Tenn. 

R52. Nashville, Tenn. 

R53. Raleigh, N. C. 

R54. Savannah, Ga. 
Chief quartermaster, Department of the 
— Lakes: 

R55. Chicago, 111., 82 West Madison 
street. 

R56. Chicago, 111., 323 South State 
street. 

R57. Chicago, 111., 3823 Cottage Grove 
avenue. ^ 

R58. Cincinnati, Ohio. 



Chief quartermaster, Department of the 
Lakes — Continued. 

R59. Cleveland, Ohio. 

R60. Columbus, Ohio. 

R61. Evansville, Ind. 

R62. Grand Rapids, Mich. 

R63. Huntington, W. Va. 

R64. Indianapolis, Ind. 

R65. Lexington, Ky. 

R66. Louisville, Ky. 

R67. Milwaukee, Wis. 

R68. Parkersburg, W. Va. 

R69. Springfield^ 111. 

R70. Terre Haute, Ind. 

R71. Toledo, Ohio. 

R72. Detroit, Mich. 
Chief quartermaster, Department of Texas: 

R73. Dallas, Tex. 

R74. El Paso, Tex. 

R75. Houston, Tex. 

R76. Oklahoma, Okla. 

R77. San Antonio, Tex. 
Chief quartermaster, Department of the Mis- 
souri: 

R78. Davenport, Iowa. 

R79. Des Moines, Iowa. 

R80. Joplin, Mo. 

R81. Kansas City, Mo. 

R82. Omaha, Nebr. 

R83. Wichita, Kans. 
Chief quartermaster, Department of Dakota: 

R84. Duluth, Minn. 

R85. Helena, Mont. 

R86. St. Paul, Minn. 
Chief quartermaster, Department if Cali- 
fornia: 

R87. Los Angeles, Cal. 

R88. San Francisco, Cal. 
Chief quartermaster , Department of the East : 

R89. New Haven, Conn. 

R90. Providence, R. I. 

R91. Springfield, Mass. 

R92. Syracuse, N. Y. 
Chief quartermaster, Deportment of the Co- 
lumbia: 

R93. Portland, Oreg. 

R94. Seattle, Wash. 

R95. Spokane, Wash. 



156 



CONSTRUCTING QUARTERMASTERS. 



CI. 


Washington, D. C. 


C43 


C2. 


Fort Washington, Md. 


C44 


C3. 


Newport, R. I. 


C45 


C4. 


Fort Monroe, Va. 


C46 


C5. 


Portland, Me. 


C47 


C6. 


Boston, Mass. 


C48 


C7. 


Fort Hamilton, N. Y. 


C49 


C8. 


New London, Conn. 


C50 


C9. 


Sullivans Island, S. C. 


C51 


CIO. 


Fort Morgan, Ala. 


C52 


Cll. 


Fort Hancock, N.J. 


C53 


C12. 


Key West Barracks, Fla. 


C54 


C13. 


Fort Slocum, N. Y. 


C55 


C14. 


Columbus Barracks, Ohio. 


C56 


C15. 


Jefferson Barracks, Mo. 


C57 


C16. 


Fort Benjamin Harrison, Ind. 


C58 


C17. 


St. Paul, Minn. 


C59 


C18. 


Boise Barracks, Idaho. 


C60 


C19. 


Fort Yellowstone, Wyo. 


C61 


C20. 


Fort Leavenworth, Kans. 


C62 


C21. 


Fort Riley, Kans. 


C63 


C22. 


Fort Sill, Okla. 


C64 


C23. 


Fort Lawton, Wash. 


C65 


C24. 


Vancouver Barracks, Wash. 


C66 


C25. 


San Francisco, Cal. 


C67 


C26. 


Pacific Branch, Military Prison, 


C6S 




Alcatraz Island, Cal. 


C70 


C27. 


Fort Constitution, N. H. 


C71 


C28. 


Fort Barrancas, Fla. 


C72 


C29. 


Fort Bayard, N. Mex. 


C73 


C30. 


Fort Bliss, Tex. 


C74 


C31. 


Fort D. A. Russell, Wyo. 


C75 


C32. 


Fort Columbia, Wash. 


C76 


C33. 


Fort Crook, Nebr. 


C77 


C34. 


Fort Des Moines, Iowa. 




C35. 


Fort Douglas, Utah. 


C78 


C36. 


Fort DuPont, Del. 


C79 


C37. 


Governors Island, N. Y. 


C80 


C38. 


Fort Huachuca, Ariz. 


C81 


C39. 


Fort Logan, Colo. 


C82 


C40. 


Fort Mackenzie, Wyo. 


C83 


C41. 


Fort Meade, S. Dak. 


C84 


C42. 


Fort Myer, Va. 


C85 



Fort Niagara, N. Y. 

Fort Oglethorpe, Ga. 

Fort Omaha, Nebr. 

San Juan, P. R. 

Whipple Barracks, Prescott, Ariz. 

Fort Robinson, Nebr. 

Fort Sam Houston, Tex. 

Fort Thomas, Ky. 

Fort Walla Walla, Wash. 

Fort Wayne, Mich. 

Fort Wm. II. Harrison, Mont. 

Fort Wm. H. Seward, Alaska. 

Fort Wood, N. Y. 

Fort Caswell, N. C. 

Fort Dade, Fla. 

Fort Ethan Allen, Vt. 

Fort Flagler, Wash. 

Fort Howard, Md. 

Fort Lincoln, N. Dak. 

Fort Logan H. Roots, Ark. 

Madison Barracks, N. Y. 

Fort Mcintosh, Tex. 

Fort McPherson, Ga. 

Fort Missoula, Mont. 

Fort Ontario, N. Y. 

Plattsburg Barracks, N. Y. 

Fort Rosecrans, Cal. 

Fort Sheridan, 111. 

Fort Stevens, Oreg. 

FortTotten, N. Y. 

Fort Wingate, N. Mex. 

Fort George Wright, Wash. 

Fort Worden, Wash. 

United States Military Prison, Fort 

Leavenworth, Kans. 
Fort Brady, Mich. 
Fort Crockett, Tex. 
Fort Screven, Ga. 
Honolulu, H. T. 
Presidio of Monterey, Cal. 
Hawaii, Cavalry Cantonment. 
Fort Ward, Wash. 
Fort Monroe, Va. (Engineer Corps). 



INDEX. 



Accounts, Allotment— Paragraphs. 

Credits 113-115 

Debits 116,124,231 

Definition of 10 

Entries of fuel, forage, mineral oil, etc., in 135-145 

How kept 112-131 

Invoices to be entered in 119 

Letter of allotment becomes allotment account 112 

Liabilities 116a, 118, 121 

Postings in 117-124 

Savings, entry of , in 126, 131 

To be kept by chief, depot, and post quartermasters 112 

To be kept open for given period 122 

Transfer of supplies within department 123 

Transfer of employees within department 124 

Use of Form 151 for 46b, 40d, 47, 112-131 

Vouchers to be entered in 117, 231 

Accounts, Apportionment- 
Credits 88-90 

Class II services to be held as reserve in 101 

Class II services, method of posting, in 103 

Debits 91-96 

Definition of 11 

How kept 88-109 

Letter of apportionment becomes apportionment account 88 

Rewards for deserters, entry of , in 150 

Savings, entry of , in 127 

Transportation and telegraph accounts, in 104-109 

Use of Form 151 for 46c, 46d, 47, 88-109 

Allotments — 

Account, definition of 10 

By whom made 37 

Definition of 9 

How made 39,93,98,99, 111 

For donations to discharged prisoners 154 

Letters of, definition of - 16 

Letters of, use of Form 151 for 40b 

Letters of, reduction of 100 

Letters of, to be in duplicate, one copy retained Ill 

Object of 36 

Transfer of supplies within department, how affected 123 

Transfer of employees within department, how affected 124 

When made and on what based 3S, 110 

Apportionments- 
Account, definition of 12 

Account 88-109 

Annual 09-71 

Class II, to be reserve 101 

Class II, chief and other quartermasters to take final action 102 

Definition of 11 

For annual estimates 70, 71 

For Class A supplies 84-87 

For Class B supplies 84-87 

For Class I services 84-87 

For Class II services 84-87 

For Class III services 84-87 

For fuel, forage, mineral oil, etc 132,133 

For donations to discharged prisoners 154 

(157) 



158 

Apportionments — Continued. Paragraphs. 

For rewards for apprehension of deserters 146 

For telegraph accounts 84m 

For transportation accounts 841 

IIow made 35 

Letters of 17 

Letters of, use of Form 151 for 46a, 84 

Letters of , how, when, and for what issued 84-87 

Letters of, supplemental 86 

Letters of, numbers to be entered on Class A requisitions 53 

Object of 32 

When made and on what based 34 

Appropria tions— 

Army act makes 6 

Army act, analysis of Page 67; 7 

Definition of 13 

Expenditures in excess of, prohibited Page 66; 2,3 

In time of peace, limited 3, 4 

In time of war, unlimited 5 

Necessity for cost keeping under 4 

Analysis — 

Of army appropriation act Page 67; 7 

Army Transport Service- 
Special instructions as to 171-183 

Authorities— 

For this circular 1 

To be quoted on vouchers 248 

Balances. (See Working balances.) 

Boats- 
Harbor, cable, and mine planters, special instructions as to. 155-170 

Classification— 

Of supplies 22,23-26 

Of sen ices 22, 27-31 

Clothing, is Class C, except civilian 25-84b 

Cost keeping- 
Necessity for 4 

Cost Record 184-189 

Cost Report 190 

Credit Lists of Invoices 220-226 

Decentralization, Principle of 2-5 

Definitions — 

Additions to stock 8 

Allotments 9 

Allotment account 10 

Apportionmer! ts 11 

Apportionment account 12 

Appropriations 13 

Independent stations 14 

Item 15 

Letter of allotment 16 

Letter of apportionment 17 

Replenishment of stock 18 

Reserve 19 

Savings 20 

Working balance 21 

Donations to ex-Prisoners— 

Are Class I personal 84o, 153 

Apportionments for 154 

Estimates for, to be made quarterly 153 

Employees — 

Annual estimates for 69 

Savings, to be applied to payment of civilian 128 

Transfer of, within a department 124 

Estimates, Annual- 
Apportionments for 70, 71 

For repairs 69,70 

For extra duty pay 69, 70 

For Class I nonpersonal services 69,70 



159 

Estimates, Annual— Continued. Paragraphs. 

For civilian employees 69,70 

For Class III and Class B 69,70 

Estimates, Quarterly— 

For Class II services 34d 

For rewards for apprehension of deserters 146 

For donations to ex-prisoners 153 

Estimates of Funds- 
Authority to be quoted on 72 

By whom made and to whom submitted 73 

For transportation and telegraph accounts 77,78 

How made out 72,75 

Limitations on 76, 78 

Of depot quartermasters 223-226 

Telegraphic, for rewards for deserters 150 

To be in duplicate, one copy forwarded 73 

To show savings 130 

Use of, for maintenance of working balances 82 

When to be submitted 74 

Forms. (See also appendices to this circular.) 

Form 151, for letters of apportionment 46a 

Form 151, for letters of allotment 46b 

Form 151, for keeping accounts 46a, 46d, 47 

Funds. (See Estimates.) 

Fuel, Forage, Straw, and Mineral Oil- 
Allotments of 100 per cent to be made 133 

Apportionments for 100 per cent to be made 133 

Apportionments for 132, 133 

Copies of orders on contractors for 134 

Increases and reductions of contracts for 137-145 

Independent Stations — 

Definition of 14 

Quartermasters of, special instructions to 234-236 

Invoices of Supplies — 

Articles to be arranged alphabetically under appropriations 64, 65 

Class and number of requisition to be entered on 64 

Cost of articles to be entered on 66 

Credit lists of 220 

Form 117 to be used for 62 

How disposed of 63 

If for partial shipments to so state .• 68 

If for completed shipments to so state 68 

Number of packages to be entered on 67 

Numbers of packages to be entered on 67 

Prices to be stated in . . . '. 

To be prepared in triplicate; receipts in duplicate 63 

To be posted to allotment account 119 

To show item number of appropriation 65 

To be prepared for each lot of stores 64 

To be limited in number 212, 213 

Invoices of Funds- 
Form 26 to be used ' 9 

To be posted to allotment account 116 

Items- 
Definition of *•> 

Of appropriation, to be shown in requisitions 49 

Of appropriation, to be shown on invoices 65 

Letters of Apportionment— 
For Class A supplies: 

Fuel, forage, and mineral oil 84a 

Civilian clothing 84b 

All other Class A 84c 

For Class B supplies: 

Repairs to buildings 84c * 

Repairs to exterior heating and lighting systems 84e 

Repairs to sewer and water systems 84 ' 

Repairs to roads, walks, wharves, etc 

Improvement of grounds 84 » 



160 

Letters of Apportionment— Continued. 

For Class 1 services: i'iragraphs. 

Donations to ex-prisoners 84o 

Nonpersonal 34j , k ,1 ,m ,n 

Personal, civilian 84h 

Personal, extra duty 84i 

Rewards for deserters 84n 

Telegraph accounts S4in 

Transportation accounts 841 

For Class II services: 84p 

For Class III services 84g 

For all other contract supplies and services 84r 

For all other supplies and services 84s 

For transportation and telegraph accounts to remain open 109 

Limitations of use of 87 

Numbering of 40f 

Numbers of, to be noted on Class A requisitions 53 

One copy to be returned to Quartermaster-General 95 

Supplemental, of same number may be issued 86 

To be in duplicate for offices making allotments 85 

Letters of Allotment— 

ITow and for what issued 110 

Increase of 99 

Numbering of 40g 

Reductions of 100 

Supplemental, of same number, may be issued 114 

To be in duplicate, one copy retained Ill 

To be issued for Class II services 103 

Numbering (and Numbers)— 

By means of rubber stamps 41 

Of headquarters and posts 40b, 40f 

Of items of the appropriation act 40a 

Of depots and independent stations 40c, 40f 

Of offices of constructing quartermasters 40d 

Of recruiting offices 40e 

Of letters of apportionment 40f 

Of letters of allotment 40g 

Of requisitions 40h 

Of requisitions to be entered on invoices 64 

Of supplemental letters of apportionment 114 

Of letters of apportionment on Class A requisitions 53 

Of item of appropriation to appear on requisitions 49 

Of item of appropriation to appear on invoices 65 

Postings, to allotment accoimt , 117-124 

Price Lists 42, 55, 228 

Prices, Local, when to be stated on requisitions 43,55,228 

Quartermasters, Chief- 
Special duties of 190-200 

Quartermasters, Depot — 

Special duties of 201-226 

Quartermasters, Independent — 

Special duties of 234-236 

Quartermasters, Post- 
Special duties of 227-233 

Receipts for Supplies- 
Form 11 7 to be used 62 

To be in duplicate 63 

Recruiting Stations- 
Special instructions as to 237-239 

Requisitions — 

Articles on, to appear but once under an appropriation 50 

Articles on, to be accurately described < •! 

Form 60 to be used for supplies and services 18 

For Class A supplies 48 

To be prepared in quadruplicate at department posts 51a 

To be prepared in duplicate at independent stations 51b 

Three copies to be forwarded to chief quartermasters 51a 

To be forwarded thirty days before beginning of quarter 52 



161 

Requisitions —Continued. 

For Class II services: Paragraphs. 

Both copies to be returned by chief quartermaster.-; 58 

If funds are desired to be so stated thereon 57 

To be in duplicate and in detail 57 

To show material and labor separately 57 

For donations to ex-prisoners 1 53 

For Class D supplies and Class IV services: 

To be iu triplicate ; two copies sent chief quartermasters 59 

Two copies to be forwarded to Quartermaster-General 59 

From independent stations, Class A, to have balances certified 54 

From independent stations, Class A, to be forwarded direct to depots ".lb 

Item numbers of appropriation to be entered on 49 

Numbers of letters of apportionment to be entered on by chief quartermasters 53 

Numbers of, to be entered on invoices 64 

Prices to be stated on 43, 55 

Separate, to be made for each class of supplies 49 

Separate, to be made for each class of services 49 

Separate, to be made for each depot 49 

Services on, to be listed by appropriations 49 

Supplies on, to be listed by appropriations 49 

To be posted to allotment account 118 

When to be held for allotments 22S 

Reports Required— 

Of balances of rewards for deserters 152 

Of balances of donations to ex-prisoners 154 

Of cost 190 

Of cost of Class II services 57 

Of savings 125-127 

Of purchases by post quartermasters 197 

Of transportation charges 243-244 

Reserve- 
Additional allotments from 97-99 

Class II apportionments to be held as 101 

Definition of 19, 97 

How made 93 

To be credited with supplies transferred from post 123 

Rewards lor Apprehension of Deserters- 
Apportionments for, to be made quarterly 146 

Allotments not to be made for 147 

Chief quartermasters to be advised by wire of payments of 150 

Is Class I personal 146 

One hundred dollars to be placed to credit of each post quartermaster for payments of 148 

Savings- 
Definition of 20 

Disposition of 125-131 

Entry of, in apportionment accounts 127 

May be used for payments to civilian employees 128 

Reports of 1 25 1 27 

Services- 
Annual estimates for Class 1 69, 70 

Classification of 22,27-31, 146, 153 

Class 1 28 

Letters of apportionment for 84-87 

Class II 29 

Letters of apportionment for 84-87 

Requisitions for 57,58 

Class III 30 

Letters of apportionment for 84-87 

Class IV 31 

Requisitions for 59 

Donations to ex-prisoners 153, 154 

Form 60, when to be used for requisitions for 48 

Limitations on 60 

Personal and nonpersonal 27 

Telegraph 84m 

Transportation 841 

75014—09 11 



162 

Stock— Paragraphs. 

Additions to, definition of 8 

Additions to 207,208 

Replenishment of, definition of 18 

Replenishment of 207-209, 215-219 

Specially manufactured 215-219 

Surplus 214 

Supplies- 
Articles of, to appear only once under appropriation on requisitions 50 

At what prices to be invoiced 44 

Classification of 22, 23-26, 48 

Class A 23, 48 

Letters of apportionment for 84 

Requisitions for 51-54 

Class B 24 

Letters of apportionment for 84-87 

May be procured from depots 56 

Class C 25 

Class D 26 

Requisitions for 59, 60 

Form 60 to be used for 48 

Invoices of and receipts for 62-68 

Limitations on 60 

Must be accurately described 61 

Prices, local 43, 55 

Prices to be stated in requisitions 43, 55 

Procurable under one item of an appropriation, are procurable under all items of same appro- 
priation 48 

Transfer of, within departments 123 

When to be purchased locally 230 

Telegraph Service- 
Estimates of funds for payments for 77, 78 

Is Class I, nonpersonal 84m 

Letters of apportionment for 84m, 109 

Posting of, in apportionment, accounts 104-108 

Transportation- 
Accounts, estimates of funds for settlement of 77,78 

Is Class I, nonpersonal 84m 

Letters of apportionment for 841, 109 

Posting of, in apportionment accounts 104-108 

Reports of charges for 243, 244 

Settlements of accounts for 240-247 

Vouchers— 

To be posted to allotment account 117 

\\ n I. inn Balance — 

Accurate account of, to be kept 83 

Definition of 21, 83 

How maintained 82, 151 

Limitations on disbursements from 81 

Rewards for apprehension of deserters 148. 149, 151 

Will be supplied certain quartermasters 80 



APPENDICES. 



rage. 

1. Approval of Secretary of War of decentralization as to supplies 59 

2. General Order 18, War Department, 1908, as to supplies 60 

3. Approval of Secretary of War of decentralization as to services 01 

4. General Order 73, War Department, 1908, as to services 62 

5. General Order 176, War Department, 1908, extending General Orders 18 and 73, 1908, to entire 

army 63 

■0. Approval of Secretary of War for including various repairs in annual estimates 64 

7. General Order 28, War Department, 1903, promulgating additional repairs to be estimated for 

annually 65 



163 

Pasre. 

8. Orders of Secretary of War, publishing act prohibiting deficiencies 66 

9. Analysis of army appropriation act, fiscal year 1910 67 

10. Form 151, for use as letter of apportionment and allotment and for keeping accounts 76 

11. Specimen copy of requisition for Class A, supplies 77 

12. Specimen copy of requisition for Class A, supplies 80 

13. Specimen copy of requisition for Class A, supplies 81 

14. Specimen copj r of requisition for Class A, supplies 82 

15. Specimen copy of requisition for Class A, supplies 84 

16. Specimen copy of requisition for Class A, supplies 85 

17. Specimen copy of requisition for Class II, services 86 

18. Specimen copy of requisition for Class IV, services 87 

19. Specimen copy of requisition for Class D, supplies 88 

20. Specimen copy of invoice of supplies corresponding to specimens of requisitions 89 

21. Specimen copy of invoice of supplies corresponding to specimens of requisitions 90 

22. Specimen copy of invoice of supplies corresponding to specimens of requisitions 91 

23. Specimen copy of invoice of supplies corresponding to specimens of requisitions 92 

24. Specimen copy of invoice of supplies corresponding to specimens of requisitions 93 

25. Specimen copy of invoice of supplies corresponding to specimens of requisitions 94 

20. Specimen copy of invoice of supplies corresponding to specimens of requisitions 95 

27. Specimen copy of invoice of supplies corresponding to specimens of requisitions 96 

28. Specimen copy of annual estimate of repairs to buildings 98 

29. Specimen copy of annual estimate of repairs to exterior heating and lighting systems 107 

30. Specimen copy of annual estimate of repairs to water and sewer systems 109 

31. Specimen copy of annual estimate of repairs to roads, walks, dredging, etc., and improve- 

ment of grounds 112 

32. Specimen copy of annual estimate for Class I, nonpersonal services 115 

33. Specimen copy of estimate of funds 116 

Specimen copies of letters of apportionment , showing allotments, etc. 

34. For fuel, forage, and mineral oil 117 

35. Account of increases and decreases, contract supplies 118 

36. Class A, clothing for ex-prisoners 119 

37. Class A 120 

38. Class B and Class III 122 

39. Class I, civilian employees 123 

40. Class I, extra duty 124 

41. Class I, nonpersonal 126 

42. Class I, telegraph and transportation accounts (no allotments) 127 

43. Class I, rewards for deserters : 128 

44. Class II 129 

45. Increasing apportionments for fuel, forage, etc. (no allotments) 130 

Specimen copies of letters of allotment, showing post allotments, etc. 

46. For fuel, forage, etc., chief quartermaster's records. 131 

47. Class A, supplies, chief quartermaster's records 132 

48. Class I, civilian employees, chief quartermaster's records 134 

49. Class I, extra duty, chief quartermaster's records 135 

50. Class I, nonpersonal, chief quartermaster's records 136 

51. Class II, chief quartermaster's records 137 

52. Increasing allotment for fuel (no allotment account), chief quartermaster's records 138 

53. For fuel, forage, etc., post quartermaster's records 139 

54. Class A , post quartermaster's records 140 

55. Class B and Class III, post quartermaster's records 142 

56. Class I, civilian employees, post quartermaster's records 143 

57. Class I, extra duty, post quartermaster's records 144 

58. Class I, nonpersonal, post quartermaster's records 146 

59. Class II, post quartermaster's records 148 

Miscellaneous. 

60. Form of report of cost 149 

61. Form of consolidated cost record 150 

62. Form of list of invoices 151 

63. Numbers assigned to posts and stations 152 



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